In Microsoft Outlook 98, the Internet Mail Information Service storesinformation that allows you to login to your Internet Mail Server and bywhich means to initiate the login process. Outlook provides this serviceduring a typical setup scenario. Your Internet Service Provider (ISP)provides most of the information that populates the configuration pages ofthe Internet Mail Information Service.
To Configure the Internet Mail Service
You must properly configure the Internet Mail information serviceto send and receive mail with Outlook. To configure this informationservice, follow these steps:
- Start Outlook, and on the Tools menu, click Services.
- On the Services tab, click Internet E-mail information service, and click Properties. If Internet E-mail is not listed, click Add, click Internet E-mail, and click OK.
- Type in the required properties, using the following guidelines.
The General tab contains information needed to connect to your mailserver. Your ISP will supply most of this information to you. Type thefollowing information in the appropriate boxes:
- Mail Account: Type a name for this account.
- User Information:
- Name: This should be your full name.
- Organization: The name of your company; not a required entry.
- E-mail Address: your ISP provides you with this address.
Your e-mail address usually takes the form of a combination of your firstand last name and the name of your ISP, separated by the @ symbol andperiods. For example, John Doe uses an ISP by the name if MYISPNET. TheISP may assign an e-mail address of JohnD@myispnet.net.
- Reply address: This is where you would enter an alternate e-mail address for all replies to be sent to.
- Outgoing mail(SMTP): This is the name of the Outgoing mail server.
Type this name in lower case. This may be in the form of a name such assmtp.myispnet.net, or it could be in the form of an IP address such as222.333.22.1. Get this information from your ISP.
- Incoming mail(POP3): This is the name of the POP3 server that holds your mail before you download it to your computer.
This name may be in the form of pop3.myispnet.net, or it could be in theform of an IP address such as 222.333.22.3.
Incoming Mail Server
- Account Name: This is your Internet Mail Server account name. Your ISP may call this your Mailbox name. the form is everything to the left of the @ symbol in your e-mail address.
- Password: This is your key to your mail server. Generally, you define your own password. Your ISP may assign an initial password however, you should change it as soon as possible.
The Connection tab contains information on how to connect to your mailserver. There are three ways to connect to your ISP's mail server.
- Connect using my local area network (LAN)
- Connect using my phone line
- Connect using Internet Explorer's or a 3rd party dialer
Choose the appropriate connection type listed in this section.
- Connect using my Local Area Network (LAN): This connection allows you to log in to your mail server through your existing network connection. Your network configuration must support access to the Internet. Please see your network administrator for more details.
- Connect using my phone line: The Internet Mail Service looks for a Dialup Networking connection to establish a login with your ISP. Once logged in to your ISP, it attempts to connect to your ISP's mail server.
If this section is dimmed or not available, it may indicate that theWindows Dialup Networking feature is not installed on your computer.Please refer to the section below "If Dialup Networking is not installed".
After selecting "Connect using my phone line", you must define a DialupNetworking connection to use. You can select an existing connectionfrom the list, or you can use Add a new entry to create a new connection.
- Connect using Internet Explorer's or a 3rd party dialer: You must manually connect to this server before you can send, receive, or update messages.
If you do not have an existing connection, you can add a new connection byclicking the Add button. This starts the Dialup Networking ConnectionWizard.
To edit the connection entry, modify an existing connection by clickingProperties. This will take you to the existing connection's Propertiespage.
Transferring Internet Mail
There are four ways to get your internet e-mail.
- Press F5 on the keyboard.
- On the Tools menu, click Send or Send and Receive.
- Click the Send and Receive button on the Standard toolbar.
- Connect Via the Remote Mail Toolbar buttons.
Pressing F5 on the keyboard checks your connection type and then uploadsthe mail from your Outbox and downloads your mail from the server. If youare connected through a LAN connection mail will flow with no other dialogboxes. If you connect to your ISP with a modem, the Dial Up Networkingconnection will start and establish the connection. Mail will then uploadfrom your Outbox and download from the mail server.
You can choose to send mail only. On the Tools menu, click Send. Thisoption will not download any mail from the server.
Selecting Send And Receive on the Tools menu in the case of multiplee-mail accounts, gives you the option to select the mail account you wishto use.
Clicking the Send and Receive button on the Standard Toolbar is thesame as pressing F5 on the keyboard.
With Remote Mail, you can scan the headers, and then mark the messagesyou want to receive, copy, or delete. While using Remote Mail, you cancompose messages and send them to your Outbox at any time and send andreceive messages when you connect to your Mailbox. This feature allowsyou to keep your mail on the server.
Internet E-mail Tab
On the Internet E-mail tab you can select the mail format and schedulingoptions. On the Tools menu, click Options, and then click the InternetE-mail Tab.
- Internet E-mail sending format: Click the appropriate sending format for your ISP. MIME is the default. UUENCODE is an older format, but is still in use. Check your ISP for their requirements and set accordingly.
- Set the character wrap value: In When sending message, wrap text at x characters per line, where x is the number of characters allowed per line, the default value is 76. This value can be changed to suit your needs.
- Scheduling: Click "Check my local network connection(s) for new mail every x minute(s)." The default value is 10 minutes. This option sets the time interval for message delivery and applies to both modem and network connections.
If you are working offline and use a modem to connect to your ISP, clickto select "Automatically dial when checking for new messages." Settingthis option will have your computer dial your ISP.
You must edit the registry to turn on Internet E-mail logging. Forinformation on how to do this see the following article in theMicrosoft knowledge base:
Title : OL97: How to Turn On Logging After Installing the IMEP
If Dialup Networking Is Not Installed
To use a modem connection, you must install and configure DialupNetworking included with Windows 95. Your ISP will supply thefollowing information:
- User name
- Local access phone number
- Your host and domain name
- DNS server IP address
- Authentication technique (whether or not a terminal window is used)
Your ISP may also supply you with an IP address and an IP subnet mask. Youneed these optional items only if your provider gives you a dedicated IPaddress to use every time you dial in.
For more detailed information on configuring Dialup Networking in Windows95, please refer to the following article in the Microsoft Knowledge Base:
Article- ID: 138789
Title : How to Connect to the Internet in Windows 95