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How to create a .pdf file in Publisher

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This article was previously published under Q302835
This article has been archived. It is offered "as is" and will no longer be updated.
To create a .pdf file in Microsoft Publisher, you must first convert your publication to a PostScript (.ps) file, and then use Adobe Acrobat Distiller to convert the .ps file to a .pdf file.

Note Acrobat Distiller is no longer available from Adobe.

Step 1: Create a PostScript file

Use one of the following methods to save the publication as a PostScript file, depending upon the options that you need to open and print the final .pdf file.
Method 1: Print to file
  1. In Publisher, open the publication in question.
  2. On the File menu, click Print.
  3. In the Name box, select a PostScript printer under Printer. For example, click Microsoft Publisher Imagesetter.
  4. Select the Print to File check box, and then click OK.
  5. Type a name for the file.

    Note Make sure that you use the .ps extension in the file name. For example, if your publication is named "," type
Method 2: Save as PostScript
ImportantMake sure that a PostScript printer driver is installed before you follow these steps.
  1. In Publisher, open the publication in question.
  2. On the File menu, click Save.
  3. In the Save As dialog box, click PostScript (*.ps) in the Save as type list.
  4. Name the file, and then click Save. Note the location of the file.
  5. In the Save As PostScript File dialog box, select a PostScript printer from in the Name list, and then click Save.
  6. In the Publisher dialog box, click OK.

Step 2: Create the .pdf file

To save the publication as a PostScript file, follow these steps:
  1. Start Adobe Acrobat Distiller.
  2. On the File menu, click Open.
  3. Locate the PostScript file that you created in Step 1, and then click Open.
  4. Type a file name, specify the location in which to save the Acrobat Distiller (.pdf) file, and then click Save.
More information
To save the document as a PostScript file, you must have a PostScript printer driver installed on your computer. If you do not have a PostScript printer driver installed, follow these steps:
  1. Click Start, point to Settings, and then click Printers.
  2. In the Printers dialog box, double-click Add Printer.
  3. In the Add Printer Wizard dialog box, click Next.
  4. Locate and select a PostScript printer from the list of printers, and then click Next.

    Note An Apple Color LW 12/660 PS will work.
  5. Make sure that LPT1 is selected, and then click Next.
  6. When you are prompted to choose whether Windows-based programs should use this printer as the default printer, make sure that No is selected. Then, click Next.
  7. When you are prompted to print a test page, click No.
For more information about how to use Adobe Acrobat Distiller and Adobe Acrobat Reader to print .pdf files that were created from Microsoft Publisher PostScript output, see How to configure Acrobat Distiller to work with Publisher 2007 and with Publisher 2003 and Gradients printed to high resolution printers may appear banded.

For more information about Adobe Acrobat Distiller, see the Adobe website.

Microsoft provides third-party contact information to help you find technical support. This contact information may change without notice. Microsoft does not guarantee the accuracy of this third-party contact information.

The third-party products that this article discusses are manufactured by companies that are independent of Microsoft. Microsoft makes no warranty, implied or otherwise, about the performance or reliability of these products.


Article ID: 302835 - Last Review: 12/06/2015 03:41:49 - Revision: 3.0

Microsoft Office Publisher 2003, Microsoft Publisher 2002 Standard Edition, Microsoft Publisher 2000 Standard Edition

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