WD98: What Happens When You Delete a Section Break

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SUMMARY
When you delete a section break in Microsoft Word, you may receiveunexpected results.

This article describes what happens when you delete a section break withina Word document. Throughout this article, keep in mind that a section breakacts as an embedded code that stores or maintains the properties of thesection above it.
MORE INFORMATION
When you work with section breaks, you should display non-printingcharacters. To do this, follow these steps:
  1. On the Tools menu, click Preferences, and then click the View tab.
  2. Under Non Printing Characters, click to select ALL.
  3. Click OK.

Determining the Type of Section Break

In Word 98 Macintosh Edition, the type of section Break is shown on yourscreen, in parenthesis, after the words Section Break. This is not wherethe properties of that section break are stored. The properties for thetype of section break indicated on the screen are stored in the nextsection break (which may have a different type of section break indicated).If there are no additional section breaks in your document, the propertiesfor that section break are stored in the last paragraph mark of thedocument. The section breaks act as an embedded code that stores ormaintains the properties of the section above it.

For Example, if you have a one-page document and half way down the page,you insert an Odd Page Section Break and then further into your document onPage 1, you insert a Next Page Section Break, in normal view, you will seethe following:
Section Break (Odd Page)



Section Break (Next Page)
If you place the insertion point above Section Break (Odd Page), theStatus Bar will show: Page 1 Sec 1. To see the actual properties forthe first section, on the Format menu, click Document and then clickthe Layout tab. Under Section Start, Word will indicate that the sectionis New Page. The settings for this section break are stored in thesection break below where the insertion point is located or as shownon the screen, Section Break (Odd Page).

If you place the insertion point between Section Break (Odd Page) andSection Break (Next Page), the Status Bar will show: Page 3 Sec 2. Tosee the actual properties for the second section, on the Format menu,click Document and then click the Layout tab. Under Section Start,Word will indicate that the section is Odd Page. The settings for thissection break are stored in the section break below where yourinsertion point is located or as shown on the screen, Section Break(Next Page).

If you place the insertion point below Section Break (Next Page), theStatus Bar will show: Page 4 Sec 3. To see the actual properties forthe third section, on the Format menu, click Document and then clickthe Layout tab. Under Section Start, Word will indicate that the sectionis New Page. The settings for this section break are stored in the lastparagraph mark of the document (because there are no more section breaks inthe document).

NOTE: A section break indicated on your screen as Next Page will bedefined as New Page on the Layout tab of the Page Setup dialog box.

This means that if you delete the last section break shown on the screen asSection Break (Next Page), the formatting of section 2 (Odd Page) willchange to the formatting of section 3 (Next Page); therefore, the odd pagesection is gone and on the screen, the Section Break (Next Page) iscorrectly shown. In effect the Odd Page section break was deleted and theattributes of the last section (Next Page) were applied to the informationabove the deleted section break.

Deleting a Section Break

When you delete a section break, you also delete the section formatting forthe text above it. That text becomes part of the section that follows it,and it assumes the formatting of that section.

To delete a section break, follow these steps:
  1. On the View menu, click Normal.

    The section break is represented by a double dotted line with the words "Section Break (Type)" in the center.
  2. Select the section break, press the DELETE key to remove the section break.
REFERENCES
For additional information, please see the following article in theMicrosoft Knowledge Base:
180917 WD98: General Information About Section Breaks
alter column flow layout modified modify numbering sequence wrong
Properties

Article ID: 180273 - Last Review: 12/05/2015 08:21:15 - Revision: 1.0

Microsoft Word 98 for Macintosh

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