Print preview is incorrect for Encapsulated PostScript (EPS) graphics in Publisher 2003

Support for Office 2003 has ended

Microsoft ended support for Office 2003 on April 8, 2014. This change has affected your software updates and security options. Learn what this means for you and how to stay protected.

This article has been archived. It is offered "as is" and will no longer be updated.
When you click Print Preview on the File menu in Microsoft Office Publisher 2003, when you edit or view a publication that will be printed as separations or as spot colors and it contains Encapsulated PostScript (EPS) graphics, the preview of those graphics may be inaccurate. You may also experience one or more of the following symptoms:
  • Grayscale images from Adobe Photoshop may appear on every plate instead of just the black plate.
  • Spot colors in EPS graphics from Adobe Illustrator or Macromedia FreeHand may appear on incorrect plates, or not at all.
  • Spot colors in EPS graphics used as picture fills may appear on incorrect plates, or not at all.
When you import an EPS graphic in a publication, Publisher generates a preview graphic. This graphic is used for on-screen viewing and printing to non-PostScript printers. The preview graphic is in the form of a Windows Metafile that contains all color data in Red-Green-Blue (RGB) values.

In Print Preview, Publisher uses the Windows Metafile to generate the preview, not the actual PostScript code in the EPS graphic. When you print the publication to a PostScript device, the actual PostScript code is used and the EPS graphic separations print on the correct plates.
Microsoft has confirmed that this is a problem in the Microsoft products that are listed in the "Applies to" section.
To determine if a publication contains EPS graphics, follow these steps:
  1. Open the publication.
  2. On the Tools menu, click Graphics Manager.

    A list of the graphics that are included in the publication appears.
  3. Look down the list of graphics to see if any of them are in EPS format.
The third-party products that are discussed in this article are manufactured by companies that are independent of Microsoft. Microsoft makes no warranty, implied or otherwise, regarding the performance or reliability of these products.

Article ID: 822701 - Last Review: 01/11/2015 05:09:24 - Revision: 2.5

  • Microsoft Office Publisher 2003
  • Microsoft Office Publisher 2003 with Digital Imaging
  • kbnosurvey kbarchive kbprb kbcolor kbpostscript kbprepress kbprint KB822701