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General information about section breaks in Word 98 for Mac

This article was previously published under Q180917
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
For a Microsoft Word 2002 version of this article, see 291184.
SUMMARY
This article describes the types of section breaks available in Wordand their uses. When you start a document, there are no section breaksbecause the entire document consists of one section. A section break isthe point at which you end one section and begin another because youwant some aspect of page formatting to change. You can divide adocument into any number of sections and format each section the wayyou want. Throughout this article, keep in mind that a section breakacts as an embedded code that stores or maintains the properties of thesection above it.

For tips about using section breaks, refer to the "More Information"section of this article.

Section/Page properties include the following settings:
Page Orientation (Portrait/Landscape)
Margins
Columns
Line Numbering
Vertical Alignment
Headers & Footers
Page Numbering
Paper Size
Paper Source
It is recommended that when you are working with section breaks thatyou turn on the Show Hide information by:
  1. On the Tools menu, click Preferences, and then click the View tab.
  2. Under Nonprinting Characters, click to select ALL.
  3. Click OK.

Using Section Breaks

To create a new section, click the Break command on the Insert menu. Innormal view, Word displays a double dotted line and the words End ofSection (Type of Section Break) to indicate a section break and its type.

The line is not printed. There are several types of section breaks tochoose from. The breaks and their purposes are described as follows.
   Type           Characteristics   ------------------------------------------------------------------------   Next Page      Word breaks the page at the section break. The new                  section starts on the next page.                  Use this section break if you want to apply different                  page numbers, headers and footers, orientation,                  vertical alignment, or paper size to the sections in                  the document.   Continuous     Word inserts a section break and begins the new section                  on the same page. If the two sections have different                  settings for page size or orientation, the new section                  begins a new page even if you select Continuous.                  Use this section break if you want to have different                  column formatting or margins on the same page. If there                  are multiple columns in the previous section, Word                  balances the columns above the section break and then                  fills out the page with the new section.   Odd Page       Word begins the new section on the next odd-numbered                  page. This section break is often used for chapters that                  begin on odd-numbered pages.                  NOTE: If the section break falls on an odd-numbered                  page, Word leaves the intervening even-numbered page                  blank.   Even Page      Similar to Odd Page, but Word begins the new section on                  the next even-numbered page.				

To Insert a Section Break

  1. Click at the point where you want to start a new section.
  2. On the Insert menu, click Break.
  3. Under Section Breaks, select the option that describes what type of section break you want, as described above.
  4. Click OK.

Determining the Type of Section Break

In Word, the type of section break is shown on your screen in parentheses,after the words Section Break. This is not where the properties of thatsection break are stored. The properties for the type of section breakindicated on the screen are stored in the next section break (which mayhave a different type of section break indicated). If there is noadditional section break in your document, the properties for that sectionbreak are stored in the last paragraph mark of the document. The sectionbreaks act as an embedded code that stores or maintains the properties ofthe section above it.

For example, if you have a one-page document and half-way down the page,you insert an Odd Page section break and farther into your document, onPage 1, you insert a Next Page section break, in normal view, you see thefollowing:
    Section Break (Odd Page) <BR/><BR/>    Section Break (Next Page)				
If you place your insertion point above Section Break (Odd Page), theStatus Bar will show Page 1 Sec 1. To see the actual properties forthe first section, on the Format menu, click Document and then clickthe Layout tab. Under Section Start, it will indicate that the sectionis New Page. The settings for this section break are stored in thesection break below where your insertion point is located or as shownon the screen, Section Break (Odd Page).

If you place your insertion point between Section Break (Odd Page) andSection Break (Next Page), the Status Bar will show Page 3 Sec 2. Tosee the actual properties for the second section, on the Format menu,click Document and then click the Layout tab. Under Section Start,it will indicate that the section is Odd Page. The settings for thissection break are stored in the section break below where yourinsertion point is located or as shown on the screen, Section Break(Next Page).

If you place your insertion point below Section Break (Next Page), theStatus Bar will show: Page 4 Sec 3. To see the actual properties forthe third section, on the Format menu, click Document and then clickthe Layout tab. Under Section Start, it will indicate that the sectionis New Page. The settings for this section break are stored in the lastparagraph mark of the document (since there are no more section breaksin the document

NOTE: A section break indicated on your screen as Next Page will bedefined as New Page on the Layout tab of the Document dialog box.

To Delete a Section Break

For information about deleting a section break, please see thefollowing article in the Microsoft Knowledge Base:
180273 What happens when you delete a section break
MORE INFORMATION
You can save a section break and the formatting it contains as anAutoText entry for future use.

You can copy section formatting by copying the section break in normalview. When you paste a section break into a new location, the textabove the section break takes on the formatting contained in thesection break.

For additional information, please see the following article in theMicrosoft Knowledge Base:
176314 Section layout formatting changes pasting section break
You can change the type of section break without deleting the currentsection break by doing the following:
  1. Place the insertion point into the section that you want to change.

    Note: Remember to place your insertion point BELOW the section break that you want to change.
  2. On the Format menu, click Document.
  3. Click the Layout tab.
  4. Under Section Start, select the type of section you want and then click OK.
8.0 8.00 formatting page next macword98
Properties

Article ID: 180917 - Last Review: 04/22/2005 23:15:36 - Revision: 4.0

  • Microsoft Word 98 for Macintosh
  • kbhowto kblayout KB180917
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