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OFF: "Preview Not Available" in Preview Window

This article was previously published under Q138430
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
In any Microsoft Office program, when you click the Preview button in the Open dialog box (on the File menu, click Open), you may receive the following message in the preview window:
   Preview Not available				
By default, the check box for saving a preview of a file is not selected and therefore no OLE (thumbnail) preview is saved with the file. Without this thumbnail image, a file cannot be previewed.
In order to see a preview of a Microsoft Office document, use the appropriate procedure for the program you are using.

If you are using any Microsoft Office program

When you save a document for the first time, do the following:
  1. On the File menu, click Properties.
  2. Click the Summary tab.
  3. Select the Save Preview Picture check box.
  4. Click OK.
  5. On the File Menu, click Save.

If you are using Microsoft Excel or Microsoft PowerPoint

  1. On the Tools menu, click Options.
  2. Click the General tab.
  3. Select the Prompt For File Properties check box.
  4. Click OK
NOTE: In Microsoft Excel, you may not be prompted for file properties when you save your file if it was created from a template file.

If you are using Microsoft Word

  1. On the Tools menu, click Options.
  2. Click the Save tab.
  3. Select the Prompt For Document Properties check box.
  4. Click OK.
When you save a document for the first time, the Properties dialog box appears. When this dialog box appears, select the Save Preview Picture check box on the Summary tab and then click OK.
The following table lists which files you can view a preview of if you save a file without the "Save Preview Picture" option selected.
   If you click   Preview in this program               You can see a preview of this   -------------------------------------------------------------------   Microsoft Word                        Any file from any of the                                         Office programs                                           Note that you may not be                                           able to view a preview of                                           a document if it has been                                           saved with password                                           protection. However, you                                           may see a preview if you                                           are using different versions                                           of the product. For example,                                           use Word 97 to preview a file                                           created in Excel 7.0.   Microsoft Excel                       No previews available (not                                         even for Microsoft Excel                                         files)   Microsoft PowerPoint                  PowerPoint files only				

If you click Open A Document on the Microsoft Office Shortcut Bar, you see previews of Microsoft PowerPoint files only.
8.00 97

Article ID: 138430 - Last Review: 03/29/2007 02:17:18 - Revision: 1.4

  • Microsoft Office 97 Standard Edition
  • Microsoft Office 95 Standard Edition
  • Microsoft Excel 97 Standard Edition
  • Microsoft Excel 95 Standard Edition
  • Microsoft PowerPoint 97 Standard Edition
  • Microsoft PowerPoint 95 Standard Edition
  • Microsoft Word 97 Standard Edition
  • Microsoft Word 95 Standard Edition
  • KB138430