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How to copy Word AutoText entries between computers that have Word installed

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This article was previously published under Q326538
SUMMARY
This article describes how to copy AutoText entries between two computers that have Word installed.

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About AutoText

AutoText provides a storage location, and ease of insertion, for text or graphics that you want to use repeatedly. Examples of typical AutoText entries include contract clauses or long distribution lists. Each AutoText entry is assigned a unique name.

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Copy AutoText entries between computers

By default, AutoText entries, custom styles, custom toolbars, and macros are stored in the Normal.dot template. You can create other templates to contain other special AutoText and customizations. To copy AutoText entries between computers, copy the template that contains them. This article tells how to copy your Normal.dot file, which is the typical storage location for most AutoText entries.

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Copy the Normal.dot template from the source computer to a floppy disk

NOTE: Complete these steps on the source computer, the computer that has the AutoText entries that you want to copy.
  1. Insert a formatted floppy disk into the floppy disk drive.
  2. Click Start, and then click Search.
  3. Click All files and folders.
  4. In the All or part of the file name box, type normal.dot.
  5. In the Look in list, click Local Hard Drives, and then click Search.
  6. When the search has completed, right-click Normal.dot in the results pane, point to Send To, and then click the floppy disk drive that contains the formatted disk.

    NOTE: If the search returns more than one Normal.dot file, select the one that appears in your user profile directory.
  7. Remove the floppy disk, and then label it.
  8. Close the Search window.
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Copy the Normal.dot template from the floppy disk to the target computer

NOTE: Complete these steps on the target computer, the computer onto which you want to copy the AutoText entries.
  1. Insert the floppy disk that contains the Normal.dot file into the floppy disk drive of the target computer.
  2. In Windows Explorer, locate the Normal.dot file on the floppy disk.
  3. Right-click Normal.dot, and then click Copy.
  4. Click Start, and then click Search.
  5. Click All files and folders.
  6. In the All or part of the file name box, type normal.dot.
  7. In the Look in list, click Local Hard Drives, and then click Search.
  8. When the search has completed, right-click Normal.dot in the results pane, and then click Open Containing Folder.

    NOTE: If your search returns more than one Normal.dot file, select the one that appears in your user profile directory.
  9. In the window that appears, right-click Normal.dot, and then click Rename.
  10. Type Oldnormal.dot, and then press ENTER.
  11. On the Edit menu, click Paste.
For information about how to copy AutoText entries to a template other than Normal.dot, click Microsoft Word Help on the Help menu in Word, type Organizer in the Office Assistant or the Answer Wizard, and then click Search to view the topics returned.

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Article ID: 326538 - Last Review: 02/01/2007 03:06:28 - Revision: 2.4

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