XL2000: Text Is Cut Off When You Print or View a Worksheet

This article was previously published under Q211674
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Symptoms
When you print a worksheet or view a worksheet in Print Preview or Page Break Preview, the text and borders of cells at the edge of the page may be truncated or may be printed on another page.
Cause
This problem may occur when you apply a combination of rotated text,borders, and the Shrink to fit formats to a cell.

NOTE: The "More Information" section in this article contains an example that demonstrates this problem.
Workaround
To work around this behavior or lessen the severity of this behavior, useany of the following methods.

Method 1

In the worksheet, select the range of cells that you want to print,including cells that surround the cells that contain rotated text. Point to Print Area on the File menu and click Set Print Area.

Method 2

Clear the Shrink to fit check box for the cells that contain rotated text. To do this, follow these steps:
  1. Select the cells with rotated text.
  2. On the Format menu, click Cells, and then click the Alignment tab.
  3. Click to clear the Shrink to fit check box, and then click OK.

Method 3

Remove the border from the cells that contain rotated text. To do this,follow these steps:
  1. Select the cells with rotated text.
  2. On the Format menu, click Cells, and then click the Border tab.
  3. Under Line and Style, click None, and then click OK.
When you print the worksheet or view it in Print Preview or Page Break Preview, the cells with rotated text appear correctly.

NOTE: It may be necessary to use two or more of these methods to correct the problem.

If the rotated text still does not appear correctly, try deleting pagebreaks, inserting or removing columns, or manually adjusting the widths ofcolumns in the worksheet.
Status
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article.
More information
This problem occurs because of the way Microsoft Excel calculates theposition of page breaks when a column contains cells with rotated text andborders. Normally, when you rotate text in a cell in Microsoft Excel,the cell remains rectangular in shape. However, if you apply a border tothe cell, the cell becomes a parallelogram. If the parallelogram crosses apage break, Microsoft Excel may truncate some parts of the cell or maydisplay the parts on another page.

Example

To see an example of the problem, follow these steps:
  1. In Microsoft Excel, create a new workbook.
  2. In cell B2 of Sheet1, enter the following text:
    This is a test.
  3. Select cell B2. On the Format menu, click Cells.
  4. Click the Alignment tab. In the Degrees box, type 30. Click to select the Shrink to fit check box.
  5. Click the Border tab. Click Outline and click OK.
  6. On the View menu, click Page Break Preview.
  7. Click 200% in the Zoom box on the Standard toolbar.

    NOTE: The last part of the text in cell B2 is cut off by the page break to the right of column B.
  8. On the File menu, click Print Preview.

    NOTE: Parts of the cell are also truncated in print preview.
  9. Exit Print Preview by clicking Close.
  10. Select cell B2. On the Format menu, click Cells. Click the Alignment tab. Click to clear the Shrink to fit check box. Click OK.

    NOTE: The text is no longer truncated. However, the border around cell B2 is truncated.
  11. Select cells A1:D2. On the File menu, point to Print Area, and then click Set Print Area.
The text and borders of cell B2 are no longer truncated because the printarea completely encompasses the cell with the rotated text.
angle angled cutoff XL2000
Properties

Article ID: 211674 - Last Review: 10/26/2013 17:41:00 - Revision: 5.0

  • Microsoft Excel 2000 Standard Edition
  • kbnosurvey kbarchive kbbug kbpending kbprint KB211674
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