This article was previously published under Q225000
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When you use the Microsoft Outlook 2000 Contact List as a data source for aMicrosoft Word 2000 mail merge, the Outlook Categories field is notavailable for insertion into the document as a merge field.
The converter that is used to convert the Outlook address book into aformat that Word can read for mail merge brings across only 40 of the more than 80 pre-defined Outlook fields.
To use your contacts from a particular Outlook category in a Word mail merge, use one of the following methods:
Method 1: Use Outlook to merge your Contacts list.
This process creates a main document in Word. When you click Insert Merge Field, the Categories field is available.
To use Outlook to merge your Contacts list, follow these steps:
Start Microsoft Outlook.
Under Outlook Shortcuts, click Contacts.
On the Tools menu, click Mail Merge.
Outlook provides a new feature that allows you to do a mail merge with yourContacts list from within Outlook.
For additional information about mail merge and Microsoft Outlook, please see the following articles in the Microsoft Knowledge Base: