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PPT2000: Keyboard Shortcuts in PowerPoint

This article was previously published under Q212506
This article has been archived. It is offered "as is" and will no longer be updated.
The following is a list of keyboard shortcuts available in PowerPoint.This list is compiled from the individual keyboard shortcut lists inPowerPoint Help.

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using a different language keyboard layout from the version of PowerPoint you are using, you may have to make adjustments when using shortcut keys.
More information

Keys to Delete and Copy Text and Objects

To                                    Press-----------------------------------   ---------------------Delete one character to the left      BACKSPACEDelete one word to the left           CTRL+BACKSPACEDelete one character to the right     DELETEDelete one word to the right          CTRL+DELETECut selected object                   CTRL+XCopy selected object                  CTRL+CPaste cut or copied object            CTRL+VUndo the last action                  CTRL+Z				

Keys to Move Around in Text

To Move                                      Press------------------------------------------   ------------------------One character to the left                    LEFT ARROWOne character to the right                   RIGHT ARROWOne line up                                  UP ARROWOne line down                                DOWN ARROWOne word to the left                         CTRL+LEFT ARROWOne word to the right                        CTRL+RIGHT ARROWTo the end of a line                         ENDTo the beginning of a line                   HOMEUp one paragraph                             CTRL+UP ARROWDown one paragraph                           CTRL+DOWN ARROWTo the end of a text box                     CTRL+ENDTo the beginning of a text box               CTRL+HOMETo the next title or body text placeholder   CTRL+ENTERTo repeat the last Find action               SHIFT+F4				

Keys to Work in an Outline

To                                    Press-----------------------------------   -------------------------------Promote a paragraph                   ALT+SHIFT+LEFT ARROWDemote a paragraph                    ALT+SHIFT+RIGHT ARROWMove selected paragraphs up           ALT+SHIFT+UP ARROWMove selected paragraphs down         ALT+SHIFT+DOWN ARROWShow heading level 1                  ALT+SHIFT+1Expand text below a heading           ALT+SHIFT+PLUSCollapse text below a heading         ALT+SHIFT+MINUSShow all text or headings             ALT+SHIFT+ATurn character formatting on or off   SLASH (/) on the numeric keypad				
TIP: You can use the same keys in Slide view as you do in Outline view to promote and demote paragraphs and to move selected paragraphs up and down.

Keys to Select Text and Objects

To Select                             Press------------------------------        ---------------------------One character to the right            SHIFT+RIGHT ARROWOne character to the left             SHIFT+LEFT ARROWTo the end of a word                  CTRL+SHIFT+RIGHT ARROWTo the beginning of a word            CTRL+SHIFT+LEFT ARROWOne line up                           SHIFT+UP ARROWOne line down                         SHIFT+DOWN ARROWAn object                             TAB or SHIFT+TAB until the                                      object you want is selectedAll objects (Slide view)              CTRL+AAll slides (Slide Sorter view)        CTRL+AAll text (Outline view)               CTRL+A				

Keys to Work in Windows and Dialog Boxes

To (in Windows)                              Press------------------------------------------   ------------------------------Switch to the next program                   ALT+TABSwitch to the previous program               ALT+SHIFT+TABShow the Windows Start menu                  CTRL+ESCClose the active presentation window         CTRL+WRestore the active presentationwindow                                       CTRL+F5Switch to the next presentation window       CTRL+F6Switch to the previous presentation window   CTRL+SHIFT+F6Carry out the Move command(Presentation icon menu, menu bar)           CTRL+F7Carry out the Size command(Presentation icon menu, menu bar)           CTRL+F8Minimize the presentation window             CTRL+F9Maximize the presentation window             CTRL+F10Select a folder in the Open orSave As dialog box (File menu)               ALT+0 to select the folder                                             list; then the arrow keys                                             to select a folderSelect a toolbar button in the Openor Save As dialog box (File menu)            ALT+number (1 for the leftmost                                             button, 2 for the next, and so                                             on)Update the files visible in the Openor Save As dialog box (File menu)            F5To (in Dialog Boxes)                         Press-------------------------------------------  ------------------------------Switch to the next tab in a dialog box       CTRL+TAB or CTRL+PAGE DOWNSwitch to the previous tab in a dialog box   CTRL+SHIFT+TAB or CTRL+PAGE UPMove to the next option or option group      The TAB keyMove to the previous option or option group  SHIFT+TABMove between options in a selecteddrop-down list box or between someoptions in a group of options                The arrow keysPerform the action assigned to the selectedbutton; select or clear the check box        The SPACEBARMove to an option in a selecteddrop-down list box                           The first letter of                                             the option nameSelect an option, or select or cleara check box                                  ALT+the letter underlined                                             in the option nameOpen a selected drop-down list box           ALT+DOWN ARROWClose a selected drop-down list box          ESCPerform the action assigned to adefault button in a dialog box               ENTERCancel a command and close a dialog box      ESC				

In a Text Box

To                                              Press---------------------------------------------   ----------------------Move to the beginning of the entry              HOMEMove to the end of the entry                    ENDMove one character to the left or right         The LEFT ARROW or                                                RIGHT ARROW keyMove one word to the left or right              CTRL+LEFT ARROW or                                                CTRL+RIGHT ARROWSelect from the insertion point tothe beginning of the entry                      SHIFT+HOMESelect from the insertion point tothe end of the entry                            SHIFT+ENDSelect or deselect one character to the left    SHIFT+LEFT ARROWSelect or deselect one character to the right   SHIFT+RIGHT ARROWSelect or deselect one word to the left         CTRL+SHIFT+LEFT ARROWSelect or deselect one word to the right        CTRL+SHIFT+RIGHT ARROW				

Keys to Work with Menus

You can choose any menu command by using the keyboard. Just press ALTfollowed by the letter underlined in the menu name, and then press theletter underlined in the command name. For example to switch toblack-and-white view, press ALT+V, and then press B.
To                                              Press---------------------------------------------   -------------------------<BR/><BR/>Display a shortcut menu that shows a list ofcommands relevant to the selected object        SHIFT+F10Display the program Control menu                ALT+SPACEBARSelect the next or previous menu command        DOWN ARROW or UP ARROWSelect the menu to the left or right            LEFT ARROW or RIGHT ARROWSwitch between a submenu and its main menu      LEFT ARROW or RIGHT ARROW				

Keys to Work with Toolbars

To                                       Press--------------------------------------   -------------------------<BR/><BR/>Make the menu bar active                 F10Select the next or previous toolbar      CTRL+TAB or CTRL+SHIFT+TABSelect the next or previous buttonor menu on the active toolbar            TAB or SHIFT+TABOpen the selected menu                   ENTERPerform the action assigned to theselected button                          ENTEREnter text in the selected text box      ENTERSelect an option in a drop-down listbox or in a drop-down menu on a button   Arrow keys to move through the                                         options, then ENTER to select                                         the option				

Slide Show Controls

You can use the following shortcuts while running your Slide Show.
To                                            Press-------------------------------------------   --------------------------Advance to the next slide                     N, ENTER, or the SPACEBARReturn to the previous slide                  P or BACKSPACEGo to slide <number>                          <number>+ENTERDisplay a black screen, or returnto the slide show from a black screen         BDisplay a white screen, or returnto the slide show from a white screen         WStop or restart an automatic Slide Show       SEnd a slide show                              ESCErase on-screen annotations                   EGo to next hidden slide                       HSet new timings while rehearsing              TUse original timings while rehearsing         OUse mouse-click to advance while rehearsing   MReturn to the first slide                     Both mouse buttons<WWBLOCKQUOTE>                                              for 2 seconds</WWBLOCKQUOTE>Change the pointer to a pen                   CTRL+PChange the pen to a pointer                   CTRL+AHide the pointer and button temporarily       CTRL+HHide the pointer and button always            CTRL+LDisplay the shortcut menu                     SHIFT+F10 (or right-click)				
TIP: You can press F1 during a slide show to see a list of controls.

Keys to Use the Office Assistant

To perform most of the following, the Assistant must be active.
To                                    Press-----------------------------------   -------------------------------------Make the Assistant balloon active     ALT+F6; repeat until the                                      balloon is activeSelect a Help topic from the topicsthe Assistant displays                ALT+number (ALT+1 is the first topic,                                      ALT+2 is the second, and so on)See more Help topics                  ALT+DOWN ARROWSee previous Help topics              ALT+UP ARROWClose an Assistant message            ESCGet Help from the Assistant           F1Display the next tip                  ALT+NDisplay the previous tip              ALT+BClose a tip                           ESCShow the Assistant in a wizard, orturn off Help with the wizard         TAB to select the Office Assistant                                      button, then SPACEBAR to show the                                      Assistant or turn of Help with the                                      Wizard				
keyboard shortcut keys pp9 9.0 9.00 on-line accelerator
Note This is a "FAST PUBLISH" article created directly from within the Microsoft support organization. The information contained herein is provided as-is in response to emerging issues. As a result of the speed in making it available, the materials may include typographical errors and may be revised at any time without notice. See Terms of Use for other considerations.

Article ID: 212506 - Last Review: 10/24/2013 06:12:00 - Revision: 2.0

Microsoft PowerPoint 2000 Standard Edition

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