This article describes some of the new features available
in Microsoft Project 2002. Microsoft Project 2002 comes with a rich collection
of new features especially designed to enhance your ability to schedule,
collaborate with resources, track progress, and communicate status on your
The Microsoft Project 2002 family of products has been
expanded to include:
Standard. This is the upgrade to Microsoft's core project management
program for planning and managing projects from the desktop.
Professional. This new desktop program includes all the core project
management functionality of Microsoft Project Standard. When you use Microsoft
Project Professional with Microsoft Project Server 2002, it also offers
powerful collaboration features, including enterprise resource management and
Server. This new companion server product for Microsoft Project
Professional is the platform for project management. It provides powerful
enterprise management tools and enables collaboration by storing project
information in a central location.
Microsoft Project Web
Access. (Microsoft Project Server Client Access Licenses.) This is
the Web interface through which team members and executives can access
Microsoft Project Server data. You can use it to extend project information and
analysis tools through the Web.
Microsoft Project Standard version 2002 helps business managers
and project managers dynamically manage schedules and resources and analyze
project information. Microsoft Project provides a comprehensive, easy-to-use
solution. Based on customer feedback, Microsoft has made significant
improvements to the user interface and added key features that help business
managers easily create and manage project plans and realize the benefits of
Microsoft Project Standard Stand-Alone New Features
New! Project Guide. Quickly and easily create and manage project plans with the new
Project Guide. With this feature, you can be productive immediately.
Step-by-step interactive instructions walk you through the key areas of project
creation and management, tasks, resources, tracking, and reporting.
Additionally, you can customize the Project Guide to include a company's
specific goals and tasks.
New! Wizards. New wizards have been added to Microsoft Project to make it
quicker and easier to set up projects. While a new project plan is created, the
Project Guide helps you to select custom fields and templates and facilitates
collaboration and the attachment of supporting documentation when coupled with
Microsoft Project Server. When you set up project calendars, a new wizard
simplifies the process of changing working time. A wizard assists with
customize the tracking view to track projects to suit your needs.
Improved! Microsoft Office interface. The Microsoft Project interface is a familiar and intuitive
Microsoft Office XP interface. The interface includes informative task panes
and toolbars that make it easy to use Microsoft Project.
New! Smart tags. Smart tag indicators give you feedback when certain changes to
the project plan occur. For example, when a resource is added to a task, a
smart tag prompts you for clarification and offers other scheduling
calculations that may be more appropriate.
New! Microsoft Office integration. You can convert task lists from Microsoft Excel, Microsoft
Outlook, or Microsoft Project Web Access into project plans in Microsoft
Project. New import and export capabilities, such as the Excel task list
template, make it easier than ever to switch between Excel and Microsoft
New! Microsoft Visio integration. You can export dates and tasks from Microsoft Project to create
high-level timelines and Gantt charts in Visio.
New! Multiple baselines. You can save and store full baseline data up to 11 times over
the course of any project.
Improved! Project Information Views. A variety of improvements have been made to project data views,
including the following.
Network Diagram view. You can now group summary tasks and display standard indicators
and custom fields in the Network Diagram view.
Usage views. You can group assignments and roll up grouped, time-phased
information in usage views. You can even include totals when you print usage
Three-tiered timescales. A third level for timescale labels has been added to Gantt chart
and other graph and usage views.
Microsoft Project Standard in Workgroup Mode Features
Microsoft Project Standard can be used in Workgroup mode when you
use it in conjunction with Microsoft Project Server. This is similar to the way
that Microsoft Project Central and Microsoft Project 2000 work together. Users
can collaborate and share data so that team members and stakeholders stay
informed and initiatives are aligned with company goals.
New! Microsoft Project Web Access displayed in Microsoft Project. Project managers can view Microsoft Project Web Access directly
in Microsoft Project without having to log on to the service through their Web
browser. This feature makes it easier for managers to view information without
having to switch between two program windows.
New! Microsoft SharePoint Team Services Integration. Because SharePoint Team Services from Microsoft is integrated
with Microsoft Project Server, you can centrally store and organize
project-related documents and track issues.
New! Document Sharing. Enhance collaboration throughout the project life cycle with
document sharing. You can now link supporting project documentation to project
plans and tasks.
New! Issue Tracking. Manage projects more efficiently and effectively and improve
team communications by tracking issues. You can enter issues associated to
tasks or projects, assign ownership, track progress, and record resolutions.
Improved! E-mail notifications. Keep team members and projects on track and save time with
automated e-mail notifications of project updates, upcoming milestones, issues
and more that contain direct links to project plans. Both project managers and
team members can specify the types and frequency of e-mail notifications and
reminders that are sent.
New! Support for Multiple managers. One manager can create the plan another manager can send out
task assignments and manage resource progress.
Microsoft Project Professional
Microsoft Project Professional version 2002 helps professional
project managers manage their portfolio and resources, collaborate on projects,
and analyze project information. Working with Microsoft Project Server, the
powerful project planning, reporting, scenario analysis, and resource
management capabilities of Microsoft Project Professional provide organizations
with a scalable and customizable solution.
Note To turn on the enterprise and resource management features, you
must use Microsoft Project Professional with Microsoft Project Server.
Microsoft Project Professional Features
With Microsoft Project Professional, you can use the following
New! Build team from enterprise. This feature helps you to select resources from the enterprise
resource database. Users who have the right skills and availability to work on
their project can find resources. You can filter and query the enterprise
resource database to fine-tune their project resource assignments.
New! Resource Substitution Wizard. This wizard staffs projects by using local and enterprise
resources, based on the skill project tasks required and the availability of
skills and resources.
New! Generic resources. Generic resources support skills-based resource assignment and
replacement by allowing managers to define and save frequently used skill
profiles and code profiles as generic resources. These generic resources are
particularly useful when you set up a new project. The Resource Substitution
Wizard recognizes the generic resource skill profiles and matches them to the
skills of resources in the enterprise resource pool, based on their
With the Microsoft Project Professional user interface, you can
access the following Microsoft Project Server features.
New! Enterprise standards. The Enterprise Global file holds the items such as reports,
views, and calendars that enforce enterprise standards. Only a user with the
appropriate permissions can open the Enterprise Global file, create new items,
define items, and modify items in Microsoft Project Professional.
New! Enterprise resource pool. Enterprise resources are imported into the Enterprise resource
pool through Microsoft Project Professional; the same resources' details can be
defined and modified by a user with the appropriate permissions in Microsoft
Microsoft Project Server and Web Access
Microsoft Project Server 2002 serves as the technology platform
for workgroup environments when used with Microsoft Project Standard version
2002 and for enterprise environments when used with Microsoft Project
Professional version 2002. Through its Microsoft Project Web Access interface,
Microsoft Project Server makes it easy for team members and stakeholders to
collaborate and access project information using only a Web browser. Microsoft
Project Server also provides the security, scalability and flexibility to
follow a company's business processes and systems as project and resource
management demands increase.
Microsoft Project Server 2002 is the
companion server product for Microsoft Project Standard and Microsoft Project
Professional. Microsoft Project Server stores project and resource information
in a central database, thereby enabling standardized, consistent project
planning and reporting across an organization. A member of the Microsoft
Windows 2003 Server family, Microsoft Project Server provides the scalability
and security to follow a company's business processes and systems as project
and resource management demands increase.
Microsoft Project Server
extends project information to team members and stakeholders through the
Microsoft Project Web Access interface. With a Web browser, each team member or
stakeholder with a Microsoft Project Server Client Access License (CAL) can
access project information from Microsoft Project Server without having
Microsoft Project Standard or Microsoft Project Professional installed on his
or her computer.
Microsoft Project Server and Web Access Features
Improved! Web Access User Interface. You can experience the new look of Microsoft Project Web Access,
which is consistent with other Microsoft Office Web programs. Each team
member's home page displays items pertinent to the current session, such as
newly-assigned tasks, action items, and indicators that highlight items that
have changed since the last session. With Microsoft Project Web Access, team
members and other stakeholders can save a view by using sorting, grouping, or
filtering options. This makes it easy to regularly review and analyze project
data pertinent to their role in the organization.
Improved! Microsoft Project Web Access Views. Improved views in Microsoft Project Web Access show project and
resource information the way that you want to see it.
Improved! Project Center. With this feature, you can view your portfolio of projects in a
Gantt chart view through either Microsoft Project or the Web browser. You can
view detailed project information, and you can also group, filter, and search
on those projects. When Project Center views are customized with graphical
indicators, you can quickly be alerted to problem areas, such as projects that
are behind schedule or over budget.
New! Resource Center. With the new Resource Center, you can view resource information
easily. Additionally, you can quickly evaluate resource use and availability
across the project portfolio.
Improved! View settings. With improved view settings, you can see project information
consistently. When you return to a view in Microsoft Project Web Access, the
view looks the same as it did when you left it. Also, modified views can be
saved as links in the side pane for easy access.
Microsoft Project Web Access components. With these components, you can analyze, group, and search for
project information easily. With improved Microsoft Project Web Access
components, you can do the following:
Display splits in the Gantt view.
Hierarchically group on outline codes.
Use more autofilter conditions, including ?contains? and ?begins with?.
Select from pick lists in custom fields.
Improved! Timesheets. Improved timesheets provide more flexibility in determining how
team members report progress on their tasks. The project manager or
administrator can choose the tracking method that best suits the current
project, so team members can enter their progress in the timesheet view as
hours or as a percentage of work completed. When the time sheet is updated
through the Web, changes are displayed in red for easy visibility.
New! Microsoft Project Web Access to-do lists. You can create and manage a to-do list conveniently, by
maintaining it online in the same format as other task lists. You can then use
it for personal reference or easily convert it into a project plan in Microsoft
Project and take advantage of its full project-planning features.
New! Microsoft SharePoint Team Services Integration. Because Microsoft SharePoint Team Services is integrated with
Microsoft Project Server, you can centrally store and organize project-related
documents and track issues.
New! Document Sharing. You can enhance collaboration throughout the life cycle of
projects with document sharing. You can now link supporting project
documentation to project plans and tasks.
New! Issue Tracking. You can manage projects more efficiently and improve team
communications by tracking issues. You can enter issues that are associated
with tasks or projects, assign ownership, track progress, and record
Improved! E-mail notifications. You can keep team members and projects on track and save time
with automated e-mail notifications of project updates, upcoming milestones,
and issues that contain direct links to project plans. Both project managers
and team members can specify the types and frequency of e-mail notifications
and reminders that are sent.
Improved! Project updates. Project updates keep the whole team informed of project status.
Updates page. Project managers can stay on top of changes with the Updates
page in Microsoft Project Web Access. When team members create or delegate
tasks, or modify their schedules, project managers receive the changes in their
Updates page. From the Update page, project managers can review and selectively
choose which updates to accept, and can set rules for automatically accepting
updates. The Updates page also maintains a history of task changes for easy
Selectively update tasks. For more flexibility in project reporting, team members can now
pick tasks when updating task status.
Updates to actuals. Team members can modify actuals for a task on any day for more
flexible time sheet reporting. These modifications are highlighted on the
project manager's Updates page, so the project manager can immediately
incorporate the changes into the project plan.
Improved! Task delegation. Workflow can be improved with Microsoft Project Server's support
for top-down and peer-to-peer task delegation. Project managers can define
summary tasks, and then direct team leads to create and assign the subtasks to
their team members. At the project manager's discretion, team members can
reject a delegated task.
New! Microsoft Project Server compatibility. Microsoft Project Server 2002 is compatible with Microsoft
Project 2000, which relieves the necessity of upgrading both the server and the
client at the same time across a company.
Improved! Digital dashboards. Microsoft Project Server Web pages have been broken into smaller
components to allow for more opportunities for Web part creation without
writing ASP pages.
Improved! Support for industry standards. Utilizing industry standards, Microsoft Project easily
integrates and exchanges schema and data with other line-of-business programs
and databases. The Project Data Service, which uses XML and SOAP as the data
transport mechanism, acts as the security schema to filter data based on the
Improved! Microsoft Project OLE DB provider. The Microsoft Project Standard OLE DB provider has been improved
to provide support for time-phased data, better support for Office Web
components, and improved scalability and reliability.
Improved! Microsoft Project Web Access components. Because of improvements to the programmable interfaces of the
controls, you can extend and customize Microsoft Project Server more easily.
New! Extensible document management integration. Through an extensible server-side object, you can integrate
Microsoft Project Server with your organization's document management solution
or issue-tracking solution.
Improved! Microsoft Project Server user permissions. You can lower administrative overhead with improved permission
settings. Administrators can create and set permissions for groups and
individual accounts. You can also apply permissions based on predefined
Microsoft Project Server Features in Enterprise Mode
Microsoft Project Server used in conjunction with Microsoft
Project Professional has all the features listed earlier in this article.
Microsoft Project Server also includes new enterprise features that are listed
later in this article.
New! Portfolio Analyzer. With the new Portfolio Analyzer, you can quickly query
information across your portfolio. With this tool, you can view project
information and resource information conveniently in a variety of ways as a
PivotTable, or chart, or both.
New! Portfolio Modeler. You can create and evaluate what-if scenarios with the new
Portfolio Modeler. With this tool, you can interactively modify project
schedules and resource staffing and see the impact of the changes on a project
portfolio. By modeling what-if scenarios, you can identify potential solutions
for at-risk projects in a portfolio.
New! Enterprise standards. Standardized data including base calendars, views, and
enterprise fields are stored and shared through the enterprise global file, so
that project reporting is consistent across the project portfolio.
New! Enterprise resource pool. The enterprise resource pool provides a central location where
resource information is securely stored and managed, so you can get accurate,
up-to-date information about resources, including assignments, utilization, and
availability across the organization.
New! Enterprise Project Security. Access to enterprise projects is securely controlled with
Microsoft Project Server's check-in and check-out method. Microsoft Project
Server protects the project portfolio by preventing multiple users from
accessing the same information at the same time.
Improved! Scalability. Microsoft Project Server can be installed on one computer or on
a dedicated Web server with a separate server for the Microsoft Project Server
database. Microsoft Project Server accommodates performance and scalability
needs through load balancing for the servers and clusters for the database
For more information about the Microsoft Project family of
products, see the following Microsoft Web page: