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XL2000: How to Send Form Mail That Uses Excel Data

This article was previously published under Q241498
SUMMARY
This article contains a Microsoft Visual Basic for Applications macro for Excel that uses Microsoft Outlook 2000 to generate and send a form e-mail to individuals that are listed in an Excel worksheet.
MORE INFORMATION
Microsoft provides programming examples for illustration only, without warranty either expressed or implied. This includes, but is not limited to, the implied warranties of merchantability or fitness for a particular purpose. This article assumes that you are familiar with the programming language that is being demonstrated and with the tools that are used to create and to debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific requirements. This macro assumes the following:
  • E-mail addresses are in column A.
  • Names are in column B.
  • Cells A1 and B1 contain headers.
To create the macro:
  1. Start Excel. Create a new workbook, and open the Visual Basic editor (press ALT+F11).
  2. On the Insert menu, click Module.
  3. On the Tools menu, click References.
  4. In the Available References list, click to select the Microsoft Outlook 9.0 Object Library check box. Click OK.
  5. Type the following code into the code module:
    '--- Set up the Outlook objects.Dim objOutlook As Outlook.ApplicationDim objOutlookMsg As Outlook.MailItemDim objOutlookRecip As Outlook.RecipientDim objOutlookAttach As Outlook.Attachment'--- Declare our global variables to be used in each subroutine.Dim CustomerAddress As StringDim CustomerMessage As StringSub MailItNow()'--- Declare our variables.Dim X As IntegerDim TempCustomerAddress As String'--- Prevent screen redraws until the macro is finished.Application.ScreenUpdating = False'--- Sort the addresses and names alphabetically, by the e-mail address.'--- This is REQUIRED to prevent any duplicate addresses from'    receiving more than one e-mail. Columns("A:B").SelectSelection.Sort Key1:=Range("A2"), Order1:=xlAscending, Header:=xlGuess, _    OrderCustom:=1, MatchCase:=False, Orientation:=xlTopToBottom'--- Sets which row to start searching for e-mail addresses and names.X = 2'--- Begin looping through all the e-mail addresses in column A until'    a blank cell is hit.While Range("A" & X).Text <> ""    '--- These variables will be used to search for duplicates.    CustomerAddress = Range("A" & X).Text    TempCustomerAddress = CustomerAddress           '--- Increment X until a different e-mail address is found.    While TempCustomerAddress = CustomerAddress        X = X + 1        CustomerAddress = Range("A" & X).Text    Wend        '--- Add the e-mail address to a global variable.    CustomerAddress = Range("A" & X - 1).Text    '--- Add a message with the user's name to the e-mail.    '--- Customize your own message and closing here.    CustomerMessage = Range("B" & X - 1).Text & "," & vbCrLf & vbCrLf _       & "Thank you for trying our product!" & vbCrLf & vbCrLf & _       "Sincerely," & vbCrLf & "ProductCo Inc."            '--- Run the subroutine to send the message.    Call SendMessageWendEnd SubSub SendMessage(Optional AttachmentPath)        '--- This is required to prevent a name which does not resolve to    '    an e-mail address from hanging the app.    On Error Resume Next        ' Create the Outlook session.    Set objOutlook = CreateObject("Outlook.Application")        ' Create the message.    Set objOutlookMsg = objOutlook.CreateItem(olMailItem)        With objOutlookMsg        ' Add the To recipient(s) to the message.        Set objOutlookRecip = .Recipients.Add(CustomerAddress)        objOutlookRecip.Type = olTo                ' Set the Subject, Body, and Importance of the message.        .Subject = "Thank You!"        .Body = CustomerMessage        .Importance = olImportanceHigh  'High importance                ' Add attachments to the message.        If Not IsMissing(AttachmentPath) Then            Set objOutlookAttach = .Attachments.Add(AttachmentPath)        End If                ' Resolve each Recipient's name.        For Each objOutlookRecip In .Recipients            objOutlookRecip.Resolve            If Not objOutlookRecip.Resolve Then            Exit Sub        End If        Next        .Send '--- Send the message.        End With        '--- Remove the message and Outlook application from memory.    Set objOutlookMsg = Nothing    Set objOutlook = NothingEnd Sub					
  6. On the File menu, click Close and Return to Microsoft Excel.
  7. To run the code, make sure the address database sheet is active. On the Tools menu, point to Macro, and click Macros. Click MailItNow, and then click Run.
REFERENCES
For more information about how to use the sample code in this article, clickthe article number below to view the article in the Microsoft Knowledge Base:
212536 OFF2000: How to Run Sample Code from Knowledge Base Articles
XL2000
Properties

Article ID: 241498 - Last Review: 10/11/2006 01:39:22 - Revision: 4.2

  • Microsoft Excel 2000 Standard Edition
  • kbdtacode kbhowto KB241498
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