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WD: Converting Adobe PageMaker Publications to Microsoft Word

This article was previously published under Q177454
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
WARNING: The information in this article has not been confirmed or testedby Microsoft. Some or all of the information in this article has been takenfrom unconfirmed customer reports. ANY USE BY YOU OF THE INFORMATIONPROVIDED IN THIS ARTICLE IS AT YOUR OWN RISK. Microsoft provides thisinformation "as is" without warranty of any kind, either express orimplied, including but not limited to the implied warranties ofmerchantability and/or fitness for a particular purpose.
Microsoft does not supply a converter for Adobe PageMaker publications.The methods described in this article provide customers with backgroundinformation of how they might export PageMaker publications to a form thatcan be read by Microsoft Word. Customers should be referred to AdobePageMaker for support of how to do this.

Some Background About Adobe PageMaker

PageMaker publications contain both text and graphic objects. Graphicobjects in PageMaker behave analogously to frames in Word and appear withsimilar small square "handles" on the edges and corners of the object.These can be "floating" or in-line, held in the text stream. Text objects,called "stories," behave analogously to Text Boxes in Word. Stories canstand alone on a page or be "threaded" from one area of a page to anotheror across pages. When selected, a text block appears similar to this:
 #___________________________________()___________________________________#   Microsoft does not supply a converter for Adobe PageMaker publications.   The following method can be used to export PageMaker publications to a   form that can be read by Word. #________________________________________________________________________#                                     ()				
where () represents the small semi-circular "windowshade" handles for thetop and bottom of the story box and # represents the selecting handles forthe text block itself. In a threaded story, the top center handle willcontain a plus (+) sign, indicating that the text block is contiguous witha text stream appearing previously in the publication. You might also see ared downward-pointing triangle in the bottom windowshade handle, indicatingthat the text continues beyond the bottom edge of the text block.

PageMaker does not see text blocks that appear sequentially on a page as inany way contiguous. It is therefore not possible in versions of PageMakerearlier than 6.5 to export all stories in a PageMaker publication to asingle file. Each story must be exported and saved as a separate file.

To Export a PageMaker Story

  1. Select the text block, and on the Edit menu, click Edit Story.

    You will see the text in a screen that looks very similar to Word's Normal View with the Style Area displayed.
  2. On the File menu, click Export, and then click Text.

    You will get a dialog box proposing a file name and folder, plus the options in Save As Type box for Text or Rich Text Format. To retain the formatting in the text block, select Rich Text Format. PageMaker's RTF export is quite good and Word will read the majority of the text formatting effects created in PageMaker. Export each story this way, and then these files can be opened in Word by one of the following ways:

    On the File menu, click Open.
    On the Insert menu, click File, select the PageMaker file, and then click OK.
Adobe PageMaker, version 6.5, can export a publication to a single HTMLfile by clicking Export on the File menu. Each text block and graphic willbe placed in a cell in a full-page HTML table, in an attempt to duplicatethe layout of the PageMaker publication. This HTML file may be opened andedited in Word, but the result may require considerable touchup.

In PageMaker version 6.5, the graphic images can be exported as stand-aloneTIFF or JPEG files. In all versions of PageMaker, they can be copied to thedestination application on the Windows Clipboard, which is often a betteroption. Graphic objects created in PageMaker, such as lines, circles andboxes, are proprietary to PageMaker and cannot be exported as graphics ortransported to other applications via the Clipboard.

PageMaker is manufactured by Adobe, a vendor independent of Microsoft; wemake no warranty, implied or otherwise, regarding this product'sperformance or reliability.

For information about how to contact Adobe PageMaker, query in theKnowledge Base for one of the following articles:
65416 Hardware and Software Third-Party Vendor Contact List, A-K
The third-party contact information included in this article is provided tohelp you find the technical support you need. This contact information issubject to change without notice. Microsoft in no way guarantees theaccuracy of this third-party contact information.
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Article ID: 177454 - Last Review: 01/22/2007 18:07:59 - Revision: 2.3

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