You are currently offline, waiting for your internet to reconnect

What happens when you delete a section break

This article was previously published under Q303333
SUMMARY
When you delete a section break in Microsoft Word, you may receiveunexpected results.

This article describes what happens when you delete a section break withina Word document. Throughout this article, keep in mind that a section breakacts as an embedded code that stores or maintains the properties of thesection above it.

When you work with section breaks, you should display non-printingcharacters. To do this, follow these steps:

  1. On the Tools menu, click Options, and then click the View tab.
  2. Under Formatting marks, click to select the All check box.
  3. Click OK.

DETERMINING THE TYPE OF SECTION BREAK

In Word 2000, the type of section break is shown on your screen, in parentheses, after the words Section Break. This is not where the properties of that section break are stored. The properties for the type of section break indicated on the screen are stored in the next section break (which may have a different type of section break indicated). If there areno additional section breaks in your document, then the properties for thatsection break are stored in the last paragraph mark of the document. Thesection breaks act as an embedded code that stores or maintains theproperties of the section above it.

For example, if you have a one-page document and half way down thepage you insert an odd page section break, and then further into yourdocument on page 1, you insert a Next Page Section Break, in normalview, you see the following:
Section Break (Odd Page)

Section Break (Next Page)
If you place the insertion point above Section Break (Odd Page), thestatus bar shows: Page 1 Sec 1. To see the actual properties forthe first section, click Page Setup on the File menu, and then click the Layout tab. Under Section start, Word indicates that the section is New page. The settings for this section break are stored in the section break below where the insertion point is located, or as shownon the screen, Section Break (Odd Page).

If you place the insertion point between Section Break (Odd Page) andSection Break (Next Page), the status bar shows: Page 3 Sec 2. Tosee the actual properties for the second section, click Page Setup on the File menu, and then click the Layout tab. Under Section start,Word indicates that the section is Odd page. The settings for thissection break are stored in the section break below where yourinsertion point is located, or as shown on the screen, Section Break(Next Page).

If you place the insertion point below Section Break (Next Page), thestatus bar shows: Page 4 Sec 3. To see the actual properties forthe third section, click Page Setup on the File menu, and then clickthe Layout tab. Under Section start, Word indicates that the section is New page. The settings for this section break are stored in the lastparagraph mark of the document (because there are no more section breaks inthe document).

NOTE: A section break indicated on your screen as Next page will be defined as New Page on the Layout tab of the Page Setup dialog box.

This means that if you delete the last section break shown on the screen asSection Break (Next Page), the formatting of section 2 (Odd Page) willchange to the formatting of section 3 (Next Page); therefore, the odd pagesection is gone and on the screen, the Section Break (Next Page) iscorrectly shown. In effect, the Odd page section break was deleted and theattributes of the last section (Next page) were applied to the informationabove the deleted section break.

NOTE: The section break may not be updated in the document until you perform a screen refresh. To do this, change the view of the document or use the scroll bar to scroll past the section break, and then back up again.

DELETING A SECTION BREAK

When you delete a section break, you also delete the section formatting forthe text above it. That text becomes part of the section that follows it,and it assumes the formatting of that section.

To delete a section break in Word 2000, follow these steps:
  1. On the View menu, click Normal.

    The section break is represented by a double dotted line with the words "Section Break (Type)" in the center.
  2. Select the section break and press the DELETE key on your keyboard.
alter column flow layout modified modify numbering sequence winword wrong word
Properties

Article ID: 303333 - Last Review: 12/01/2004 18:06:00 - Revision: 1.1

  • Microsoft Word 2000 Standard Edition
  • kbinfo kbformat KB303333
Feedback