Information about the reconcile process in Payroll in Microsoft Dynamics GP

Summary
This article describes the tables and fields that are used during Payroll reconcile process in Microsoft Dynamic GP and in Microsoft Business Solutions - Great Plains 8.0. Fields in the Payroll Check History table (UPR30100) and the Payroll Transaction History table (UPR30300) are used to update the Payroll Employee Summary table (UPR00900) and the Payroll Employee Tips Summary table (UPR00901).
More information
Note Before you follow the instructions in this article, make sure that you have a complete backup copy of the database that you can restore if a problem occurs.

Print the reconcile report before you perform the reconcile procedure. To do this, follow these steps:
  1. Use one of the following methods, depending on the program that you are using.

    Method 1: Microsoft Dynamics GP 10.0 and higher versions
    On the Microsoft Dynamics GP menu, point to Tools, point to Utilities, point to Payroll, and then click Reconcile.

    Method 2: Microsoft Dynamics GP 9.0 or Microsoft Business Solutions - Great Plains 8.0
    On the Tools menu, point to Utilities, point to Payroll, and then click Reconcile.
  2. In the Reconcile Employee Information window, click the appropriate year in the Year list, click to select the Print Report check box, and then click Process.
On the Reconcile Error Report the amount in the Before reconciliation area comes from the Payroll Employee Summary table (UPR00900). The information in the After Reconciliation area comes from the Payroll Check History table (UPR30100) and the Payroll Transaction History table (UPR30300). Review the report before you perform the reconcile procedure to verify that all information is correct.

Microsoft Dynamics GP 10.0 and Microsoft Dynamics GP 9.0

In Microsoft Dynamics GP 10.0 and in Microsoft Dynamics GP 9.0, the reconcile process updates the Payroll Transaction History Header table (UPR30301) by using information in the Payroll Transaction History table (UPR30300). Before you run the reconcile procedure, you must delete the data in the UPR30301 table for each employee that you want to reconcile. The reconcile procedure does not update existing records in the UPR30301 table. However, if a record is missing, the reconcile procedure creates the missing record.

To delete records from the UPR30301 table for a specific employee, follow these steps:
  1. Start the Support Administrator Console, Microsoft SQL Query Analyzer, or SQL Server Management Studio. To do this, use one of the following methods depending on the program that you are using.

    Method 1: For SQL Server Desktop Engine

    If you are using SQL Server Desktop Engine (also known as MSDE 2000), start the Support Administrator Console. To do this, click Start, point to All Programs, point to Microsoft Administrator Console, and then click Support Administrator Console.

    Method 2: For SQL Server 2000

    If you are using SQL Server 2000, start SQL Query Analyzer. To do this, click Start, point to All Programs, point to Microsoft SQL Server, and then click Query Analyzer.

    Method 3: For SQL Server 2005

    If you are using SQL Server 2005, start SQL Server Management Studio. To do this, click Start, point to All Programs, point to Microsoft SQL Server 2005, and then click SQL Server Management Studio.
  2. Run the following statement against the company database:
    delete UPR30301 where EMPLOYID = 'YY' and YEAR1 = 'ZZZZ'
    Replace the placeholder YY with the employee ID, and replace the placeholder ZZZZ with the appropriate year.

Microsoft Business Solutions – Great Plains 8.0

In Microsoft Business Solutions - Great Plains 8.0, the reconcile procedure does not update the Payroll Transaction History table (UPR30301). To correct this table, you must manually correct the information in the UPR30301 table. One method to correct the UPR30301 table is to run an update statement. For more information about how to correct the information in the UPR30301 table, contact your Partner or technical support.

For information about technical support for Microsoft Dynamics GP, visit the following Microsoft Web site: http://www.microsoft.com/dynamics/support/default.mspx

More information for Microsoft Dynamics GP and Microsoft Business Solutions - Great Plains 8.0

The following table describes the fields and tables that are used during the Payroll reconcile process.
Payroll Check History Field

Payroll Transaction History Field

Payroll Employee (Tips) Summary Field

Gross Wages less Charged tips



Gross Wages

Federal Wages



Federal Wages

Federal Withholding/Pay Run



Federal Tax Withheld

FICA/Soc Sec Wages



FICA Soc Sec Wages

FICA/Social Security Withholding/Pay Run



FICA Soc Sec Withheld

FICA/Medicare Wages



FICA Medicare Wages

FICA/Medicare Withholding/Pay Run



FICA Medicare Withheld



Trx Amount (for Pay Codes and Benefits with Subject to FUTA marked)

FUTA Wages



Trx Amount (for Pay Codes with a SUTA State)

SUTA Wages

Net Wages/Pay Run



Net Wages

Reported Tips





Reported Tips

Reported Receipts



Reported Receipts

Charged Receipts



Charged Receipts

Allocated Tips



Allocated Tips

Federal Tips



Federal Tips

FICA/SS Tips



FICA Soc Sec Tips

FICA/Med Tips



FICA Medicare Tips

Federal Tax on Tips



Federal Tax Withheld on Tips

FICA/SS Tax on Tips



FICA Soc Sec Tax Withheld on Tips

FICA/Med Tax on Tips



FICA Medicare Tax Withheld on Tips

Uncollected FICA/SS Tax/Pay Run



FICA Soc Sec Uncollected Tax on Tips

Uncollected FICA/Med Tax/Pay Run



FICA Medicare Uncollected Tax on Tips

Properties

Article ID: 874131 - Last Review: 03/29/2016 14:53:00 - Revision: 8.0

Microsoft Dynamics GP 2013, Microsoft Dynamics GP 2010, Microsoft Dynamics GP 10.0, Microsoft Dynamics GP 9.0, Microsoft Business Solutions–Great Plains 8.0

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