WD: How to Embed TrueType Fonts in a Document

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Microsoft Word for Windows allows you to embed TrueType fonts in yourWord document so that you can view and edit the fonts (if licensingrights allow), even if you open the document on a computer that does nothave the font installed.

To embed TrueType fonts in a saved document, follow these steps:

  1. On the Tools menu click Options.
  2. Click the Save tab.
  3. Select the Embed TrueType Fonts check box.
Not all fonts are licensed so that they can be embedded. If a font can beembedded, it will increase the file size of your document by approximatelythe size of the TrueType font (.ttf) file.

NOTE: Some fonts treat normal, bold, italic, and bold-italic as separatefont .ttf files. In this case, the file size of your document is largerwhen you use bold and italic formatting than it is if you do not.

If a font does not have a bold, italic, or bold-italic version of the font,then Windows generates bold or italic from the core font. In this case, thefile size does increase when you use bold or italic formatting.
Font embedding licensing rights determine how the font may be embeddedin the document.

   Font Licensed As   Result   -----------------------------------------------------------------   Protected          The font may not be embedded, copied, or                      modified. If you use a protected font in a                      document and if the document is opened on a computer                      that does not have the font installed on it, a                      font substitution occurs. Word substitutes the                      closest font available on the computer for the                      missing protected font.   Print/Preview      The font is embedded and temporarily loaded on                      the target computer. Documents that contain                      print/preview fonts must be opened read-only, and                      no edits are stored in the document. Embedding                      a font of this nature has the least impact on                      file size increase.   Editable           The font behaves just like the print/preview                      fonts, except that you may also apply the font to                      other text in the same document.   Installable        The font is installed on the target computer                      permanently when you open the document. This                      allows you to use the new fonts as if you                      installed the fonts directly into Windows                      yourself. This type of embedded font has the                      greatest impact on file size because the entire                      font or fonts are included with the document. The                      size of the font file can vary greatly. To                      estimate the font file size, do the following:				
NOTE: Because there are several versions of Windows, the following stepsmay be different on your computer. If they are, please consult your productdocumentation to complete these steps.
                      Windows 95:                         1. Click Settings On the Start menu and                            click Control Panel.                         2. Double-click the Fonts icon.                         3. Right-click the desired font and click                            Properties on the shortcut menu.                            The size of the font on disk is listed for                            "Size."                      Windows 3.1x:                         1. In Program Manager, start Control Panel.                         2. Click the Fonts icon.                         3. Select the font in question.                         4. Read the information located in the                            lower half of the dialog box.                         The size of the font on disk is listed.                       You can check the sizes of all of the font files                       you use in your document. The total gives you a                       rough idea of how much larger the file will be                       if you embed TrueType fonts (assuming all of the                       fonts used in your document are installable                       fonts).                       NOTE: The TrueType fonts that ship with Windows                       3.1 or Windows for Workgroups may not follow                       this behavior since there is no need to embed the                       fonts. (They should be available on all Windows                       3.1 or Windows for Workgroups computers.) Examples                       of these fonts are Arial, Courier New, Times New                       Roman, Symbol, and Wingdings.				
"Microsoft Word User's Guide," version 6.0, Chapter 6, "Formatting TextCharacters," "Displaying and Printing Fonts" section, pages 115-117
embedding true type

Article ID: 188324 - Last Review: 12/05/2015 08:50:53 - Revision: 1.1

Microsoft Word 6.0 Standard Edition, Microsoft Word 6.0a, Microsoft Word 6.0c, Microsoft Word 95 Standard Edition, Microsoft Word 95a

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