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OL97: How to Create a Distribution List of Contacts

This article was previously published under Q164532
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
This article describes how you can mimic a distribution list with yourOutlook 97 Contacts.
You can create distribution lists from your Personal Address Book however,you can mimic the behavior of a distribution list without using a PersonalAddress Book. Using the sort by category feature of Outlook, you can createa new e-mail message addressed to a group of your contacts.

Note: These procedures assume that each contact contains a valid e-mailaddress.

First, assign each contact you want in your list to a common category. Forexample, you might assign all of your business contacts to the Businesscategory. Second, group your contacts by category. Third, drag the categorytitle to your Inbox. This creates a new e-mail message addressed to all ofthe contacts in your chosen category.

The steps below will use Business as an example category:

Assign Contacts to a Common Category

Follow these steps to assign contacts to the Business category:
  1. On the Outlook Bar, click Contacts.
  2. Right-click a contact and from the context-sensitive menu, click Categories.
  3. In the Available categories list, click Business to select it, and click OK.
  4. Repeat these steps for each contact that you want in the Business distribution list.

Group Your Contacts by Category

Follow these steps to group your contacts by category:
  1. On the Outlook Standard Toolbar, click to select one of the table views (Phone List, By Category, By Company, or By Location).
  2. On the View menu, click Group By.
  3. In the Group items by list, click to select Categories and click OK.

Create a New E-mail Message

Now that all of your contacts in the Business category are groupedtogether, you can drag the title (Categories: Business) from the table viewto your Inbox. This will create a new e-mail message addressed to all ofyour business contacts.
For more information about assigning categories, type category in theOffice Assistant, click Search, and then click "Assign items to acategory." For more information about grouping items, type grouping inthe Office Assistant, click Search, and then click "About groups."

For information about creating a personal distribution list using thePersonal Address Book service, type Create a personal distribution listin the Office Assistant, click Search, and then click " Create a personaldistribution list"

Article ID: 164532 - Last Review: 01/19/2007 23:02:38 - Revision: 1.1

  • Microsoft Outlook 97 Standard Edition
  • kbhowto kbusage KB164532