Filtered data source may not show the correct number of records in Word 2002

This article has been archived. It is offered "as is" and will no longer be updated.
When you try to filter a data source in a Microsoft Word mail merge, the filter may not show the correct number of records.
This problem may occur if you filter a data source by using multiple filters.
To work around this problem, use one of the following methods.

Method 1: Use the Advanced option

To use the Advanced option, follow these steps:
  1. In the Mail Merge Recipients dialog box (if your data source is already attached to your mail merge main document, click Edit recipient list in Step 3 of 6 in the Mail Merge task pane), click a down-arrow next to one of the fields (column headings).
  2. In the drop-down menu, click Advanced.
  3. On the Filter Records tab, enter the criteria that you want to use to filter your mail merge.

Method 2: Enter a range filter last

If you use a range filter (such as FieldName is less than 10), enter the range field last after you enter all your other filter criteria.

Article ID: 825013 - Last Review: 01/11/2015 23:03:30 - Revision: 1.1

  • Microsoft Word 2002 Standard Edition
  • kbnosurvey kbarchive kbprb KB825013