This article was previously published under Q210556
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Moderate: Requires basic macro, coding, and interoperability skills.
This article applies only to a Microsoft Access database (.mdb).
This article shows you how to sort titles in text fields withoutincluding the leading articles "the," "a," or "an."
For example, take the following list of book titles:
Aztec Indians The Ant People Beast Man The Baseball Club An Attempt At Fun Apple Valley
If you were to sort this list by using the custom function described in this article in a query, you would receive the following list:
The Ant People Apple Valley An Attempt At Fun Aztec Indians The Baseball Club Beast Man
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. To have book titles returned without the leading article, create thefollowing function:
Option ExplicitFunction GetTitle(Titles) As String Dim sp As Integer sp = InStr(1, Titles, Chr$(32)) If sp > 0 Then Select Case Left(Titles, sp - 1) Case "An", "A", "The" ' add any other articles here! GetTitle = Mid(Titles, sp + 1) Case Else GetTitle = Titles End Select Else GetTitle = Titles End IfEnd Function
To sort a table on the Titles field, create a query with the followingtwo columns in the query grid:
The first column is a calculated field that extracts the text of the Titles field, but omits the leading article. The results of this calculation are sorted in ascending order. The first Show check box is cleared so that the query result shows the full title, including the leading articles.
For additional information about parsing strings, please see the followingarticle in the Microsoft Knowledge Base:
209045 ACC2000: Sample Expressions to Extract Portion of Text String