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How to insert scanned images in Office 2007 and Office 2003 Programs

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Summary
In the programs that are listed in the "Applies to" section, you can use a scanner to insert images into a document. This article describes two methods that you can use to insert images in a document, and when to use each method.

Custom Insert Method

To insert a single image from a scanner into your document, you can use the custom insert method. This method uses the software that was included with your scanner.

Office 2007


To insert pictures from your camera or scanner, you can download the pictures to your computer and then copy them from your computer into Microsoft Office Word 2007. You can also use the Microsoft Clip Organizer to obtain pictures from your camera or scanner. After you download a picture to your computer, do the following:
  1. Open a Word 2007 document.
  2. On the Insert tab, in the Illustrations group, click Picture.
  3. Locate the picture that you want to add to your document, and then click Insert.

Office 2003


  1. Start a program that is listed in the "Applies to" section.
  2. Put the item that you want to scan in the scanner.
  3. Place your cursor where you want the image to be inserted.
  4. Click Insert, point to Picture, and then click From Scanner or Camera.
  5. If you have more than one device attached to your computer, under Device, select the device that you want to use, and then click Custom Insert.

    Note If you do not want to customize your settings and your device is a scanner, select Web Quality or Print Quality instead of Custom Insert.
  6. Follow your scanner software procedure for scanning images.

    When your scanner is finished, the image is inserted into your Office program.

Document Scanning Method

The Microsoft Office Document Scanning method uses software that is included with Microsoft Office 2007 or Microsoft Office 2003. Use this method when you want to scan a complete document (generally more than one page).

Office 2007


  1. Start a program that is listed in the "Applies to" section.
  2. Click Start, point to Programs, point to Microsoft Office, and then point to Microsoft Office Tools.
  3. In the Microsoft Office Tools list, click Microsoft Clip Organizer.
  4. Put the item or items that you want to scan in your scanner.
  5. In Clip Organizer, click File, click Add Clips to Organizer, and then click From Scanner or Camera.

    Note Scanning presets are optimized for different types of documents. The default preset is Black and White.
  6. When the scanner finishes, make sure that all the pages that you want to insert into your document are selected.
  7. Click File, and then click Save.
  8. Make sure that TIFF appears in the Save as type box.
  9. In the Save As dialog box, name the file, and then click Save.
  10. Return to the program that you started in step 1.
  11. On the Insert tab, in the Illustrations group, click Picture.
  12. In the Insert Picture dialog box, select your scanned image, and then click Insert.

    The images that you scanned are inserted into your document.
Note If your scanner’s preset resolution setting is not 300 dots per inch (dpi), change the resolution settings when you are prompted, and then click Scan to continue.

Office 2003


  1. Start a program that is listed in the "Applies to" section.
  2. Click Start, and then point to Programs.
  3. Point to Microsoft Office, and then point to Microsoft Office Tools.
  4. In the Microsoft Office Tools list, click Microsoft Office Document Scanning.
  5. Put the item or items that you want to scan in your scanner.
  6. In the Scan New Document dialog box, select a preset for scanning, and then click Scan.

    Note Scanning settings are optimized for different kinds of documents. The default setting is Black and White.
  7. When the scanner finishes, make sure that all the pages that you want to insert into your document are selected.
  8. Click File, and then click Save.
  9. In the Save As dialog box, make sure that TIFF appears in the Save as type box, name the file, and then click Save.
  10. Return to the program that you started in step 1.
  11. Click Insert, point to Picture, and then click From File.
  12. In the Insert Picture dialog box, select your scanned image, and then click Insert.

    The images that you scanned are inserted in your document.
Note If your scanner’s preset resolution setting is not 300 dots per inch (dpi), change the resolution settings when you are prompted, and then click Scan to continue.
Additional Resources
OFF2007 WD2007 XL2007 PUB2007 PPT2007
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Article ID: 827100 - Last Review: 07/12/2013 07:54:00 - Revision: 5.1

Microsoft Office PowerPoint 2003, Microsoft Office Publisher 2003, Microsoft Office Word 2007, Microsoft Office Publisher 2007, Microsoft Office PowerPoint 2007, Microsoft Office Excel 2007

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