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XCLN: How to Change Location of Offline Address Book Files

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The Microsoft Exchange Client can download an Offline Address Book from theMicrosoft Exchange Server. This Offline Address Book (OAB) can be used whenthe client is not connected to the server and is running offline.

The location of the Offline Address Book is not configurable through theExchange client. By default the Offline Address Book is kept in the Windowsdirectory. The Microsoft Exchange Administrator can use the MicrosoftExchange Setup Editor to specify a new path for the Offline Address Book.This however needs to be done before the clients are installed.

This article describes how to change the location of the Offline AddressBook file on the client computer after the Exchange client has beeninstalled.
More information
The path to the Offline Address Book is saved in the user's profile. Inorder to change the location of the Offline Address Book, a new profilewill need to be created. The "Mail & Fax" applet in Control Panel, does notallow the location of the OAB to be specified when creating a new profile.To control where the OAB files will be placed, a new profile must becreated using the Automatic Profile Generator (Newprof.exe).

How to Create a New Profile by Using Newprof.exe

Newprof.exe, the Automatic Profile Generator, reads a file (Default.prf)and creates a profile based on the settings in this file. One of thesettings in this file specifies the location of the Offline Address Book.

If the Automatic Profile Generator was used to create a profile when theclient was installed, the Default.prf file should be present in theWindows directory on the client computer.
  1. If the Default.prf file is present, edit the file using a text editor such as Notepad, and complete these steps:
    1. In the [Service2] section, add this entry:
            OfflineAddressBookPath= <path to the offline Address Book>							

      If this entry already exists, modify the path to be what you want.
    2. In the [General] section, change the value of the ProfileName entry to be the name that you want the new profile to have.
    3. Save the file, and exit out of the text editor.
  2. If Default.prf is not present in the Windows directory, check the Microsoft Exchange Client installation share point on the server that was used to install the Microsoft Exchange client. If Default.prf does not exist in that share, run the Microsoft Exchange Setup Editor against that share point. From the File Menu, choose Set User Options to bring up the User Options settings. Select the Home Server property page. Set the Offline Address Book Path on this page. Click OK and then exit the Setup Editor. The file, Default.prf, should now be created in the Microsoft Exchange Client directory on the server. Edit this file and change the ProfileName entry to be name of the new profile. Copy Default.prf to the Windows directory on the client computer where you wish to create the new profile.
  3. On the client computer, open up an MS-DOS command prompt.
  4. Change to the directory where the Microsoft Exchange client is installed.
  5. Run Newprof.exe -s to bring up a window.
  6. Make sure that the Profile Descriptor File specified is Default.prf in the Windows directory.
  7. Click the Execute button. The program should now create a new profile with the name specified in the .prf file.
  8. Log into the Microsoft Exchange client with this new profile. The next time the OAB is downloaded, it will be saved in the new location specified in the .prf file used to create the profile.

Article ID: 148493 - Last Review: 01/11/2015 01:11:25 - Revision: 3.0

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