This article was previously published under Q194606
This article has been archived. It is offered "as is" and will no longer be updated.
Information from the properties of a Word document (on the File menu, clickProperties) is not encrypted and can be read if a password-protected file isopened using a text editor (for example, Notepad). The contents of the followingfields of the document properties are included in the file data stream and arenot encrypted with the document text:
Title Subject Author Manager Company Category Keywords Comments Hyperlink base Template
Checked by Client Date completed Department Destination Disposition Division Document number Editor Forward to Group Language Mailstop Matter Office Owner Project Publisher Purpose Received from Recorded by Recorded date Reference Source Status Telephone number Typist or any other custom field and value you add to the Custom tab.
Any text, value, or path information that is entered into any of the above listedfields appears when a password-protected file is opened in a text editor. The most severe security issues are the result of Word automatically populatingthree of these fields without user intervention:
The first 125 characters of the first paragraph are automatically included as the title if no information has been manually entered.
The author's name is entered from the User Information tab (on the Tools menu, click Options).
The company name from the installation is automatically entered.
On the File menu, point to Properties and click the Summary tab. Clear anyfields that would cause security concerns for the document. Repeat these steps for the Custom tab.
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.