PPT2001: Color Objects Print Black and White to Color Printer

This article was previously published under Q283277
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If you print a color slide from PowerPoint 2001 for Mac to a color printer, some or all elements may print in black and white (or in shades of gray).
PowerPoint 2001 can enable grayscale printing in the printer driver. This feature optimizes the way color slides print to black and white printers.

On the Macintosh, there is no way for a program to detect whether the current printer is a black and white printer or a color printer. Therefore, PowerPoint turns on the grayscale printing option in the printer driver by default.
Before you print, turn off grayscale/black & white printing by clearing the Pure Black & White check box and the Grayscale check box in the printing dialog box.

If you are printing to a color printer that uses the LaserWriter 8.5.x or later printer driver, the check boxes are listed on the Print dialog box in PowerPoint. To open the PowerPoint dialog box, follow these steps:
  1. On the File menu, click Print.
  2. In the upper-left corner of the Print dialog box, click Microsoft PowerPoint in the General list.
  3. Click to clear the GrayScale check box.

If you are printing to an inkjet printer driver, this option is in the Print dialog box, and you must select the Color Ink setting.

PowerPoint 2001 now prints in color until the Grayscale or Pure Black & White check boxes are selected.
More information
If the Office Assistant is visible when you click Print on the File menu, the following tip may appear:
If you print to a color printer, remember to uncheck the "Grayscale" checkbox in the print dialog to get a color printout
For more information about this topic, click the Office Assistant, type print slides in grayscale or in black and white, click Search, and then click a topic to view it.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar.
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Article ID: 283277 - Last Review: 10/26/2013 17:45:00 - Revision: 2.0

Microsoft PowerPoint 2001 for Mac

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