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OFF: How to Post Documents to Public Folders

This article was previously published under Q152573
This article has been archived. It is offered "as is" and will no longer be updated.
Summary
This article outlines the steps you need to follow in order to post aMicrosoft Office document to a public folder using Microsoft Exchangefor Windows 95, version 4.0.
More information
In addition to e-mail support, Microsoft Exchange Server allows you to postdocuments to public folders so you can share them with other workgroupmembers.

Public folders can be configured for different types of programs, suchas bulletin boards, discussion forums, and customer tracking systems. Oncea document has been posted to a public folder, any user with access rightsto that public folder can open the document.

To enable posting capability, you must first install the Microsoft Exchangeclient included with the Microsoft Exchange Server, and then installMicrosoft Office. When these programs are installed in this order, theappropriate command for posting your Office document to a public folder isadded to the File menu for each Office program. Public folders areavailable only when you have access to a Microsoft Exchange Server system.

In Microsoft Office 97

To post a Microsoft Office document to a public folder, use the followingsteps:
  1. Log on to your Microsoft Exchange server.
  2. Open the Office document that you want to share with other Microsoft Exchange users.
  3. On the File menu, point to Send To, and then click Exchange Folder.
  4. Select the public folder to receive the document.
  5. Click OK.

In Microsoft Office for Windows 95 version 7.0

To post a Microsoft Office document to a public folder, use the followingsteps:
  1. Log on to your Microsoft Exchange server.
  2. Open the document that you want to share with other Microsoft Exchange users.
  3. On the File menu, click "Post to Public Folder".
  4. Select the public folder to receive the document.
  5. Click OK.
When a document is in a public folder, it can be opened by multiple usersat the same time. To edit a file, such as a Microsoft Word document, youcan double-click the file to open it in the appropriate program, where youcan view, edit, or print it. If you do not have editing permission in apublic folder, items are opened with read-only permission. In this case,you can select text, and copy and paste it into another item, but youcannot modify the existing text.

NOTE: If you and another user open and edit an item simultaneously, thechanges made by the first user to close the document are saved. Thesecond user to close the item is warned that the item has changed and theuser can either discard changes or save the item in the Inbox. A conflictmessage is displayed in the folder if you and the other user are accessingthe public folder from different computers.

For information about setting up Microsoft Exchange Server and makingpublic folders available to users, see the documentation accompanying theMicrosoft Exchange Server software.
References
"Microsoft Office for Windows 95 Resource Kit", Chapter 15, "Working withMicrosoft Exchange Server"

For more information about public folders, click Index on the MicrosoftExchange Help menu and type:
Public Folders
For more information about posting documents, click the Index tab in Helpfor any Office program and type:
Exchange
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Article ID: 152573 - Last Review: 10/26/2013 13:43:00 - Revision: 2.0

  • Microsoft Office 97 Standard Edition
  • Microsoft Office 95 Standard Edition
  • kbnosurvey kbarchive kbhowto kbinterop KB152573
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