PRB: ACCESS Cannot Import/Link Table if Index Contains Function

This article was previously published under Q188401
This article has been archived. It is offered "as is" and will no longer be updated.
If a Visual FoxPro table has an index tag that calls a User DefinedFunction or a FoxPro function like DELETED() or RECNO(), the tablecannot be imported or linked from Microsoft Access.

Microsoft Access does not seem to have a problem with string functions likeSUBSTR(), LEFT(), RIGHT(), AT(), STRTRAN(), TRIM(), ALLTRIM(), or STUFF().

NOTE: Under Microsoft Visual Basic version 5.0 and 6.0, using ODBC and connecting to a FoxPro table with an Index tag that calls a function causes an application error to occur.


There are two ways to work around this behavior:
  • Do not use an index tag that calls a function.

  • Create a local view in Visual FoxPro based on the table with the offending index and link to the view instead.

    To accomplish this, use the following steps:

    1. From Visual FoxPro, create a new database container (DBC). This is not really required, but is preferable if you wish to leave your existing DBC unmodified, or if the table to which you want to link is a free table. Open the DBC in the Database Designer.
    2. Create a new Local View. The View Designer will open. When prompted for a table, select the table to which you want to link.
    3. In the View Designer, select the fields you want to link to in the Fields tab.
    4. This step is only required if you want the data to be updateable. Select the Update Criteria tab in the View Designer. Select the key field under the Key column, and select every field that you want to be updateable under the Pencil column in the Field name list. Selectthe Send SQL updates check box. If you leave the Send SQL updates check box is cleared, the changes you make when you are linked to the view will not be saved back to the table.
    5. Save the view. The name you save it under will appear as the tablename in the list when you connect through ODBC.
    6. Close the View Designer and Database Designer.
    7. To connect, make an ODBC Datasource that uses the DBC you created in step 1. The list of tables will include the view you saved in step 5. If you created a view for each table in the customer's DBC (repeat steps 2-5 for each table) then you could link to all of them.
Microsoft is researching this problem and will post new information here inthe Microsoft Knowledge Base as it becomes available.

Steps to Reproduce Behavior

  1. Run FoxPro, create a table and add two records using the following code:

          CREATE TABLE Tbl1 (Fld1 c(4), Fld2 c(4))      INSERT INTO Tbl1 (Fld1,Fld2) VALUES ("one","two")      INSERT INTO Tbl1 (Fld1,Fld2) VALUES ("four","five")						
  2. Create an index that calls a function with the following command:
          INDEX ON DELETED() TAG dltd						

    Create a program, named Myudf.prg, with some code then create thefollowing Index tag:
          INDEX ON myudf() TAG myfunc						
          INDEX ON RECNO() TAG rnum						
  3. Close the table by issuing this command:
          USE Tbl1						
  4. Run Microsoft Access and create or open a database.
  5. From the File menu, choose Get External Data, and then select the Import or Link Tables option.
  6. In the Files of Type box, of the Import or Link dialog box (depending on the option selected in step 5), select ODBC Databases.
  7. In the Select Data Source dialog box, click the Machine Data Source tab.
  8. Double-click the Visual FoxPro Tables option and then click OK.
  9. From the Configure Connection dialog box, select Free Table Directory as the database type, and then select the directory where you saved thetable created in step 1 (Tbl1). Next, click OK.
  10. When the Link Tables or Import dialog box opens (depending on theoption selected in step 5), select the table, Tbl1, and then click OK.At this point, the following error message appears:
    Invalid Field definition <Function Name> in definition of Index or relationship.
    Subsequently, Microsoft Access will not be able to import or create alink to the table.
NOTE: The same behavior occurs if the table is in a database container.

Article ID: 188401 - Last Review: 02/23/2014 01:09:44 - Revision: 2.2

  • Microsoft Visual FoxPro 3.0 Standard Edition
  • Microsoft Visual FoxPro 3.0b Standard Edition
  • Microsoft Visual FoxPro 5.0 Standard Edition
  • Microsoft Visual FoxPro 5.0a
  • Microsoft Data Access Components 2.5
  • kbnosurvey kbarchive kbprb KB188401