How to programmatically export Outlook items to Access
This article was previously published under Q290792
This article has been archived. It is offered "as is" and will no longer be updated.
For a Microsoft Outlook 2000 version of this article, see 253794.
This article provides an overview and sample code for importing Outlook contact information into an Access table. The sample codein the "More Information" section of this article should be run from an Access global module. The code provides a starting point for the development of a complete solution.
The Import and Export command in Outlook does not allow you to import or export information in user-defined fields (or properties). To export information from these fields, you may need to create a programming solution that uses automation to convert the information.
NOTE: One alternative to creating code to export user-defined fields is to add all of the fields to a table view in Outlook. You can then select all of the data and copy and paste it into Microsoft Excel.
The following sample code converts Outlook contact information into Access database table rows. With modifications, you can use this code as a basis for importing other types of Outlook items, such as appointments, notes, tasks, and so on.
There is also an overview and separate code example available on the Microsoft Web site at the following location:
- You need to set a reference to the Microsoft Outlook 10.0 Object Library and the Microsoft DAO 3.6 Object Library.
- The field types used in this example are text, in both Access and Outlook. To convert other types of fields, you must modify the code appropriately.
- The sample code provided does not include error checking code which is necessary for a production application.
- The code below assumes that the Access fields are set to Allow Zero-Length Values.
If you have limited programming experience, you may want to contact a Microsoft Certified Partner or Microsoft Advisory Services. For more information, visit these Microsoft Web sites:
Microsoft Certified Partners - https://partner.microsoft.com/global/30000104
Microsoft Advisory Services - http://support.microsoft.com/gp/advisoryservice
For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS
Sub ImportContactsFromOutlook() ' This code is based in Microsoft Access. ' Set up DAO objects (uses existing "tblContacts" table) Dim rst As DAO.Recordset Set rst = CurrentDb.OpenRecordset("tblContacts") ' Set up Outlook objects. Dim ol As New Outlook.Application Dim olns As Outlook.Namespace Dim cf As Outlook.MAPIFolder Dim c As Outlook.ContactItem Dim objItems As Outlook.Items Dim Prop As Outlook.UserProperty Set olns = ol.GetNamespace("MAPI") Set cf = olns.GetDefaultFolder(olFolderContacts) Set objItems = cf.Items iNumContacts = objItems.Count If iNumContacts <> 0 Then For i = 1 To iNumContacts If TypeName(objItems(i)) = "ContactItem" Then Set c = objItems(i) rst.AddNew rst!FirstName = c.FirstName rst!LastName = c.LastName rst!Address = c.BusinessAddressStreet rst!City = c.BusinessAddressCity rst!State = c.BusinessAddressState rst!Zip_Code = c.BusinessAddressPostalCode ' Custom Outlook properties would look like this: ' rst!AccessFieldName = c.UserProperties("OutlookPropertyName") rst.Update End If Next i rst.Close MsgBox "Finished." Else MsgBox "No contacts to export." End IfEnd Sub
For additional information about importing data from Access to Outlook, click the article number below to view the article in the Microsoft Knowledge Base:
290658 OL2002: How to Programmatically Import Outlook Items from Microsoft AccessFor additional information about available resources and answersto commonly asked questions about Microsoft Outlook solutions, click the article number below to view the article in the Microsoft Knowledge Base:
287530 OL2002: Questions About Custom Forms and Outlook Solutions
OfficeKBHowTo OutSol OutSol2002
Article ID: 290792 - Last Review: 12/06/2015 00:55:52 - Revision: 6.5
Microsoft Outlook 2002 Standard Edition, Microsoft Access 2002 Standard Edition
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