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Microsoft Outlook 2000 supports vCard and vCalendar, a powerful new approach to electronic, Personal Data Interchange (PDI). PDI occurs every time individuals communicate, in either a business or personal context. These interchanges frequently include the exchange of information, such as business cards, telephone numbers, addresses, dates and times of appointments, and such. The vCard and vCalendar features facilitate PDI electronically.
This article discusses the implementation of vCalendar in Outlook. For information on vCard, please see the "References" section of this article.
This article discusses:
vCalendar files are used to exchange information about appointments and schedules with others who are not in your workgroup or organization. You can also use them to schedule appointments with those who use scheduling software incompatible with yours.
How To Create a vCalendar FileTo create a vCalendar file, follow these steps:
How To Distribute a vCalendar FileYou can distribute a vCard file like other computer files. To send it as an e-mail attachment, follow these steps:
How To Automatically Process a vCalendar FileWith Outlook, you can automatically convert a vCalendar file received from an external source into an Outlook appointment entry. If the vCalendar file arrives as an e-mail attachment, you can double-click the vCalendar, then click Save And Close to add the appointment to your default Calendar folder.
If you receive the vCalendar in the form of a file, perhaps on a disk, you can import it into your default Calendar folder by using the Outlook Import and Export Wizard. To do this:
How To Manually Process a vCalendar File as a Text FileA vCalendar record is just a text file. If you do not have an automated facility to process vCalendar records, you can open them with a text editor and use the information. The content of a vCalendar file varies with the information inserted by the file creator, but a typical file created from an Outlook appointment looks like the following example in a text editor:
NOTE: The DTSTART and DTEND entries are a combination of the date and time in the format, YYYYMMDDThhmmssZ, where YYYY=year, MM=month, DD=day of the month, T=start time character, hh=hour, mm=minutes, ss=seconds, Z=end character. This string expresses the time as Greenwich Mean Time (GMT), on a 24-hour clock so must be adjusted to your time zone.
BEGIN:VCALENDAR PRODID:-//Microsoft Corporation//Outlook MIMEDIR//EN VERSION:1.0 BEGIN:VEVENT DTSTART:19980114T210000Z DTEND:19980114T230000Z LOCATION:My office CATEGORIES:Business DESCRIPTION;ENCODING=QUOTED-PRINTABLE:This is a note associated with the meeting=0D=0A SUMMARY:Meeting to discuss salaries PRIORITY:3 END:VEVENT END:VCALENDAR
For example, if you are in the Central Time zone, your time is 6 hours behind GMT. So, you would subtract 6 hours from the start and end times to derive the correct time range for the appointment. In the previous appointment example, the start time would be 210000-060000 or 150000 on the 24-hour clock. If you converted the time to A.M or P.M, the start time is 150000-120000 or 3:00 P.M.
For additional information on vCard, click the article number below to view the article in the Microsoft Knowledge Base:
(https://support.microsoft.com/kb/197026/EN-US/ )OL2000: How to Use vCard in Outlook