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VBA Printer.Copies number ignored in Access 2007 and Access 2010

In Microsoft Access 2007 and Microsoft Access 2010 when you attempt to programmatically print a form or report and use the Printer.Copies property to assign the number of copies, only one copy prints, even though you specified multiple copies.
Microsoft is aware of this problem in Microsoft Access 2007 and Microsoft Access 2010.
The following workarounds can resolve the issue:

Workaround 1: Use the PrintOut action of the DoCmd object

For example, use the following code for the click event of a button on your form:
Private Sub <NameOfButton> Click()
DoCmd.OpenReport "<Name of report>", acViewPreview

DoCmd.SelectObject acReport, "<Name of report>", False

DoCmd.PrintOut , , , , <Number of copies>

DoCmd.Close acReport, "<Name of report>"

End Sub

Workaround 2: Send the same report to the printer multiple times

Paste the following in the click event of a button on your form:

Call PrintReportCopies("<reportName>", <# of copies>)

Add the following code to a module in the database:

Public Sub PrintReportCopies(strRptName As String, intNumCopies As Integer)

Dim i As Integer

For i = 1 to intNumCopies
DoCmd.OpenReport strRptName
Next i

End Sub

For more information on working with printer settings for forms and reports refer to:

How to Work with Form and Report Printer Settings

Steps to reproduce:

1. In a new blank database in Access 2007 or Access 2010 create a blank report, "rptTest". Add a label to the details section with the text "Test".
2. Create a new module and paste the following code in the module:

Public Sub PrintReport(sRepName As String, iCopies As Integer)DoCmd.OpenReport sRepName, acViewPreviewReports(sRepName).Printer.Copies = iCopiesDoCmd.Close acReport, sRepName, acSaveYesDoCmd.OpenReport sRepName, acViewNormalEnd Sub

3. Call the PrintReport procedure and provide the name of the report and the number of copies to print; for instance:
Call PrintReport "rptTest",2

Results: Only 1 copy prints

Print, Printer, Copies, Access 2007, Access 2010
Note This is a "FAST PUBLISH" article created directly from within the Microsoft support organization. The information contained herein is provided as-is in response to emerging issues. As a result of the speed in making it available, the materials may include typographical errors and may be revised at any time without notice. See Terms of Use for other considerations.

Article ID: 2627824 - Last Review: 10/12/2011 20:35:00 - Revision: 1.0

Microsoft Office Access 2007, Microsoft Access 2010

  • KB2627824