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XL97: How to Use a UserForm for Entering Data

This article was previously published under Q161514
This article has been archived. It is offered "as is" and will no longer be updated.
In Microsoft Excel, you can create a custom UserForm that provides a simpleinterface for entering data. This article includes steps for creating acustom UserForm and a sample Visual Basic for Applications macro thatplaces the data you enter on a worksheet.

Creating a Custom UserForm

To create a custom UserForm, follow these steps:
  1. Save and close any open workbooks, and then create a new workbook.
  2. Type the following in Sheet1:
          A1: Name     B1: ID     C1: Phone					
  3. Start the Visual Basic Editor (press ALT+F11).
  4. On the Insert menu, click UserForm.
  5. Add three TextBox controls (TextBox1, TextBox2, and TextBox3) to the UserForm and space them out vertically so that you can add a Label control above each TextBox control.
  6. Add three Label controls (Label1, Label2, and Label3), one above each of the TextBox controls you added.
  7. Change the Caption properties for each of the Label controls to the following.
          Control   Caption property      --------------------------      Label1    Name      Label2    ID      Label3    Phone
  8. Add two CommandButtons (CommandButton1 and CommandButton2) to the UserForm.
  9. Change the Caption properties for each of the CommandButton controls to the following.
          Control          Caption property      ---------------------------------      CommandButton1   Add Record      CommandButton2   Exit

Sample Macro for Adding UserForm Data to a Worksheet

Microsoft provides examples of Visual Basic for Applications procedures forillustration only, without warranty either expressed or implied, including,but not limited to the implied warranties of merchantability and/or fitnessfor a particular purpose. The Visual Basic procedures in this article areprovided 'as is' and Microsoft does not guarantee that they can be used inall situations. While Microsoft support professionals can help explain thefunctionality of a particular macro, they will not modify these examples toprovide added functionality, nor will they help you construct macros tomeet your specific needs. If you have limited programming experience, youmay want to consult one of the Microsoft Solution Providers. SolutionProviders offer a wide range of fee-based services, including creatingcustom macros. For more information about Microsoft Solution Providers,call Microsoft Customer Information Service at (800) 426-9400.

To attach macro code to the controls on the UserForm, use the followingsteps:

  1. Double-click the UserForm to display the code module that is associated with the UserForm.
  2. Type the following code for the CommandButton1 Click event:
          Private Sub CommandButton1_Click()          Dim LastRow As Object          Set LastRow = Sheet1.Range("a65536").End(xlUp)          LastRow.Offset(1, 0).Value = TextBox1.Text          LastRow.Offset(1, 1).Value = TextBox2.Text          LastRow.Offset(1, 2).Value = TextBox3.Text          MsgBox "One record written to Sheet1"          response = MsgBox("Do you want to enter another record?", _              vbYesNo)          If response = vbYes Then              TextBox1.Text = ""              TextBox2.Text = ""              TextBox3.Text = ""              TextBox1.SetFocus          Else              Unload Me          End If      End Sub						
  3. Type the following code for the CommandButton2 Click event:
          Private Sub CommandButton2_Click()          End      End Sub						
  4. On the Insert menu, click Module.
  5. In this module, type the following code:
          Sub Show_UserForm()          UserForm1.Show      End Sub					

Using the UserForm for Data Entry

To use the UserForm, use the following steps:
  1. In the Visual Basic Editor, click "Close and Return to Microsoft Excel" on the File menu.
  2. Save the workbook.
  3. Run the Show_UserForm macro (press ALT+F8, and then double-click Show_UserForm in the list of macros).

    The UserForm is displayed, and you can start typing data in the threetext boxes.
  4. After you type the data, click Add Record on the UserForm.

    The data that you typed is placed in Sheet1 under the field headers in row 1.
  5. When you are prompted whether to add another record, click Yes to continue or No to exit the UserForm.
For more information about Custom UserForms, click the Office Assistant,type custom dialog boxes, click Search, and then click to view "Creatinga custom dialog box".

NOTE: If the Assistant is hidden, click the Office Assistant button on theStandard toolbar. If Microsoft Excel Help is not installed on yourcomputer, please see the following article in the Microsoft Knowledge Base:
120802 OFF: How to Add/Remove a Single Office Program or Component

Article ID: 161514 - Last Review: 12/04/2015 16:02:19 - Revision: 1.2

Microsoft Excel 97 Standard Edition

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