Guide To Windows NT 4.0 Profiles and Policies (Part 4 of 6)

This article was previously published under Q185589
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This article is the fourth in a series of articles that providesinformation and procedures for implementing Microsoft Windows NT 4.0Profiles and Policies on client workstations and servers.

A whitepaper is available that contains all of this information andadditional flowcharts, diagrams and examples and can be downloaded from thefollowing web page:For the other sections of this guide, please see the following article(s)in the Microsoft Knowledge Base:
161334 Guide to Windows NT 4.0 Profiles & Policies Part 1 of 6
185587 Guide to Windows NT 4.0 Profiles & Policies Part 2 of 6
185588 Guide to Windows NT 4.0 Profiles & Policies Part 3 of 6
185591 Guide to Windows NT 4.0 Profiles & Policies Part 6 of 6
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                   Windows NT Server Operating System                             White Paper         Guide to Microsoft Windows NT 4.0 Profiles and PoliciesCopyright 1997 Microsoft Corporation. All rights reserved.The information contained in this document represents the current view ofMicrosoft Corporation on the issues discussed as of the date ofpublication. Because Microsoft must respond to changing market conditions,it should not be interpreted to be a commitment on the part of Microsoft,and Microsoft cannot guarantee the accuracy of any information presentedafter the date of publication.This White Paper is for informational purposes only. MICROSOFT MAKES NOWARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT.Microsoft, the BackOffice logo, MS-DOS, Windows, and Windows NT areregistered trademarks of Microsoft Corporation.Other product or company names mentioned herein may be the trademarks oftheir respective owners.Microsoft CorporationOne Microsoft WayRedmond, WA 98052-6399USA0997SYSTEM POLICY - AN INTRODUCTION===============================A System Policy is a set of registry settings that defines the computerresources available to an individual or to a group of users. Policiesdefine the various facets of the desktop environment that a systemadministrator needs to control, such as which applications are available,which applications appear on the user's desktop, which applications andoptions appear in the Start menu, who can change their desktops and whocannot, and so forth. System policies can be implemented for specificusers, groups, computers, or for all users. You create system policies withthe System Policy Editor.The System Policy Editor is a graphical tool provided with Windows NTServer 4.0 that allows you to easily update the registry settings togenerate the correct environment for a particular user or group of users.The System Policy Editor creates a file that contains registry settingswhich are then written to the user or local machine portion of the registrydatabase. User Profile settings that are specific to a user who logs on toa given workstation or server, are written to the registry underHKEY_CURRENT_USER. Likewise, machine-specific settings are written underHKEY_LOCAL_MACHINE.When you apply a System Policy, the new policy overwrites the existingregistry settings, thus giving you, as system administrator, the ability toset restrictions for the client machine and user. When a user logs on to aWindows NT 4.0 computer, the user's profile is loaded first and then theSystem Policy is downloaded. Any registry settings that you havereconfigured, whether these are machine-specific changes or are specific tothe user logging on, are changed before the user receives control of thedesktop. Note that System Policy changes are not dynamic; if you make achange to the policy, affected users must log off and log back on so thatthe new policy can be downloaded and applied.With a properly implemented policy, you can customize the user'senvironment to your specifications, despite the user's preferences andregardless of where he or she logs on. The settings available in the SystemPolicy Editor provide a variety of options for managing the userenvironment. For a detailed list of these options, see the section"Registry Keys Modified by the System Policy Editor Default Templates."System Policy Files-------------------Policies can define a specific user's settings or the settings for a groupof users. The resulting policy file contains the registry settings for allusers, groups, and computers that will be using the policy file. Separatepolicy files for each user, group, or computer are not necessary.If you create a policy that will be automatically downloaded fromvalidating domain controllers, you should name the file Ntconfig.pol. Assystem administrator, you have the option of renaming the policy file and,by modifying the Windows NT-based workstation, directing the computer toupdate the policy from a manual path. You can do this by either manuallychanging the registry or by using System Policy. This path can even be alocal path such that each machine has its own policy file, but if a changeis necessary to all machines, this change must be made individually to eachworkstation.When a user of a Windows NT 4.0-based workstation logs on, if theWindows NT 4.0-based machine is working in Automatic mode (which is thedefault), the workstation checks the NETLOGON share on the validatingdomain controller (DC) for the Ntconfig.pol file. If the workstation findsthe file, it downloads it, parses it for the user, group, and computerpolicy data, and applies it if appropriate. If a user logs on to a machinethat has a computer account in a resource domain, the search for theNtconfig.pol file is redirected to the validating domain controller in theaccount domain. In this situation, the Windows NT 4.0-based workstation hasa secure communication channel established to a domain controller of theresource domain. The Windows NT-based workstation sends the user's logonrequest over this communication channel, and expects a response the sameway. The domain controller in the resource domain receives this request,forwards it to a domain controller in the user's account domain, and waitsfor a response. Once the domain controller in the resource domain receivesthis response from the account domain's DC, it returns the authenticationrequest to the client machine, including the validating domain controller'sname from the account domain. The Windows NT-based workstation now knowswhere to look for the Ntconfig.pol file.Policy Replication------------------If you implement a System Policy file for Windows NT users and computersand you intend to use the default behavior of Windows NT, be sure thatdirectory replication is occurring properly among all domain controllersthat participate in user authentication. With Windows NT, the defaultbehavior is for the computer to check for a policy file in the NETLOGONshare of the validating domain controller. If directory replication to adomain controller fails and a Windows NT-based workstation does not find apolicy file on that server, no policy will be applied and the existingsettings will remain, possibly leaving the user with a nonstandardenvironment or more capabilities than you want that particular user tohave.How Policies Are Applied------------------------Once located, policies are applied as follows: - If the policy file includes settings for the specific user account,   those are applied to the HKEY_CURRENT_USER registry key. Other group   settings are discarded, even if the user is a member of the group,   because the user settings take precedence. - If a user-specific policy is not present, and Default User settings   exist, the Default User settings are applied to the HKEY_CURRENT_USER   registry key. - If no user specific settings are present, and group settings exist, the   user's group membership in each of those groups is checked. If the user   is a member of one or more groups, the settings from each of the groups-   starting with the lowest priority and continuing through the highest   priority-are applied to the HKEY_CURRENT_USER key in the registry.   NOTE: If a setting is ignored (gray) in the group settings, but the same   setting is marked as enabled or disabled in the Default User settings,   the Default User setting are used. The Default User settings take   precedence over only those settings that are ignored in the group   settings. - If the policy file includes settings for the specific computer name,   these are applied to the HKEY_LOCAL_MACHINE registry key. Otherwise, the   Default Computer settings are applied. This process is independent of   the user account for the user who is currently logged on. All users   receive these settings when they use this computer.NOTES: - Group policies do not operate in a NetWare only environment, because   Windows NT checks for Windows NT global groups only, not NetWare groups. - If an administrator logs on, a policy is in effect, no explicit settings   exist for the administrative account, and the Default User settings are   present, the administrator will receive the settings of the Default   User. Administrative accounts are not exempt from policies. This should   be a key factor to consider when implementing policies.The System Policy Editor provides a hierarchical Group Priority dialog thathelps you see and manage the order in which group policies are applied. Thenext illustration shows the dialog and explains these priorities.  <imagepresent in whitepaper>Additional Implementation Considerations----------------------------------------Although a properly implemented policy can simplify system administrationin the long term, such policy requires careful planning. Before youimplement system policies, consider the following: - Would administration be simplified by defining group settings rather   than creating settings for individual users? - Where are the computers located in your network? Is geographic location   an important aspect of your network's design-for example, is your   network distributed over a large geographic area? If so, computers from   a certain locale may benefit from retrieving policy files from a machine   that is close at hand, as opposed to using a domain controller that may   not be nearby. - What type of restrictions do you want to impose on users? - Will users be allowed to access locally installed common group   applications, or will these be overridden by administrator-defined   program groups, desktop icons, Start menu programs, and so forth? - What other options are available if you simply want to restrict access   to a specific icon or file? Would modifying NTFS permissions be more   effective? - Will you be controlling computer-specific settings only, and not user   settings?If after considering these issues, you conclude that System Policies willsimplify administration of your system, use the System Policy Editor tocreate the appropriate individual and/or group policies, as explained inthe next section.THE SYSTEM POLICY EDITOR========================The System Policy Editor is a graphical tool that allows you to easilyupdate the registry settings to implement a System Policy. The SystemPolicy Editor is included with Windows NT Server 4.0, but you can installit on Windows NT Workstation-based machines and on Windows 95-basedmachines as well.Note that a policy file is valid only for the platform on which it wascreated. For example, if you run Poledit.exe on a Windows 95-based machine,and you save the policy file, the file will be written in a format that canbe interpreted by Windows 95-based machines only. The same is true when youcreate policy files on Windows NT-based machines. As a result, Windows 95and Windows NT policy files are not interchangeable.After you complete the installation, the administrative tools groupincludes the System Policy Editor.Installing the System Policy Editor on a Windows NT Workstation---------------------------------------------------------------You have two options when installing the System Policy Editor on aWindows NT Workstation-based computer. You can - Run the Setup.bat file from the Windows NT 4.0 CD-ROM   \Clients\Svrtools\Winnt directory, or - Copy the System Policy Editor executable, Poledit.exe, and template   files to the workstation. The template files have an .adm extension, and   are located in the %systemroot%\INF directory, which is hidden by   default.Installing the System Policy Editor on a Windows 95 Computer------------------------------------------------------------When you install the System Policy Editor on a Windows 95-based computer,the installation process modifies the Windows 95 registry to allow systempolicies to function correctly. You can install the policy editor from theWindows 95 Upgrade or Retail compact disc, or you can install the editorthat ships with Windows NT Server 4.0.To install the System Policy Editor from the Windows 95 compact disc:1. Insert the Windows 95 Upgrade compact disc in your CD-ROM drive.2. Open Control Panel, and click Add/Remove Programs.3. Click the Windows Setup tab, and select Have Disk.4. Browse to locate the directory x:\Admin\Apptools\Poledit\ (where x is   drive A through Z) on the Windows 95 compact disc.5. Select both Group Policies and the System Policy Editor, and then click   OK to Install.It is important that you run the setup program as described above.Undesirable results will occur if you merely copy the Policy Editor andrelated files to the Windows 95-based computer.To install the System Policy Editor from a Windows NT 4.0 Server----------------------------------------------------------------1. Copy the Poledit.exe file from the Windows NT Server 4.0 to the \windows   directory of the Windows 95-based machine.2. Copy the Common.adm and Windows.adm files from the Windows NT 4.0-based   server to the \windows directory of the Windows 95-based machine.3. Create a shortcut to the System Policy Editor executable (Poledit.exe,   located in the \windows directory of the Windows 95-based computer).Updating the Registry with the System Policy Editor---------------------------------------------------The System Policy Editor allows you to easily update the registry settingsto generate the correct environment for a particular user or group ofusers. You can use the System Policy Editor in two ways: - You can open the local registry through the System Policy Editor, and   change the settings for the local user and computer. - You can modify an existing policy file or create a new one to contain   the settings that you want to enforce on a per user, per computer, or   combined user/computer basis.When you open the System Policy Editor in registry mode, you can modify theregistry of the local computer without having to use Regedt32.exe orRegedit.exe. However, you can modify only those values exposed by thetemplates; the System Policy Editor does not give you access to the entireregistry.SYSTEM POLICY EDITOR TEMPLATE (.ADM) FILES==========================================The System Policy Editor uses administrative (.adm) files to determinewhich registry settings can be modified. An .adm file is a hierarchicaltemplate, and consists of categories and subcategories that dictate whichsettings are available through the user interface. An .adm file containsthe registry locations where changes should be made for a particularselection, additional options for a particular selection, restrictions, andin some cases, the default value for a selection.When you run the System Policy Editor and select Policy Template from theOptions menu, a window similar to the one shown below appears. This windowdisplays the names of the .adm files that are currently being used. If youneed to make changes to custom applications, for example, you can add atemplate to this list. To ensure that the system uses the latestadministrative information, the System Policy Editor reads the custom .admfiles each time it starts.For detailed instructions when creating .adm files, see the section"Creating Your Own Custom .Adm File," later in this document.NOTE: The option to Add or Remove will be grayed out if there is a policyfile currently open. Close the file in use and then change the templateconfiguration.CONFIGURING POLICY SETTINGS===========================The configuration options available to you fall into a tree structure,which is determined by the layout of the .adm file. By navigating throughthese options, you can select a mode that determines the action that willbe taken when the policy file is applied.Policies are applied as follows: - If the box is checked, it is implemented. When the user next logs on,   the user's computer conforms to the policy. If the option was checked   the last time the user logged on, Windows NT makes no changes. - If the box is cleared, the policy is not implemented, and if the   settings were previously implemented, they are removed from the   registry. - If the box is grayed, the setting is ignored and unchanged from the last   time the user logged on. Windows NT does not modify this setting. The   grayed state ensures that Windows NT provides quick processing at system   startup because it does not need to process each entry every time a user   logs on.NOTE: When you decide whether the value should be checked or cleared, becareful of the terminology of the setting or unexpected results may occur.For example, the Don't save settings at exit option, when checked, does notallow settings to be saved. If you clear the checkbox, the settings can besaved.When you select an option, the pane below it contains other configurableitems that relate to the setting you modified, as well as information aboutthe option you selected.When administering System Policies, if you specify paths for particularoptions such as wallpaper, ensure that the paths are consistent across allworkstations that will receive the policy file.SETTING FOLDER PATHS BACK TO DEFAULTS=====================================If you create a policy file and then change the path to any of the customshared folders or custom user-specific folders, the change overrides thedefault setting established in the .adm file. For example, by default auser's program folder path is %USERPROFILE%\Start Menu\Programs.If the policy file is not modified from the default, this value is notchanged for the client computer. However, you can modify this value topoint to a server location that contains different shortcuts. To do this,click the option in the System Policy Editor, and specify the path to thefolder containing the shortcuts. Once this change is applied, the user willreceive the new shortcuts.Suppose, however, that you want to restore the user's environment to thestate it was in before the change was made. To do this, follow theprocedure described next.To restore the defaults:1. Open the policy file, and click the option to clear the check box.2. Save and close the policy file.3. Reopen the policy file, and click the option to re-enable it. The   original setting should be displayed, pointing to the user's local   machine.NOTE: Be sure to complete all steps; completing Steps 1 and 2 only resultsin an empty Programs folder on the client machine.CREATING A SYSTEM POLICY========================Before you create a System Policy, decide which settings will be enforcedand how the settings will be grouped.To create a new System Policy:1. On a Windows NT Server-based machine in the domain where the policy file   will apply, open the System Policy Editor. From the Start menu, click   Programs, then click Administrative Tools (Common), then click System   Policy Editor.2. From the File menu, click New Policy.3. The Default Computer and Default User icons will be displayed. Click the   user, computer, or group to be modified.   NOTE: If you need to add a user, group, or computer, you can copy and   paste the settings without having to manually go through each of the   entries and make selections. For example, if you have made modifications   to User1 and want to create a similar profile for another user (User2),   select User1, then from the Edit menu, click Copy. Select User2, then   from the Edit menu, click Paste. Make any changes specific to User2 and   save your changes. You will be prompted to verify your changes, and then   the settings will be applied. When you add users or computers to the   policy file, they automatically assume the properties of the icons   Default User or Default Computer respectively.4. Make changes to the options desired. For more information on each   option, see the portion of this guide titled "Registry Keys Modified by   the System Policy Editor Default Templates."5. From the File menu, click Save As and save the policy file with the   appropriate name:    - If workstations will be set to Automatic mode, use the file name      NTconfig.pol.    - If workstations will be set to Manual mode, use the name of your      choice.6. If workstations will be set to Automatic mode, place the file in the   NETLOGON share of each of the domain controllers that will be performing   authentication. To simplify this process, you can use directory   replication from Windows NT to replicate the file to the other domain   controllers. If you use replication and later make changes to the file,   the modified file will be duplicated across validating machines   automatically.   Windows NT-based workstations, by default, are set to download the   policy file in Automatic mode. If you modify the setting to specify   manual update and to point to a specific machine, you must inform the   workstation about this location change. There are two ways to do this:    - Place the policy file in the location specified for manual updates,      but maintain a policy file in the NETLOGON share that points to the      manual path. Then, leave the Windows NT-based workstation in the      default Automatic mode. When the policy file is first downloaded this      change will be made, and at next logon and every logon thereafter,      Windows NT will go to the new location for policy file updates.    - Visit each Windows NT-based workstation either remotely or locally      and make the required registry change to point to the new location.      (Depending on the number of workstations affected, this could be very      time consuming.)7. Log on to the Windows NT-based workstation to download and enact the   policy.Creating Alternate Folder Paths-------------------------------You may need to create shared folders for groups of users who need a commonset of tools and shortcuts. Windows NT 4.0 System Policies allows you tocreate such shared folders.To create shared folders and alternate folder paths:1. On a specific server, create a folder that contains shortcuts to network   applications or to locally installed programs. If you are creating   application shortcuts that will point to local paths on Windows NT   machines, refer to the section "Setting Up Shortcuts for Server-based   Profiles."2. Share the folder.3. Using the System Policy Editor, under computername or Default Computer,   select the option Custom Shared Folders, then select Custom Shared   Program Folder.4. Enable this option. By default the local All Users folder for the   workstation will be used, but you can replace the path to point to the   folder that you created in Step 1 and 2.5. Save the policy file. When the user logs on, the policy file will be   parsed for this information and will replace the common groups from the   local machine with the shortcuts, applications, and so forth, from the   folder that you created earlier.NOTE: This can be done per user for personal program groups and can also bedone for other folder settings such as the startup group, Start menu, anddesktop icons.SETTING UP SHORTCUTS FOR SERVER-BASED PROFILES==============================================You may notice that shortcuts created on any computer automatically embed auniversal naming convention (UNC) path for the .lnk file, such as\\machine\admin$.This embedded UNC in the link can be a problem when it is copied to aserver and used in a server-based profile. By default, such links areresolved to the original location of the file (the absolute path) beforeany other path is used (these other paths are referred to as secondary orrelative paths). In this case, the UNC path to the original file is alwaysreachable, which prevents the link from being resolved via a local path. Asa result, the user trying to execute the shortcut will be asked for theadministrator's password for the computer on which the link was created.This problem was corrected in the latest Microsoft Windows NT 4.0 U.S.Service Pack. After you install the service pack, you can work around theproblem by modifying the registry as explained next.To resolve links correctly:1. Open Registry Editor (Regedit.exe).2. Go to the following key:      HKEY_Current_User\Software\Microsoft\Windows\CurrentVersion\Policies      \Explorer3. Add the following DWORD value by clicking Edit, New, DWORD value:      LinkResolveIgnoreLinkInfo4. Once entered, double-click this value and set the Value data to 1.DEPLOYING POLICIES FOR WINDOWS NT 4.0 MACHINES==============================================By default, a Windows NT 4.0-based workstation checks the NETLOGON share ofthe validating domain controller for the user's logon domain. It istherefore critically important that replication of the Ntconfig.pol filetake place among the domain controllers performing authentication. If aWindows NT 4.0-based workstation does not locate the policy file on itsvalidating domain controller, it will not check any others.You have another option when enforcing policies. The UpdateMode registrysetting, configurable through the System Policy Editor, forces the computerto retrieve the policy file from a specific location (expressed as a UNCpath), regardless of the user who logs on.To retrieve the policy file from a specific location:1. Open either the specific machine policy or the Default Computer policy,   and navigate through the Network category and System policies update   subcategory to reach the Remote update option.2. Check the Remote update box.3. In the Update mode box, select Manual (use specific path).4. In the Path for manual update box, type the UNC path and file name for   the policy file.5. Click OK to save your changes.The first time the workstation is modified locally via the System PolicyEditor or receives a default System Policy file from the NETLOGON share ofa domain controller, this location is written to the registry. Thereafter,all future policy updates use the location you specified manually. This isa permanent change until the policy file resets the option to Automatic.The Windows NT 4.0-based computer will never again look at a domaincontroller to find a policy file until you either change the instruction inthe local registry or modify the policy file in the location specified bythe manual path to set the mode back to Automatic.DEPLOYING POLICIES FOR WINDOWS 95 MACHINES==========================================When creating a system policy file for a Windows 95-based client, you mustfirst install the System Policy Editor on a Windows 95-based computer sothat you can create the policy (.pol) file. You cannot run the SystemPolicy Editor on a Windows NT 4.0-based server to generate a .pol file forWindows 95-based clients because a policy file is valid only for theplatform on which it was created. For procedures when installing the SystemPolicy Editor on a Windows 95-based computer, refer to the section"Installing the System Policy Editor on a Windows 95 Computer" earlier inthis document.After you have created the .pol file, you can enable a Windows 95-basedcomputer to look for and accept system policies as is described below.To deploy policies for a Windows 95-based computer:1. Open the Control Panel, and click Passwords and then User Profiles.2. To enable User Profiles, select Users can customize and then click OK.3. Check the UpdateMode value in the following registry location:      HKEY_LOCAL_MACHINE\System\CurrentControlSet\Control\Update   If this value is 0, policies will not be applied. If this value is 1,   the Automatic Policy mode is in effect and when the user is validated on   the domain, the validating domain controller's NETLOGON share will be   checked for the existence of the Config.pol file. If this value is 2,   the Manual Policy mode is in effect, and when the user is validated on   the domain, the Windows 95-based machine will check the path specified   in the value NetworkPath for the existence of the Config.pol file. Note   that the default mode for a Windows 95-based machine is Automatic.4. Restart the computer and have the user log on. The policy file will be   downloaded from the configured location and applied.MODIFYING POLICY SETTINGS ON STAND-ALONE WORKSTATIONS=====================================================If you need to modify settings of a Windows NT 4.0-based workstation userwho is not a member of the domain and thus will not be able to use thepolicy file located on the domain, you have three options available to you: - You can create a policy file for stand-alone workstations where users   log on locally, or - You can change policy settings remotely, or - You can change policy settings locally.Procedures for each option are described next. Note that you must haveadministrator rights to the stand-alone workstations in question.To Create a Policy File for Stand-alone Workstations----------------------------------------------------1. Log on as administrator, and create a policy file that includes Computer   and User objects with appropriate settings for the computer and users   respectively. The user objects may include the Default User or user   accounts from the local workstation, but global group objects will be   ignored if added to the policy file. Windows NT recognizes machine-   specific policy settings for the computer if those are specified in the   policy file.2. Place the policy file in a secure directory on the stand-alone computer   or on a network share to which the user has at least Read permissions.3. In the workstation registry, locate the UpdateMode value in the   following key:      HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Control\Update4. Update the data to a hex value of 2.5. In the same registry subkey, modify the NetworkPath value with the local   or UNC path where the policy file resides. If this path does not exist,   add it as a data type of REG_SZ. For example, if the policy file is   named Ntconfig.pol and is placed in the root directory of Windows NT,   NetworkPath should contain the path c:\Winnt\Ntconfig.pol.6. Have the user log on to the workstation. Windows NT will read the policy   file specified by NetworkPath and then apply the appropriate policy to   the computer or to the user.NOTE: UNC paths may be used in the NetworkPath value. This is beneficial tothose administrators who want to centralize the policy file in use.The ability of Windows NT to take advantage of and apply System Policies tolocal workstation users is not operable in Service Pack 3, but will beavailable in Service Pack 4 and future service packs. This does not affectthe retail build of Windows NT 4.0 and Service Packs 1 and 2, where thisfeature is operable.To Change Policy Settings Remotely----------------------------------1. Log on as administrator, open the System Policy Editor, and from the   File menu, select Connect.2. Type the computer name of the workstation to be modified, and click   Enter. A dialog will appear displaying the user name of the currently   logged on user for whom the changes will apply. If the user is not   currently logged on, click Cancel. (The user must be logged on for the   changes to take effect.)3. If the user is logged on, click OK.4. The icons Local Computer and Local User will be displayed.5. Modify these just as you would modify a normal policy file. Save your   changes. The next time the user logs on, the changes made to the   computer and the user settings will be in effect on the remote machine.To Change Policy Settings Locally---------------------------------1. Log on as an administrator, and copy the Poledit.exe, Common.adm, and   Winnt.adm files to the Windows NT-based workstation where the changes   for the computer or user need to be made.2. Log on with administrative permissions as the user for whom the   modifications will apply.3. Open Poledit.exe and load the templates that were copied to the local   computer.4. From the File menu, select Open Registry.5. The icons Local Computer and Local User will be displayed.6. Modify these just as you would modify a normal policy file. Save your   changes. The next time the user logs on, these changes will be in   effect.7. Close the System Policy Editor and remove this tool from the workstation   by deleting the Poledit.exe file and any .adm files used.These changes modify the registry entries that control the behavior ofWindows NT on the target computer. A policy file is not created when thisprocedure is used. This procedure is the same for Windows NT Workstation4.0 and Windows NT Server 4.0.CREATING A CUSTOM .ADM FILE===========================The content of this section is also documented in the Windows 95 ResourceKit and the Windows 32-bit Software Developer's Kit, which are available onthe Microsoft Developer's Network or through Microsoft Sales.This section refers extensively to the following .adm files: - Common.adm-This contains registry settings common to both Windows NT 4.0   and Windows 95. - Winnt.adm-This contains registry settings specific to Windows NT 4.0. - Windows.adm-This contains registry settings specific to Windows 95.To Create A Custom .Adm File----------------------------1. Create a backup copy of the Winnt.adm file in the %systemroot%\ Inf   directory.2. Use a text editor to open the Winnt.adm file. The first entry of this   file is CLASS xxxx, where xxxx could be either:    - MACHINE = This section includes all entries available in the Local      Computer/DefaultComputer icon.    - USER = This section includes all entries available to modify user-      specific settings.   These are the only two classes that are valid within the System Policy   Editor. The System Policy Editor checks the syntax of each .adm file   when the files are loaded, and displays a message if any errors are   found.3. Choose the CLASS in which you want your custom entries to appear.4. Create categories by using the keyword CATEGORY followed by a space and   !!variable. The System Policy Editor requires that anything preceded by   !! must have a string defined in the [strings] section of the .adm file.   This allows the editor to use variables to define long strings of text   that will appear in the user interface a single time, even if these   strings are used in multiple locations in the .adm file. For example, to   open a category you would use:      CATEGORY !!MyNewCategory   To close the category after filling in the options, you would use:      END CATEGORY      ; MyNewCategory   These can be nested to create sub-categories as follows:      CATEGORY !!FirstCategory      CATEGORY !!SecondCategory      CATEGORY !!ThirdCategory      ...      ...      END CATEGORY ; ThirdCategory      END CATEGORY   ; SecondCategory      END CATEGORY      ; FirstCategory   Be sure to specify the text for the variables you used above. In this   case, in the [strings] section of the .adm file, you would need to   include:      FirstCategory="My First Category"      SecondCategory="My Second Category"      ThirdCategory="My Third Category"5. Within each category, define the registry key that will be modified. To   do this, use the keyword KEYNAME followed by the registry path to the   key that contains the value you want to change. Note that due to the   CLASS you are in, you do not need to specify HKEY_LOCAL_MACHINE or   HKEY_CURRENT_USER. For example, you can use:      KEYNAME System\CurrentControlSet\Services\LanManServer\Parameters6. Identify the policy that specifies which options the user can modify.   Use the keyword POLICY for this, followed by !!variable. For example:      POLICY !!MyFirstPolicy   Be sure to define MyFirstPolicy in the [strings] section of the .adm   file. Complete the policy specifics, and finish with an END POLICY   statement.7. Define the options available within the policy. ?Use the keyword   VALUENAME to identify the registry value that an administrator can   modify. For example:      VALUENAME MyFirstValue   Remember that the VALUENAME needs to be within a PART if the option is   selected within the lower pane of the System Policy Editor (see the   discussion of PART and the code example below).   If not specified otherwise, the value will be written in the following   format when any administratory checks or unchecks the option:      Checked: REG_DWORD with a value of 1      Unchecked: Removes the value completely   Other options can specify what the user selects from and what gets   written to the registry.    - Use the keyword PART to specify options, drop-down list boxes, text      boxes, and text in the lower pane of the System Policy Editor. PART      is similar to CATEGORY, and uses the syntax:         PART !!MyVariable FLAG         ...         END PART      where FLAG is one or more of the following:    - TEXT  -Displays text only, for example:      PART !!MyPolicy TEXT      END PART    - NUMERIC  -Writes the value to the registry with data type REG_DWORD,      for example:         PART !!MyPolicy NUMERIC         VALUENAME ValueToBeChanged         END PART    - DROPDOWNLIST   -Displays a list box of options to choose from, for      example:         PART !!MyPolicy DROPDOWNLIST         VALUENAME ValueToBeChanged         ITEMLIST         NAME "First" VALUE NUMERIC 1         NAME "Second" VALUE NUMERIC 2         NAME "Third" VALUE NUMERIC 3         NAME "Fourth" VALUE NUMERIC 4         END ITEMLIST         END PART    - EDITTEXT -Writes the value to the registry with data type REG_SZ, for      example:         PART !!MyPolicy EDITTEXT         VALUENAME ValueToBeChanged         END PART    - REQUIRED -Generates an error if the user does not enter a value, for      example:         PART !!MyPolicy EDITTEXT REQUIRED         VALUENAME ValueToBeChanged         END PART    - EXPANDABLETEXT-Writes the value to the registry with data type      REG_EXPAND_SZ, for example:         PART !!MyPolicy EDITTEXT EXPANDABLETEXT         VALUENAME ValueToBeChanged         END PART    - MAXLEN   -Specifies the maximum length of text, for example:         PART !!MyPolicy EDITTEXT         VALUENAME ValueToBeChanged         MAXLEN 4         END PART    - DEFAULT  -Specifies the default value for text or numeric data, for      example:         PART !!MyPolicy EDITTEXT         DEFAULT !!MySampleText         VALUENAME ValueToBeChanged         END PART      or         PART !!MyPolicy NUMERIC         DEFAULT 5         VALUENAME ValueToBeChanged         END PART    - MIN and MAX -These specify the lowest and highest valid values      respectively, for example:         PART !!MyPolicy NUMERIC         MIN 100 MAX 999 DEFAULT 55         VALUENAME ValueToBeChanged         END PART    - Use the keywords VALUEOFF and VALUEON to write specific values based      on the state of the option, for example:         POLICY !!MyPolicy         KEYNAME ....         VALUENAME ValueToBeChanged         VALUEON "Turned On" VALUEOFF "Turned Off"         END POLICY      or         POLICY !!MyPolicy         KEYNAME ....         VALUENAME ValueToBeChanged         VALUEON 5 VALUEOFF 10         END POLICY8. Save and test your file.Note that if you modify an .adm file while the System Policy Editorapplication is running, you will need to reload the file. From the Optionsmenu, select Policy Template, and press OK. This reloads the structure, andyour new entries will be available. (You do not need to perform this stepif you modify a file before starting the System Policy Editor; the reloadis done automatically each time the System Policy Editor starts.)CONFIGURING SYSTEM POLICIES BASED ON GEOGRAPHIC LOCATION========================================================You may choose to enforce certain environment settings based upongeographic site location or vicinity. At least two methods are available todo this. - Generate a System Policy that contains settings for specific computers.   In each of the machine-specific settings, configure the Remote Update   path to a specific regional server that will be maintaining the regional   System Policy file. When the user logs on at the Windows NT-based   workstation for the first time, because the default mode is Automatic,   the workstation will check the validating domain controller for a policy   file. The policy file it finds will point the policy update   configuration to another server. Note, however, that this does not work   for the first logon. When the user next logs on, Windows NT checks the   remote path and continues to use that path until the System Policy file   on the remote server directs otherwise. - Manually configure each of the workstations in a given region or site to   use a remote update path, and change the remote update mode from the   default of Automatic to Manual.CLEARING THE DOCUMENTS AVAILABLE LIST=====================================As an alternative to removing the Documents option from the Start menu, youcan set and clear the documents available by clearing the MRUList value inthe registry. Use this registry key:   HKEY_CURRENT_USER\Software\Microsoft\Windows\CurrentVersion   \Explorer\RecentDocs   Value: MRUListNote that you should not delete the value; instead, replace MRUList with ablank string.BUILDING FAULT TOLERANCE FOR CUSTOM SHARED FOLDERS==================================================If you want to create a user environment that includes a Custom SharedPrograms Folder and a Custom Shared Desktop, you need to place the sourcefolders for these shared items on a central server for all users to access.However, this involves some degree of risk if the server is unavailable. Ifthat occurs, the user's Programs menu and desktop would not contain theappropriate folders, shortcuts, and files.To build fault tolerance into this configuration, you can take advantage ofthe distributed file system (Dfs) available for the Windows NT Server 4.0operating system platform. Dfs, which runs as a service, can provide ashare that will refer the client to multiple servers for the same path. Forexample, on a Dfs server, the administrator has defined that usersconnecting to the UNC path \\Dfsserver\Dfsshare\Customfolder, will bereturned a response with three different servers, \\Server1\Customerfolder,\\Server2\Customerfolder, and \\Server3\Customerfolder, all of whichcontain the same data. The client machine, which can be either a Windows NT-based 4.0 machine or a Windows 95-based machine with the Dfs clientsoftware, randomly selects one of these servers and uses that path togenerate the custom shared folders for the user. If one of the servers isunavailable, the client has the other two servers to select from. Note thatthe Dfs host server must be running for this fault tolerant structure towork. (Although Dfs software currently supports a single host server,Microsoft is developing a fault-tolerant version of Dfs for a futurerelease of Windows NT.)				

Article ID: 185589 - Last Review: 10/26/2013 15:28:00 - Revision: 4.0

Microsoft Windows NT Server 4.0 Standard Edition, Microsoft Windows NT Workstation 4.0 Developer Edition, Microsoft Windows 95

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