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ACC97: Error Message "Microsoft Access Can't Append All the Records in the Append Query"

This article was previously published under Q303414
Retired KB Content Disclaimer
This article was written about products for which Microsoft no longer offers support. Therefore, this article is offered "as is" and will no longer be updated.
Novice: Requires knowledge of the user interface on single-user computers.

When you run an append query, you may receive the following error message:
Microsoft Access can't append all the records in the append query.

Microsoft Access set 0 field(s) to Null due to a type conversion failure, and it didn't add 0 records to the table due to key violations, 0 records due to lock violations, and <x> records due to validation rule violations.
Do you want to run the action query anyway?
To ignore the error(s) and run the query, click Yes.
For an explanation of the causes of the violations, click Help.
The message occurs when you try to insert empty strings into a field that has its AllowZeroLength property set to No.
  1. Open your destination table in Design view.
  2. Set the AllowZeroLength property of all text fields to Yes.
  3. Save the changes to the table, and then close the table.
  4. Run your append query.
This behavior is by design.

Steps to Reproduce the Behavior

CAUTION: If you follow the steps in this example, you modify the sample database Northwind.mdb. You may want to back up the Northwind.mdb file and follow these steps on a copy of the database.

  1. Open the Northwind sample database.
  2. Click the Tables tab.
  3. Click the Employees table, and then on the Edit menu, click Copy.
  4. On the Edit menu, click Paste.
  5. Name the new table Test, click Structure Only under Paste Options, and then click OK.
  6. Open the Test table in Design view, and then set the following properties for the FirstName field:
       Required: No   Allow Zero Length:  Yes					
  7. Add a few new records to the Test table, but leave the FirstName field blank in some records, and then close the table.
  8. Click the Queries tab.
  9. Click New, click Design View, and then click OK.
  10. In the Show Table dialog box, click the Test table, click Add, and then click Close.
  11. Add the FirstName and LastName fields to the query grid.
  12. On the Query menu, click Append Query.
  13. In the Append To drop-down list, click the Employees table, and then click OK.
  14. On the Query menu, click Run. Click Yes to the alert that you are about to append records to your table.
  15. Note that you receive the error message that is mentioned in the "Symptoms" section of this article.
For more information about the AllowZeroLength Property, click Contents and Index on the Help menu, click the Index tab in Help, type the following text
and then double-click the selected text to go to the "allowzerolength" topic. If you are unable to find the information you need, ask the Office Assistant.

Article ID: 303414 - Last Review: 01/31/2007 20:05:41 - Revision: 3.1

  • Microsoft Access 97 Standard Edition
  • kberrmsg kbprb KB303414