This article describes how to import a Works database file
into a Microsoft Access 2000 database. This is a two-step process. First you
must save the Works database file in a format compatible with Microsoft Access.
Then you can import the Works database into Microsoft Access.
Saving the Works Database File
Save the Works database file in a format compatible with
Microsoft Access. To do so, follow these steps:
- Open the database in Works.
- Make sure the field widths in Form view are large enough to
display all the information in the field.
- Check the format of each field that contains text to ensure
that it is General or Text formatting. If the format of a Text field is set to
a numeric format, such as Currency or Date, the field will be blank when you
open the database in Access.
- When you save in dBASE format (as you will do in step 8),
field names will be truncated at 10 characters, so ensure the first 10
characters of each field name are unique. For example, two fields named
"Address 1" and "Address 2" would be OK, but "Address Line 1" and "Address Line
2" would not be.
NOTE: If the first 10 characters in two or more fields are the same,
these field names will be imported into Access with a default field name, such
as Field_1, Field_2, and so on.
- On the File menu, click Save As.
- Select a folder to which to save the database. To make the
database easy to locate, select the Access folder.
- Enter a new name, without an extension, in the File Name
field.NOTE: When you import a dBASE file that does not follow the MS-DOS 8.3
file name convention (that is, an 8-character name followed by a period (.) and
a 3-character extension), you may encounter problems when you try to import the
dBASE file into Microsoft Access. Therefore, be sure to create a new file name
that does not use more than 8 characters.
For more information, see:
Could Not Find Object... Error When Importing dBASE, FoxPro, or Paradox File
- In the Save File As Type list, select dBASE III or dBASE
IV, and click Save.
NOTE: If you receive the error message, "Some Field Text Was
Truncated," return to step 2 and increase the field width.
- Quit Works.
: If Works does not add the .dbf extension, resave the file with
Importing the Works Database into Access
To import the database into Access, follow these steps:
- Start Microsoft Access.
- In the Microsoft Access dialog box, under "Create a new
database using," click to select Blank Access Database, and then click OK.
- Name the database, and then click Create.
- In the Database window, under Objects, click Tables, and
then click New.
- In the New Table dialog box, select Import Table from the
list, and then click OK.
- In the Import dialog box, click the arrow in the Look In
box, and select the folder that contains the dBASE file that you created in
Microsoft Works. Click the arrow in the Files Of Type box, and select either
dBASE III or dBASE IV, depending on the format you chose in step 8 of the
"Saving the Works Database File" section earlier in this article.
- Click the database that you want to use, and then click
You should receive a message that the file has been
successfully imported. Click OK. Then close the Import dialog box.
The Works file has been imported into Access. If you want to view the imported
data, select the new table in the Database Window, and click Open. If you want
to discard the Works file used to transfer your data into Microsoft Access,
delete the file.
For information about importing Works Spreadsheets
into Microsoft Access, please see the following article in the Microsoft
HOW TO: Import Spreadsheets from MS Works for Windows in Access
Article ID: 197894 - Last Review: November 16, 2004 - Revision: 5.0
- Microsoft Access 2000 Standard Edition
- Microsoft Works 2.0 Standard Edition
- Microsoft Works 2.0a
- Microsoft Works 3.0 Standard Edition
- Microsoft Works 3.0a
- Microsoft Works 3.0b
- Microsoft Works 4.5 Standard Edition
- Microsoft Works 4.5a
- Microsoft Works 4.0 Standard Edition
- Microsoft Works 4.0a
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