Article ID: 291147 - View products that this article applies to.
This article was previously published under Q291147
For a Microsoft Outlook 98 version of this article, see 193457
For a Microsoft Outlook 2000 version of this article, see 231290
This article provides an overview of data that you have access to in address books. It also discusses how you can programmatically display an address book dialog box.
To Access Address Book DataUsing the Microsoft Outlook object model, you can access information that is stored in various address books. For example, you can retrieve information about entries in the Global Address Book, or an Outlook Address Book. To see the type of information you have access to, consult the AddressEntry object topic in the Microsoft Outlook Visual Basic Reference (Vbaol10.chm). Click the Properties link on that page to see the list of properties available for an entry in an address book.
If you want to access additional entries that are typically available for a recipient (such as Office, Title or Phone) you can use the Collaboration Data Objects (CDO) object model. For additional information about accessing these properties using CDO, click the following article numbers to view the articles in the Microsoft Knowledge Base:
(https://support.microsoft.com/kb/179083/ )How To Use CDO (1.x) To Read MAPI Address Book Properties
(https://support.microsoft.com/kb/178787/ )How To Work with Distribution Lists Using CDO (1.x) from Visual Basic
To Display an Address Book Dialog BoxThe Outlook object model does not support displaying a dialog box for a user to select recipients from an address book. To implement an address book dialog box in your solution, use the appropriate method.
Method 1The preferred method of displaying an address book dialog box is to use the AddressBook method in the CDO object model. Typically, you would add a Command Button control to the Outlook form and in the Click event for the button you would automate the CDO object model from Visual Basic Scripting Edition (VBScript).
An advantage of using CDO to display the Address Book is that you can customize the appearance of the dialog box to suit your needs. For more information about using CDO to display the Address Book dialog box, consult the CDO documentation at the following Microsoft Web site:
http://msdn2.microsoft.com/en-us/library/ms527038.aspxThe AddressBook method documentation is located at the following Microsoft Web site:
Method 2Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support professionals can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs.
If you have limited programming experience, you may want to contact a Microsoft Certified Partner or Microsoft Advisory Services. For more information, visit these Microsoft Web sites:
Microsoft Certified Partners - https://partner.microsoft.com/global/30000104
Microsoft Advisory Services - http://support.microsoft.com/gp/advisoryservice
For more information about the support options that are available and about how to contact Microsoft, visit the following Microsoft Web site:http://support.microsoft.com/default.aspx?scid=fh;EN-US;CNTACTMS
(https://support.microsoft.com/default.aspx?scid=fh;en-us;cntactms)Use a command button control on an Outlook form that is bound to a recipient field (such as the To field). If a command button is bound to a recipient field, when the user clicks the button, Outlook displays the address book dialog box and the recipient that the user selects will be added to the field.
NOTE: Although Outlook items other than a mail message do not have recipients fields, these fields are functional on non-mail forms even though they are not listed in the set of fields available for that particular item. You cannot directly access these fields from VBScript, because the Outlook object model does not consider these to be valid properties of items that are not MailItems. However, as the steps that follow illustrate, you can "filter" the data through another valid field to access the user's selection from VBScript.
The following steps illustrate how to set up a command button on an Outlook Contact form that will display the address book dialog box. This approach will work on form types other than a contact form.
NOTE: It is not possible to change any of the labels or strings in this Address Book dialog box, as you can with the dialog box created using CDO.
For additional information about available resources and answersto commonly asked questions about Microsoft Outlook solutions, click the article number below to view the article in the Microsoft Knowledge Base:
(https://support.microsoft.com/kb/287530/EN-US/ )OL2002: Questions About Custom Forms and Outlook Solutions
Article ID: 291147 - Last Review: March 29, 2007 - Revision: 4.5