How to use the System Tray directly from Visual Basic

This article was previously published under Q176085
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This article demonstrates how to take full advantage of the Windows System Tray, or Taskbar Notification Area, using Visual Basic. It places an icon of your choice into the Taskbar Notification Area that will display a ToolTip of your choice when the mouse is rested over it, will restore the application when clicked, and will display a popup menu when right-clicked. This is all possible because of Visual Basic's ability to directly handle callbacks, therefore taking full advantage of the Shell_NotifyIcon function that is exported by Shell32.dll.
The following example can be added to any Visual Basic Project that has at least one form and a standard module.

Step-by-Step Example

  1. Add the following code to the declarations section of a standard module in your project:
          'user defined type required by Shell_NotifyIcon API call      Public Type NOTIFYICONDATA       cbSize As Long       hwnd As Long       uId As Long       uFlags As Long       uCallBackMessage As Long       hIcon As Long       szTip As String * 64      End Type      'constants required by Shell_NotifyIcon API call:      Public Const NIM_ADD = &H0      Public Const NIM_MODIFY = &H1      Public Const NIM_DELETE = &H2      Public Const NIF_MESSAGE = &H1      Public Const NIF_ICON = &H2      Public Const NIF_TIP = &H4      Public Const WM_MOUSEMOVE = &H200      Public Const WM_LBUTTONDOWN = &H201     'Button down      Public Const WM_LBUTTONUP = &H202       'Button up      Public Const WM_LBUTTONDBLCLK = &H203   'Double-click      Public Const WM_RBUTTONDOWN = &H204     'Button down      Public Const WM_RBUTTONUP = &H205       'Button up      Public Const WM_RBUTTONDBLCLK = &H206   'Double-click      Public Declare Function SetForegroundWindow Lib "user32" _      (ByVal hwnd As Long) As Long      Public Declare Function Shell_NotifyIcon Lib "shell32" _      Alias "Shell_NotifyIconA" _      (ByVal dwMessage As Long, pnid As NOTIFYICONDATA) As Boolean      Public nid As NOTIFYICONDATA					
  2. Add the following code to any form in your project that you want to respond to the System Tray Icon, or Notification Icon, for your application:
          Private Sub Form_Load()       'the form must be fully visible before calling Shell_NotifyIcon       Me.Show       Me.Refresh       With nid        .cbSize = Len(nid)        .hwnd = Me.hwnd        .uId = vbNull        .uFlags = NIF_ICON Or NIF_TIP Or NIF_MESSAGE        .uCallBackMessage = WM_MOUSEMOVE        .hIcon = Me.Icon        .szTip = "Your ToolTip" & vbNullChar       End With       Shell_NotifyIcon NIM_ADD, nid      End Sub      Private Sub Form_MouseMove(Button As Integer, Shift As Integer, X As Single, Y As Single)      'this procedure receives the callbacks from the System Tray icon.      Dim Result As Long      Dim msg As Long       'the value of X will vary depending upon the scalemode setting       If Me.ScaleMode = vbPixels Then        msg = X       Else        msg = X / Screen.TwipsPerPixelX       End If       Select Case msg        Case WM_LBUTTONUP        '514 restore form window         Me.WindowState = vbNormal         Result = SetForegroundWindow(Me.hwnd)         Me.Show        Case WM_LBUTTONDBLCLK    '515 restore form window         Me.WindowState = vbNormal         Result = SetForegroundWindow(Me.hwnd)         Me.Show        Case WM_RBUTTONUP        '517 display popup menu         Result = SetForegroundWindow(Me.hwnd)         Me.PopupMenu Me.mPopupSys       End Select      End Sub      Private Sub Form_Resize()       'this is necessary to assure that the minimized window is hidden       If Me.WindowState = vbMinimized Then Me.Hide      End Sub      Private Sub Form_Unload(Cancel As Integer)       'this removes the icon from the system tray       Shell_NotifyIcon NIM_DELETE, nid      End Sub      Private Sub mPopExit_Click()       'called when user clicks the popup menu Exit command       Unload Me      End Sub      Private Sub mPopRestore_Click()       'called when the user clicks the popup menu Restore command       Dim Result As Long       Me.WindowState = vbNormal       Result = SetForegroundWindow(Me.hwnd)       Me.Show      End Sub					
  3. Make the following Property Settings on the same form to which you added the above code:
       Property         Required Setting for Taskbar Notification Area example   -----------------------------------------------------------------------   Icon           = The icon you want to appear in the system tray.   Minbutton      = True   ShownInTaskbar = False					
  4. Add the following Menu items to the same form using the Menu Editor:
       Caption      Name          Enabled   Visible   Position   ---------------------------------------------------------   &SysTray     mPopupSys      True      False    Main Level   &Restore     mPopRestore    True      True     Inset one   &Exit        mPopExit       True      True     Inset one					
You can add additional menu items as needed.

Taskbar Notification Area Flexibility

You can modify the ToolTip that appears over the Notification icon by changing the following line in the Form_Load procedure:
   .szTip = "Your ToolTip" & vbNullChar				
Replace "Your ToolTip" with the text that you want to appear.

You can modify the Icon that appears in the Taskbar Notification Area by changing the following line in the Form_Load procedure:
   .hIcon = Me.Icon				
Replace Me.Icon with any Icon in your project.

You can change any of the Taskbar Notification Area settings at any time after the use of the NIM_ADD constant by reassigning the values in the nid variable and then using the following variation of the Shell_NotifyIcon API call:
   Shell_NotifyIcon NIM_MODIFY, nid.				
However, if you want a different form to receive the callback, then you will need to delete the current icon first using "Shell_NotifyIcon NIM_Delete, nid" as the NIM_Modify function will not accept a new Hwnd, or you will need to add another Icon to the systray for the new form using "Shell_NotifyIcon NIM_ADD, nid" after refilling the nid type with the new forms Hwnd. You can also declare separate copies of the nid type for each form that you want to display an icon for in the Windows System Tray and change them in each form's activate event using the NIM_DELETE and NIM_ADD sequence.
For more information regarding using the System Tray or using the Taskbar Notification Area from Visual Basic 4.0 or earlier, click the following article number to view the article in the Microsoft Knowledge Base:
149276 How to use icons with the Windows 95/98/Me Taskbar Notification Area

Article ID: 176085 - Last Review: 12/05/2015 08:09:12 - Revision: 2.5

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