List of the keyboard shortcuts for Word 2000

This article was previously published under Q211982
This article has been archived. It is offered "as is" and will no longer be updated.
For a Microsoft Word 97 version of this article, see 157935.
SUMMARY
The following is a list of keyboard shortcuts available in Word. This list is a compilation of the individual keyboard shortcut lists available in Word 2000 Help.

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using a different language keyboard layout from the version of Word you are using, you may have to make adjustments when using shortcut keys.
MORE INFORMATION

Function Key Shortcuts

                                      CTRL+               ALT+      CTRL+                 SHIFT+     CTRL+     SHIFT+     ALT+     SHIFT+    ALT+ KEY  Key Only   Key        Key       Key        Key      Key       Key-------------------------------------------------------------------------- F1   Get Help   Context                         Go to    Go to     Display      or the     Sensitive                       next     previous  MS      Office     Help or                         field    field     System      Assistant  Reveal                                             Inform-                 Formatting                                         ation-------------------------------------------------------------------------- F2   Move       Copy text  Print                         Save      Open      text or               Preview                       command   command      graphics              command                       (File     (File                            (File                         menu)     menu)                             menu)-------------------------------------------------------------------------- F3   Insert an  Change     Cut to    Insert     Create      AutoText   the        the       the        an      entry      case of    Spike     contents   Auto                 letters              of the     Text                                      Spike      entry-------------------------------------------------------------------------- F4   Repeat     Repeat a   Close                Quit     Quit      the        Find or    the                  Word     Word      last       Go To      Window      action     action-------------------------------------------------------------------------- F5   Go To      Move to a  Restore   Edit a     Restore      command    previous   the       bookmark   the      (Edit      revision   document             program      menu)                 window               window                            size                 size-------------------------------------------------------------------------- F6   Go to      Go to the  Go to     Go to      next       previous   the       the      pane or    pane or    next      previous      frame      frame      window    window-------------------------------------------------------------------------- F7   Spelling   Thesaurus  Move      Update     Find the      command    command    command   linked     next mis-      (Tools     (Tools     (Control  inform-    spelling      menu)      menu)      menu)     ation in   (Automatic                                      a Word     spelling                                      source     check                                      document   turned on)-------------------------------------------------------------------------- F8   Extend a   Shrink a   Size      Extend a   Run a      selection  selection  command   selection  macro                            (document (or                            control   block)                            menu)-------------------------------------------------------------------------- F9   Update     Switch     Insert    Unlink a   Switch   Run      selected   between    an        field      between  GOTOBUTTON      fields     a field    empty                all      or                 code and   field                field    MACROBUTTON                 its result                      codes    from the                                                 and      field that                                                 their    displays                                                 results  the field                                                          results-------------------------------------------------------------------------- F10  Activate   Display a  Maximize  Activate   Maximize      the menu   shortcut   the       the        the      bar        menu       document  ruler      program                            window               window-------------------------------------------------------------------------- F11  Go to      Go to      Lock a    Unlock a   Display  Display      the next   the        field     field      Visual   Visual      field      previous                        Basic    Studio                 field                           code     code-------------------------------------------------------------------------- F12  Save As    Save       Open      Print      command    command    command   command      (File      (File      (File     (File      menu)      menu)      menu)     menu)--------------------------------------------------------------------------				

Keys for Working with Documents

 Create a new document                            CTRL+N Open a document                                  CTRL+O Close a document                                 CTRL+W Split a document                                 ALT+CTRL+S Save a document                                  CTRL+S Quit Word                                        ALT+F4 Find text, formatting, and special items         CTRL+F Repeat find                                      ALT+CTRL+Y Replace text, specific formatting,    and special items                             CTRL+H Go to a page, bookmark, footnote, table,    comment, graphic, or other location           CTRL+G Go back to a page, bookmark, footnote, table,    comment, graphic, or other location           ALT+CTRL+Z Browse a document                                ALT+CTRL+HOME Cancel an action                                 ESC Undo an action                                   CTRL+Z Redo or repeat an action                         CTRL+Y Switch to page layout view                       ALT+CTRL+P Switch to outline view                           ALT+CTRL+O Switch to normal view                            ALT+CTRL+N Move between a master document    and its subdocuments                          CTRL+\ 				

Keys for Formatting Characters and Paragraphs

Format Characters:
 Change the font                                  CTRL+SHIFT+F Change the font size                             CTRL+SHIFT+P Increase the font size                           CTRL+SHIFT+> Decrease the font size                           CTRL+SHIFT+< Increase the font size by 1 point                CTRL+] Decrease the font size by 1 point                CTRL+[ Change the formatting of characters    (Font command, Format menu)                   CTRL+D Change the case of letters                       SHIFT+F3 Format letters as all capitals                   CTRL+SHIFT+A Apply bold formatting                            CTRL+B Apply an underline                               CTRL+U Underline words but not spaces                   CTRL+SHIFT+W Double-underline text                            CTRL+SHIFT+D Apply hidden text formatting                     CTRL+SHIFT+H Apply italic formatting                          CTRL+I Format letters as small capitals                 CTRL+SHIFT+K Apply subscript formatting    (automatic spacing)                           CTRL+EQUAL SIGN Apply superscript formatting    (automatic spacing)                           CTRL+SHIFT+PLUS SIGN Remove manual character formatting               CTRL+SPACEBAR Change the selection to Symbol font              CTRL+SHIFT+Q Display non-printing characters                  CTRL+SHIFT+* (asterisk) Review text formatting                           SHIFT+F1 (then click the                                                  text whose formatting you                                                  want to review) Copy formats                                     CTRL+SHIFT+C Paste formats                                    CTRL+SHIFT+V				
Format Paragraphs:
 Single-space lines                               CTRL+1 Double-space lines                               CTRL+2 Set 1.5-line spacing                             CTRL+5 Add one-line spacing preceding a paragraph       CTRL+0 (zero) Remove one-line spacing preceding a paragraph    CTRL+0 (zero) Center a paragraph                               CTRL+E Justify a paragraph                              CTRL+J Left-align a paragraph                           CTRL+L Right-align a paragraph                          CTRL+R Indent a paragraph from the left                 CTRL+M Remove a paragraph indent from the left          CTRL+SHIFT+M Create a hanging indent                          CTRL+T Reduce a hanging indent                          CTRL+SHIFT+T Remove paragraph formatting                      CTRL+Q Apply a style                                    CTRL+SHIFT+S Start AutoFormat                                 ALT+CTRL+K Apply the Normal style                           CTRL+SHIFT+N Apply the Heading 1 style                        ALT+CTRL+1 Apply the Heading 2 style                        ALT+CTRL+2 Apply the Heading 3 style                        ALT+CTRL+3 Apply the List style                             CTRL+SHIFT+L				

Keys for Editing and Moving Text and Graphics

Delete Text and Graphics:
  Delete one character to the left                 BACKSPACE Delete one word to the left                      CTRL+BACKSPACE Delete one character to the right                DELETE Delete one word to the right                     CTRL+DELETE Cut selected text to the Clipboard               CTRL+X Undo the last action                             CTRL+Z Cut to the Spike                                 CTRL+F3				
Copy and Move Text and Graphics:
 Copy text or graphics                            CTRL+C Display the Clipboard                            CTRL+C, CTRL+C Move text or graphics                            F2 (then move the                                                  insertion point and                                                  press ENTER) Create AutoText                                  ALT+F3 Paste the Clipboard contents                     CTRL+V Paste the Spike contents                         CTRL+SHIFT+F3 Copy the header or footer used in the   previous section of the document               ALT+SHIFT+R				
Insert Special Characters:
 A field                                          CTRL+F9 An AutoText entry                                ENTER (after typing the                                                  first few characters of                                                  the AutoText entry name                                                  and when the ScreenTip                                                  appears) A line break                                     SHIFT+ENTER A page break                                     CTRL+ENTER A column break                                   CTRL+SHIFT+ENTER An optional hyphen                               CTRL+HYPHEN A non-breaking hyphen                            CTRL+SHIFT+HYPHEN A non-breaking space                             CTRL+SHIFT+SPACEBAR The copyright symbol                             ALT+CTRL+C The registered trademark symbol                  ALT+CTRL+R The trademark symbol                             ALT+CTRL+T An ellipsis                                      ALT+CTRL+PERIOD The euro symbol                                  ALT+CTRL+E				
Select Text and Graphics:

NOTE: Select text by holding down SHIFT and pressing the key that moves the insertion point.
 One character to the right                       SHIFT+RIGHT ARROW One character to the left                        SHIFT+LEFT ARROW To the end of a word                             CTRL+SHIFT+RIGHT ARROW To the beginning of a word                       CTRL+SHIFT+LEFT ARROW To the end of a line                             SHIFT+END To the beginning of a line                       SHIFT+HOME One line down                                    SHIFT+DOWN ARROW One line up                                      SHIFT+UP ARROW To the end of a paragraph                        CTRL+SHIFT+DOWN ARROW To the beginning of a paragraph                  CTRL+SHIFT+UP ARROW One screen down                                  SHIFT+PAGE DOWN One screen up                                    SHIFT+PAGE UP To the end of a window                           ALT+CTRL+PAGE DOWN To the beginning of a document                   CTRL+SHIFT+HOME To include the entire document                   CTRL+A To a vertical block of text                      CTRL+SHIFT+F8, and then                                                  use the arrow keys; press                                                  ESC to cancel selection                                                  mode To a specific location in a document             F8+arrow keys; press ESC                                                  to cancel selection mode				
TIP: If you know the key combination to move the insertion point, you can select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word.

Select Text and Graphics in a Table:
 Select the next cell's contents                  TAB Select the preceding cell's contents             SHIFT+TAB Extend a selection to adjacent cells             Hold down SHIFT and press                                                  an arrow key repeatedly Select a column                                  Click in the column's top                                                  or bottom cell. Hold down                                                  SHIFT and press the UP                                                  ARROW or DOWN ARROW key                                                  repeatedly Extend a selection (or block)                    CTRL+SHIFT+F8, and then                                                  use the arrow keys; press                                                  ESC to cancel selection                                                  mode Reduce the selection size                        SHIFT+F8 Select an entire table                           ALT+5 on the numeric                                                  keypad (with NUM LOCK                                                  off)				
Extend a Selection:
 Turn extend mode on                              F8 Select the nearest character                     F8, and then press LEFT                                                  ARROW or RIGHT ARROW Increase the size of a selection                 F8 (press once to select                                                  a word, twice to select a                                                  sentence, and so forth) Reduce the size of a selection                   SHIFT+F8 Turn extend mode off                             ESC				
Move the Insertion Point:
 One character to the left                        LEFT ARROW One character to the right                       RIGHT ARROW One word to the left                             CTRL+LEFT ARROW One word to the right                            CTRL+RIGHT ARROW One paragraph up                                 CTRL+UP ARROW One paragraph down                               CTRL+DOWN ARROW One cell to the left (in a table)                SHIFT+TAB One cell to the right (in a table)               TAB Up one line                                      UP ARROW Down one line                                    DOWN ARROW To the end of a line                             END To the beginning of a line                       HOME To the top of the window                         ALT+CTRL+PAGE UP To the end of the window                         ALT+CTRL+PAGE DOWN Up one screen (scrolling)                        PAGE UP Down one screen (scrolling)                      PAGE DOWN To the top of the next page                      CTRL+PAGE DOWN To the top of the previous page                  CTRL+PAGE UP To the end of a document                         CTRL+END To the beginning of a document                   CTRL+HOME To a previous revision                           SHIFT+F5 To the location of the insertion point when    the document was last closed                  SHIFT+F5				
Move Around in a Table:
 Next cell in a row                               TAB Previous cell in a row                           SHIFT+TAB First cell in a row                              ALT+HOME Last cell in a row                               ALT+END First cell in a column                           ALT+PAGE UP Last cell in a column                            ALT+PAGE DOWN Previous row                                     UP ARROW Next row                                         DOWN ARROW				
Insert Paragraphs and Tab Characters in a Table:
 New paragraphs in a cell                         ENTER Tab characters in a cell                         CTRL+TAB				

Keys for Reviewing Documents

 Insert a comment                                 ALT+CTRL+M Turn revision marks on or off                    CTRL+SHIFT+E Go to the beginning of a comment                 CTRL+HOME Go to the end of a comment                       CTRL+END				

Keys for Performing a Mail Merge

 Preview a mail merge                             ALT+SHIFT+K Merge a document                                 ALT+SHIFT+N Print the merged document                        ALT+SHIFT+M Edit a mail-merge data document                  ALT+SHIFT+E Insert a merge field                             ALT+SHIFT+F				

Keys for Printing and Previewing Documents

 Print a document                                 CTRL+P Switch to Print Preview                          ALT+CTRL+I Move around the preview page when zoomed in      Arrow keys Move by one preview page when zoomed out         PAGE UP or PAGE DOWN Move to the first preview page when zoomed out   CTRL+HOME Move to the last preview page when zoomed out    CTRL+END				

Keys for Working with Fields

 A DATE field                                     ALT+SHIFT+D A LISTNUM field                                  ALT+CTRL+L A PAGE field                                     ALT+SHIFT+P A TIME field                                     ALT+SHIFT+T An empty field                                   CTRL+F9 Update linked information in a Word    source document                               CTRL+SHIFT+F7 Update selected fields                           F9 Unlink a field                                   CTRL+SHIFT+F9				

Keys for Working with a Document Outline

 Promote a paragraph                              ALT+SHIFT+LEFT ARROW Demote a paragraph                               ALT+SHIFT+RIGHT ARROW Demote to body text                              CTRL+SHIFT+N Move selected paragraphs up                      ALT+SHIFT+UP ARROW Move selected paragraphs down                    ALT+SHIFT+DOWN ARROW Expand text under a heading                      ALT+SHIFT+PLUS SIGN Collapse text under a heading                    ALT+SHIFT+MINUS SIGN Expand or collapse all text or headings          ALT+SHIFT+A or the                                                  asterisk (*) key on the                                                  numeric keypad Hide or display character formatting             The slash (/) key on the                                                  numeric keypad Show the first line of body text    or all body text                              ALT+SHIFT+L Show all headings with the Heading 1 style       ALT+SHIFT+1 Show all headings up to Heading n                ALT+SHIFT+n				

Keys for Menus

 Show the shortcut menu                           SHIFT+F10 Make the menu bar active                         F10 Show the program icon menu    (on the program title bar)                    ALT+SPACEBAR Select the next or previous command    on the menu or submenu                        DOWN ARROW or UP ARROW                                                  (with the menu or submenu                                                  displayed) Select the menu to the left or right; or,    with a submenu visible, switch between    the main menu and the submenu                 LEFT ARROW or RIGHT ARROW Select the first or last command on the menu    or submenu                                    HOME or END Close the visible menu    and submenu at the same time                  ALT Close the visible menu; or, with a    submenu visible, close the submenu only       ESC				
TIP: You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.

NOTE: The following shortcuts are not in Help.
 Remove items from menu (MRU, commands, etc.)      CTRL+ALT+Hyphen (-)    Pointer turns to minus sign when keys are    pressed, then open menu and click item to    be removed.Shortcut method for customizing keyboard    settings (Macintosh)                           CTRL+ALT+NUM PLUS                                                   Plus (+) key on the                                                   numeric keypad.   				

Keys for Toolbars

 Make the menu bar active                         F10 Select the next or previous toolbar              CTRL+TAB or                                                  CTRL+SHIFT+TAB Select the next or previous button    or menu on the toolbar                        TAB or SHIFT+TAB (when a                                                  toolbar is active) Open the menu                                    ENTER (when a menu on a                                                  toolbar is selected) Perform the action assigned to a button          ENTER (when a button is                                                  selected) Enter text in a text box                         ENTER (when the text box                                                  is selected)				

Keys for Windows and Dialog Boxes

 Switch to the next program                       ALT+TAB Switch to the previous program                   ALT+SHIFT+TAB Show the Windows Start menu                      CTRL+ESC Close the active document window                 CTRL+W Restore the active document window               CTRL+F5 Switch to the next document window               CTRL+F6 Switch to the previous document window           CTRL+SHIFT+F6 Carry out the Move command    (document icon menu, menu bar)                CTRL+F7 Carry out the Size command    (document icon menu, menu bar)                CTRL+F8 Maximize the document window                     CTRL+F10 Select a folder in the Open    or Save As dialog box (File menu)             ALT+0 to select the                                                  folder list; arrow keys                                                  to select a folder Choose a toolbar button in the Open    or Save As dialog box (File menu)             ALT+number (1 is the                                                  left most button, 2 is                                                  the next, and so on) Update the files visible in the Open    or Save As dialog box (File menu)             F5 Switch to the next tab in a dialog box           CTRL+TAB or CTRL+PAGE                                                  DOWN Switch to the previous tab in a dialog box       CTRL+SHIFT+TAB or                                                  CTRL+PAGE UP Move to the next option or option group          TAB Move to the previous option or option group      SHIFT+TAB Move between options in the selected drop-down    list box or between some options    in a group of options                         Arrow keys Perform the action assigned to the selected    button; select or clear the check box         SPACEBAR Move to the option by the first letter in the    option name in a drop-down list box           Letter key for the first                                                  letter in the option name                                                  you want (when a drop-                                                  down list box is                                                  selected) Select the option or select or clear the    check box by the letter underlined    in the option name                            ALT+letter key Open a drop-down list box                        ALT+DOWN ARROW (when a                                                  drop-down list box is                                                  selected) Close a drop-down list box                       ESC (when a drop-down                                                  list box is selected) Perform the action assigned to the default    button in the dialog box                      ENTER Cancel the command and close the dialog box      ESC Move to the beginning of the entry               HOME Move to the end of the entry                     END Move one character to the left or right          LEFT ARROW or                                                  RIGHT ARROW Move one word to the left or right               CTRL+LEFT ARROW or                                                  CTRL+RIGHT ARROW Select from the insertion point to the    beginning of the entry                        SHIFT+HOME Select from the insertion point to the end    of the entry                                  SHIFT+END Select or deselect one character to the left     SHIFT+LEFT ARROW Select or deselect one character to the right    SHIFT+RIGHT ARROW Select or deselect one word to the left          CTRL+SHIFT+LEFT ARROW Select or deselect one word to the right         CTRL+SHIFT+RIGHT ARROW				

Keys for Working with Web Pages

 Insert a hyperlink                               CTRL+K Go back one page                                 ALT+LEFT ARROW Go forward one page                              ALT+RIGHT ARROW Refresh                                          F9				

Keys for Working with Cross-References, Footnotes, and Endnotes

 Mark a table of contents entry                   ALT+SHIFT+O Mark a table of authorities entry                ALT+SHIFT+I Mark an index entry                              ALT+SHIFT+X Insert a footnote                                ALT+CTRL+F Insert an endnote                                ALT+CTRL+D				

Keys for Using the Office Assistant

 Make the Office Assistant balloon active         ALT+F6 Select a Help topic from the topics the    Office Assistant displays                     ALT+number (1 is the                                                  first topic, 2 is the                                                  second, and so on)  See more Help topics                             ALT+DOWN ARROW See previous Help topics                         ALT+UP ARROW Close an Office Assistant message                ESC Get Help from the Office Assistant               F1 Display the next tip                             ALT+N Display the previous tip                         ALT+B Close tips                                       ESC Show or hide the Office Assistant in a wizard    TAB to select the Office                                                  Assistant button;                                                  SPACEBAR to show the                                                  Assistant or turn off                                                  Help with the wizard				


For more information about keyboard shortcuts, click Microsoft Word Help on the Help menu, type keyboard shortcuts in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.
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Article ID: 211982 - Last Review: 12/05/2015 11:50:14 - Revision: 1.2

Microsoft Word 2000 Standard Edition

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