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In Microsoft Excel, if you have a macro that prints a range of cells on your worksheet, it may not print all of your data if you insert rows in that range. However, you can create a print macro that automatically adjusts when you insert rows. To do this, use a print area that refers to a defined name on your worksheet instead of using a specific range of cells to print.
This article includes a sample macro that illustrates how to set a print area by using a defined name.
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If you record a macro that selects the range of cells, sets the print area, and then prints the worksheet, the macro code reads as follows:
The problem with this macro is that if you insert one or more rows in this range of cells and then rerun the macro, it prints only the cell range A1:D5. The macro does not print any rows that were moved down because of the rows that you inserted.
To have your macro automatically adjust when you insert or delete rows in the range you want to print, create a defined name for the range, and then use the defined name in your macro. For this example, follow these steps:
For more information about defining a name for a range of cells, click Microsoft Excel Help on the Help menu, type Name cells in a workbook in the Office Assistant or the Answer Wizard, and then click Search to view the topic.