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WD98: How to Create Side-by-Side Paragraph Formatting

This article was previously published under Q182488
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This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
SUMMARY
This article explains how to create side-by-side paragraphs. You can usethe side-by-side paragraph feature to create multiple columns of unevenwidths and lengths, place text beside graphics, or overlay text andgraphics.
MORE INFORMATION
In Word 98 Macintosh Edition, side-by-side paragraphs are different fromnewspaper, or snaking, columns. When you use newspaper columns (snakingcolumns), the text fills one column and continues at the top of the nextcolumn (see method 2 below if this is your intention). When you are usingside-by-side paragraphs, paragraphs are matched side-by-side to showrelationships. You specify which paragraphs belong beside each other byapplying the appropriate indents and side-by-side formatting to each set ofparagraphs.

The following is an example of side-by-side paragraphs:
   PAMPHLET -                         Ross Manufacturing Company                           Preferred Customer Plan   Featuring                          Your Benefits   Bulk-volume discounts, with        Price savings (40-60%) with built-   rebates based on annual volumes    in rebates. You pay less per item   (at wholesale prices).             when you order more.   Custom-designed fittings for       Unique fittings for your customers   corrosive and high-pressure        within two weeks after we receive   fluids.                            the order; a maintenance contract                                      is included.				

Method 1: Use Word Tables

Use tables in Word to create side-by-side paragraphs as follows:

  1. Position the insertion point where you want to create the columns of side-by-side paragraphs.
  2. On the Table menu, click Insert Table.
  3. Enter the Number Of Columns and Number Of Rows you want to create. NOTE: You can later add or subtract more columns and rows as needed.
  4. Click OK to return to the document.
  5. Type the information that is to appear in side-by-side paragraphs in the appropriate table cells, pressing the TAB key to move to the next cell. The information that is entered in these cells automatically wraps to the next line when it reaches the right-cell boundary.
For more information about creating side-by-side columns with tables, clickContents And Index on the Help menu (or on the Balloon Help menu if you areusing a version of the Macintosh operating system earlier than 8.0), clickthe Index button in Word Help, type the following text
side-by-side columns, tables
and then click Show Topics. Select the topic you want, and click Go To. Ifyou are unable to find the information you need, ask the Office Assistant.

Method 2: Use Linked Text Boxes

Use linked text boxes to flow text in parallel, or side-by-side paragraphsfrom page to page. By using linked text boxes, you can have text fromcolumn 1 flow to column 1 on the next page. The text beside it in column 2can flow to column 2 on the next page, parallel to column 1.

To use linked text boxes to create side-by-side columns, follow thesesteps:

  1. On the Tools menu, click Preferences.
  2. Click the View tab and click to select the Paragraph Marks (under Nonprinting Characters). Or, click the Show/Hide button on the Formatting toolbar.
  3. Click at the top of the page where you want the side-by-side columns to start, and press RETURN twice.
  4. Click the first paragraph mark on the page.
  5. On the Insert menu, click Text Box.
  6. Click and drag where you want the first column on the page.
  7. On the Insert menu, click Text Box.
  8. Click and drag where you want the second column on the page.
  9. Click the last paragraph mark on the page, and press COMMAND+SHIFT+RETURN to create a page break.
  10. Repeat steps 1-9 for each page that will contain side-by-side columns in your document.
  11. Click to select the first text box you created.
  12. In the Text Box toolbar, click the Create Text Box Link button.
  13. Click the text box on the left side of the second page to create a link.
  14. Repeat steps 12-13 for all other text boxes that will contain this same "story." Note, a "story" is defined as text that's contained within a single text box, or a chain of linked text boxes.
  15. Repeat the entire process for every text box in the next story.
NOTE: Pressing RETURN twice at the top of each page creates an extra emptyparagraph. This empty paragraph is useful if you want to insert text orgraphics outside of the text boxes. You can delete the empty paragraph ifyou don't need it.

For more information about creating side-by-side columns with linked textboxes, click Contents And Index on the Help menu (or on the Balloon Helpmenu if you are using a version of the Macintosh operating system earlierthan 8.0), click the Index button in Word Help, type the following text
side-by-side columns, linked text boxes
and then click Show Topics. Select the "Keep columns side by side from onepage to the next" topic, and click Go To. If you are unable to find theinformation you need, ask the Office Assistant.
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Article ID: 182488 - Last Review: 05/14/2007 20:23:24 - Revision: 1.2

  • Microsoft Word 98 for Macintosh
  • kbhowto kblayout kbtable KB182488
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