How to remove duplicate folders in Outlook when connected to an Exchange Server mailbox
The following steps may result in data loss if you do not follow them exactly as written. We recommend that you back up Outlook data or make sure that the Exchange Server mailbox has been backed up before you proceed with these steps.
To delete the duplicate items, follow these steps:
1. Exit Outlook and close OWA on all workstations that are connected to the user mailbox.
2. Use MFCMapi to identify the duplicate folders. To do this, follow these steps:
- Download MFCMAPI from http://mfcmapi.codeplex.com
- Run MFCMAPI.exe.
- Click on the Tools menu, then click Options.
- Click to enable the following option:
- Use MDB_ONLINE when calling OpenMsgStore
- Click OK.
- On the Session menu, click Logon.
- If you are prompted for a profile, select your profile name, and then click OK.
- In the top pane, locate the line that corresponds to your mailbox, and double-click it.
- In the navigation pane (left-side pane), expand Root Container, and then expand Top of Information Store.
- To identify the duplicate folder, click one of the duplicate folders on the left pane. In the right pane, locate the Value column for the PR_CREATION_TIME property. Compare this value to the duplicate folder with the same name. The duplicate folder will have a newer creation date and time. Work with one pair of folders at a time (for example, start with the two Calendar folders that appear).
3. Use MFCMAPI to copy any items from the duplicate folder to the original folder. These are items created after the duplicate folders were created. This can include email that was received in the Inbox, Contacts that were created, Calendar appointments that you scheduled and meetings that you accepted.
- In the left pane of MFCMAPI, double-click on the duplicate folder, which has the newer creation date and time.
- On the window that opens, click on the top pane, then press CTRL + A to select all items.
If no items appear in the top pane, the folder is already empty; skip to step 7.
- Click on the Actions menu, then click the Copy Messages command.
- Close the folder window, then double-click on the original folder, which has the older creation date and time.
- Click on the Actions menu, then click the Paste Messages command.
- Click to enable the MESSAGE_MOVE checkbox, then click OK.
- Close the folder window.
4. In MFCMAPI, switch back to the duplicate folder, which is now empty. Use MFCMAPI to delete it.
- Right-click the duplicate folder, and then select Delete Folder.
- Click to enable the Hard Deletion option, and then click OK.
5. Repeat steps 2 through 4 for other common Outlook folders (Contacts, Deleted Items, Drafts, Inbox, Journal, Junk E-mail, Notes, Sent Items, and Tasks).
6. Close MFCMAPI.
7. Start Outlook with the resetfolders switch:
- Open the Run dialog box. To do this, use one of the following procedures, as appropriate for your version of Windows.
Windows 10, Windows 8.1 and Windows 8: Press Windows Key + R.
Windows 7 and Windows Vista: Click the Start button, point to All Programs, click Accessories, and then click Run.
Windows XP: Click the Windows Start button, and then click Run.
- In the Run dialog box, type the following, and then click OK:
For more information about command-line switches in Outlook, see the following article:
Article ID: 2509983 - Last Review: 01/13/2016 08:37:00 - Revision: 21.0