WD97: How to Create Mutually Exclusive Check Boxes Using VBA

This article was previously published under Q172178
This article has been archived. It is offered "as is" and will no longer be updated.
In Microsoft Word, there is no built-in functionality to force a user toselect only one Check Box Form Field out of a group of check boxes.

For example, if you have three check boxes: Yes, No, and Undecided, theuser can select more than one at a time. However, you want to limit theuser to selecting only one check box.

This article describes a method using Visual Basic for Applications thatyou can use to force a user to select only one check box from a group ofcheck boxes.
More information
Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs.
If you have limited programming experience, you may want to contact a Microsoft Certified Partner or Microsoft Advisory Services. For more information, visit these Microsoft Web sites:

Microsoft Certified Partners - https://partner.microsoft.com/global/30000104

Microsoft Advisory Services - http://support.microsoft.com/gp/advisoryservice

For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMSThe following sample Visual Basic for Applications macro demonstrates twogroups of check boxes on a form. One group contains check boxes named Yes,No, and Undecided and the other group contains check boxes named True andFalse. When you select one of the check boxes in the group, the other checkboxes are cleared.
   Sub ToggleCheckBoxOnEntry()      Dim fFields As FormFields      Dim fSelectedField As FormField      Set fFields = ActiveDocument.FormFields      For Each fSelectedField In Selection.FormFields         ' Form field must be a check box.         If fSelectedField.Type = wdFieldFormCheckBox Then            ' Go to the case for the currently selected group.            Select Case fSelectedField.Name               ' Yes, No, or Undecided check box group.               Case "Yes", "No", "Undecided"                  ' Clear all values.                  fFields("Yes").CheckBox.Value = False                  fFields("No").CheckBox.Value = False                  fFields("Undecided").CheckBox.Value = False               ' True or False check box group.               Case "True", "False"                  ' Clear all values.                  fFields("True").CheckBox.Value = False                  fFields("False").CheckBox.Value = False               ' You can add other Case statements for other groupings.               ' For example:               'Case               '   <Code>               'Case               '   <Code>               Case Else            End Select            ' Check the selected formfield.            fSelectedField.CheckBox.Value = True         End If      Next   End Sub				
To use this macro for any check box grouping within your document, assignToggleCheckBoxOnEntry() as the Entry macro for every Check Box Form Fieldin the group.

For more information about Select Case statement, click the OfficeAssistant while in the Visual Basic Editor, type Select Case statement,click Search, and then click to view "Select Case statement."

NOTE: If the Assistant is hidden, click the Office Assistant button on theStandard toolbar. If the Assistant is not able to answer your query, pleasesee the following article in the Microsoft Knowledge Base:
176476 OFF: Office Assistant Not Answering Visual Basic Questions

For additional information, please see the following article in theMicrosoft Knowledge Base:
173707 OFF97: How to Run Sample Code from Knowledge Base Articles
For more information about getting help with Visual Basic for Applications,please see the following article in the Microsoft Knowledge Base:
163435 VBA: Programming Resources for Visual Basic for Applications
wordcon vb vba vbe

Article ID: 172178 - Last Review: 10/26/2013 17:25:00 - Revision: 3.0

Microsoft Word 97 Standard Edition

  • kbnosurvey kbarchive kbdtacode kbhowto kbmacroexample kbui KB172178