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OL98: (CW) Remote Mail, Offline Folders, and Working Offline

This article was previously published under Q180418
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NOTE: These procedures only apply if you have installed Outlook with the Corporate Workgroup/Other option. This option allows you to use Messaging Application Programming Interface (MAPI) services. To determine your installation type, on the Help Menu click About Microsoft Outlook. In About Microsoft Outlook you should see "Corporate" if you have the Corporate Workgroup installation.

This article explains the differences among working offline, Remote Mail,and Offline folders. To identify which method best suits your needs, it isimportant to understand the differences among these features. In MicrosoftOutlook 98, the Remote mail option and the toolbar associated with thisfeature are available only with the Corporate or Workgroup installationoption.
Mobile computing is becoming increasingly more important; there are manycommon situations where you may want to use Outlook when you do not haveaccess to a network. For example, traveling with a laptop, working at home,or working at a remote site.

Many users combine working offline and Remote Mail to cut down on networkusage or Internet provider time limits. By connecting offline to Outlook,you can compose new mail messages and read and respond to mail. When youare finished making changes, you can connect to your mail service usingRemote Mail and execute the changes you made while offline.

Outlook offers three solutions for mobile computing. Working offline andRemote Mail are available in most situations. Offline Folders are availableonly when you are using Microsoft Exchange Server. Using Offline Foldersyou can perform updates to such items Contacts and Calendar as well as Mailand synchronize these items with the Microsoft Exchange Server once you areattached to the network.

For more information on Offline Folder access to a Microsoft ExchangeServer, please see the following article in the Microsoft Knowledge Base:
182158 OL98: (CW) What Are Offline Folders and How Do You Use Them?

Remote Mail Basics

To properly understand Offline folders and Remote Mail, you must firstunderstand working offline. Outlook gives you the option when configuringmost services to work offline; when you work offline you cannot send orreceive information. Working offline does not require a network connectionor modem.

If you choose to work offline and do not use Remote Mail, changes aremaintained on your hard drive in your Personal Folder (PST) file, or inyour Offline Store (OST) file if you are an Exchange Server user. Thismeans you do not send or receive information from another location orcomputer.

The Remote Mail option is one of the properties for your service. In mostcases, the option is to work offline and use Remote mail with a modem.Remote mail enables you to connect remotely to your mail service. You canuse it with Internet Mail, Microsoft Mail, Microsoft Exchange Server, andsome online services.

NOTE: Remote Mail is not supported with the cc:Mail service that ships in the Outlook 98 ValuPack.

Configuring the Microsoft Exchange Service to Work Offline

  1. Start Microsoft Outlook if it is not currently running.
  2. On the Tools menu, click Services, click Microsoft Exchange Server, and then click Properties.
  3. Click the General tab, select the Manually Control Connection State option, and then in When Starting, click Work Offline and use dial-up Networking. You may wish to select the Choose connection type when starting, so you can work offline or online.

  4. Click Remote Mail tab and set the desired options for connection management and remote transfer.

Configuring the Microsoft Mail Service to Work Offline

  1. Start Microsoft Outlook if it is not currently running.
  2. On the Tools menu, click Services, click Microsoft Mail, and then click Properties.
  3. Click Dial-up Networking tab and select an existing Dial-up connection option or click Add Entry to define a new connection.You may select other options to manage your remote connection.

  4. Click the Connection tab, in Select how this service should connect at startup, and then click Automatically sense LAN or Remote.This setting is appropriate if you alternate between a connection to the local area networks and a dial-up connection. Otherwise, if you work remotely most of the time, click Remote using a modem and Dial-up Networking.

  5. Click Remote Configuration tab and click Remote Mail.NOTE: Other choices on this tab are specific to your Post Office configuration. Check with your mail administrator for configuration details.

  6. Click the Remote Session tab. This dialog offers choices for how Remote Mail handles delivery. Set the choices to suit the way you intend to work.

Using the Internet E-mail Service to Work Offline

The Internet E-mail service does not have a choice for Remote Mail use within its properties. To use Remote Mail with Internet E-mail, follow these steps:
  1. Start Microsoft Outlook if it is not currently running.
  2. On the Tools menu, click Options and then click Internet E-mail tab.
  3. Clear the Automatically dial when checking for new messages option.You may set other options to suit the way you work.

General Remote Mail Usage Procedures

The purpose for Remote Mail is to transfer mail only. It does not transfer calendar appointments, contacts, or any other Outlook information. If you want to transfer this type of information, you must use Offline Folders and the Microsoft Exchange Server information service. To use Remote Mail, follow these steps:
  1. Start Microsoft Outlook using an Offline option for the service you are using as configured in the steps above.
  2. Compose and send a mail message. This puts the message in your Outbox, where it remains until you make a remote connection.
  3. On the Tools menu, point to Remote Mail, and then click Connect to open the Remote Connection Wizard.
  4. Under Connect to which information service(s), select the desired services, and then click Next. The information services in your profile determine what is available in this list.
  5. Under While Connected, select the retrieve and send all new mail or to retrieve new message headers only option. If you choose retrieve and send all new mail, you are finished. If you choose to retrieve new message headers, continue to the next step.
  6. On the Tools Menu, point to Remote Mail, and then click Mark To Retrieve, or Mark to Retrieve a Copy.
  7. On the Tools Menu, point to Remote Mail, and then click Connect.
  8. Run the Remote Connection Wizard again to retrieve marked messages.
Remote Mail is a great solution for people who use mobile computing tomaintain their e-mail and to communicate with other people.
For more information about Remote Mail, click the article number below to view the article in the Microsoft Knowledge Base:
182530 OL98: Remote Mail Error Message 'Remote Mail cannot start...'
98 makes repeated attempts

Article ID: 180418 - Last Review: 10/07/2013 17:50:44 - Revision: 1.0

Microsoft Outlook 98 Standard Edition

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