OL98: How to Migrate Custom Categories to Other Users

This article was previously published under Q180303
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IMPORTANT: This article contains information about editing the registry.Before you edit the registry, you should first make a backup copy of theregistry files (System.dat and User.dat). Both are hidden files in theWindows folder.
SUMMARY
In Outlook you can add new categories to the default MasterCategory List. This article describes how to share a modified MasterCategory List with other users.
MORE INFORMATION
To share the Master Category List, you must export the Categories keyfrom the registry and distribute this key to other users.

WARNING: Using Registry Editor incorrectly can cause serious problems that may require you to reinstall Windows 95/98. Microsoft cannot guarantee that problems resulting from the incorrect use of Registry Editor can be solved. Use Registry Editor at your own risk.

For information about how to edit the registry, view the Changing Keys AndValues online Help topic in Registry Editor (Regedit.exe). Note that youshould make a backup copy of the registry files (System.dat and User.dat)before you edit the registry.

To Export the Categories Key

NOTE: On an Outlook Corporate/Workgroup installation, the referenced registry key is not written until a user-defined Category is added. However, on the Internet Mail Only installation, the key is written at setup.
  1. Click Start, and then click Run.
  2. Type, regedit in the Open box and click OK.
  3. Navigate to the following registry subkey:
    HKEY_CURRENT_USER\Software\Microsoft\Office\8.0\Outlook\Categories
  4. Click the Categories folder, and on the Registry menu, click Export Registry File.
  5. Select a location for the file such as the Desktop or a disk. Type a name for the file, such as Categories, and click Save.
You can now install the Master Categories List on other Outlook computers.

To Install the Master Categories List on Outlook 97/98 Computers

To update the registry on an Outlook 97 or 98 computer, double-click the <filename>.reg file and the new categories will replace the Categories list in Outlook (where <filename>.reg is the file name of the registry file).

CAUTION: This procedure will overwrite the existing Master Categories List on the receiving computer. Any changes made to that file will be lost.

To Install the Master Categories List on Outlook 2000 Computers

If you are moving the Master Categories List to a computer running Outlook 2000, you must make a slight modification to the <filename>.reg file saved above:
  1. Right-click the <filename>.reg file, and click Edit, on the shortcut menu. This will open the file in NotePad.
  2. In the key path, select the 8.0, and replace it with 9.0.
  3. Select the @ character at the beginning of the category names string, and replace it by typing "MasterList" (including the quotation marks).
  4. Close NotePad and save the file.
Double-click the <filename>.reg file and the new categories will replace the Categories list in Outlook.

CAUTION: This procedure will overwrite the existing Master Categories List on the receiving computer. Any changes made to that file will be lost.

It is possible for your records to contain user-defined Categories that are not stored in the Windows registry. To ensure they are in the registry, you must add them to the Master Category List.

To Add User-defined Categories to the Master Category List

  1. Select an item from the Calendar, Tasks, Contacts, Inbox, or Journal folder.
  2. On the File menu, click Edit, and click Categories.
  3. In the Category dialog box, type a name for the new category.
  4. Click Add To List and click OK.
REFERENCES
For more information about how to restore the Outlook default MasterCategory List, type "Master Category List" in the Office Assistant, clickSearch, and then click "Reset the Master Category List."
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Article ID: 180303 - Last Review: 10/07/2013 17:48:22 - Revision: 1.0

  • Microsoft Outlook 98 Standard Edition
  • kbnosurvey kbarchive kbinfo KB180303
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