If members of a workspace do not synchronize regularly with that workspace, the workspace manager may receive synchronization alerts in SharePoint Workspace, in Microsoft Office Groove 2007, and in earlier versions of Groove. This article contains information about synchronization alerts in Groove and synchronization alerts for Groove workspaces in SharePoint Workspace.
The workspace manager will receive a synchronization
alert for a workspace if all the following conditions are true:
- The manager's outgoing data queue for a workspace has
outstanding changes for a member.
- The oldest queued change is 21 days old or
- The manager makes a change to the workspace.
- The total size of the workspace exceeds 100 megabytes (MB).
Note In Groove Workspace 2.5, the 100-MB size limit does not apply. Therefore, even small workspaces will display alerts.
When the manager receives a synchronization alert for a
workspace, the manager has the option to suspend the member.
Changes to a workspace are queued by endpoint.
A member who uses Groove on multiple computers will have queue entries for each
computer. Although members are never automatically suspended from a workspace, account endpoints or computer
endpoints can be
For workspaces that are over the 100-MB size limit, Groove automatically
suspends each computer
that is not updated as it passes the 21-day mark until the workspace changes are queued to be
delivered to the member on only one computer. A workspace manager must
manually suspend the member for the last computer that does not synchronize for
use Groove on a single computer will never be
suspended automatically. A workspace manager must explicitly suspend the members
after the manager receives a synchronization alert for the workspace.Note
After a member was suspended in Groove Workspace 2.5, the manager
would continue to be notified that the suspended member was not receiving
changes. This problem was resolved in Groove Virtual Office 3.0.
Consider the following
this scenario, the
workspace has the
following members: Fred
(manager), Jane (manager), and
- January 1
Fred goes on extended holiday without a connection to the
- January 5
Mary updates the Team Task workspace. This is the first
update in her outgoing queue that is not received by Fred.
- January 10
Jane updates the Team Task workspace. This is the first update
in her outgoing queue that is not received by Fred.
- January 26
The oldest change in Mary's queue is now 21 days old.
However, because she is not a manager, Mary does not receive a synchronization
Note If Mary's role is changed to manager before this situation is
resolved, she will receive a synchronization alert.
- January 31
The oldest change in Jane's queue is now 21 days old.
Therefore, she receives a synchronization alert icon (a yellow triangle) by the
workspace in her Workspaces listings on the computer where the change
Jane clicks Suspend Members for the
workspace and sees that Fred has been offline for a long time. Groove asks if Jane
wants to suspend Fred to recover the disk space that is being used to store the
changes that he has not received. Jane chooses not to suspend Fred. The
outgoing data queue will continue to grow as long as Fred does not connect to
- February 4
Fred's relay server sees that Mary's first changes are now 30
days. Therefore, the relay server purges those changes from Fred's incoming
data queue on the relay server. This clear interval is set on the relay itself
and is independent of the manager's decision to suspend or not suspend members. The changes still exist in the members' local queues.
- March 1
Fred connects to Groove. The first new workspace update that
Fred receives from either Mary or Jane will advise Fred's computer that it is
missing earlier changes. These changes include those that were purged from the
relay server. Fred's computer will automatically fetch these changes from
Jane's or Mary's queue until his local copy of the workspace is synchronized.
If many changes were made, or if the changes involve much data, this process
may take a long time. For best performance, Fred should stay online in Groove
until there is nothing left to receive. As soon as the workspace is
synchronized, Groove finishes
the changes from Jane's and Mary's outgoing data queues and frees that disk
this scenario, the workspace has the
following members: Fred (manager), Jane (participant), and
- January 1
Jane and Mary work at the same site and stay synchronized
with each other through a hub. They do not have access to the Internet. Additionally, they
change the workspace regularly.
- February 1
Jane and Mary do not receive a synchronization alert because
they are participants. Fred does not receive a synchronization alert because he
is not aware of Jane's or Mary's changes.
- February 15
Jane connects to the Internet. This action sends her changes
to Fred's relay server.
Fred goes online and receives Jane's changes
from his relay.
When Groove receives those changes, Groove sees that
Fred is missing Mary's changes. Then, Groove automatically fetches the missing
data from Jane's queue. This behavior occurs because Jane, not Mary, is the one
who is online.
As soon as Fred's copy of the workspace is synchronized, Groove clears the changes from Jane's and Mary's outgoing data
queues and frees that disk space.
Article ID: 913614 - Last Review: January 17, 2015 - Revision: 2.0
- Groove Virtual Office 3.0 File Sharing Edition
- Groove Virtual Office 3.0 Professional Edition
- Groove Virtual Office 3.0 Project Edition
- Groove Virtual Office 3.0 Trial Edition
- Groove Virtual Office 3.1 File Sharing Edition
- Groove Virtual Office 3.1 Professional Edition
- Groove Virtual Office 3.1 Project Edition
- Groove Virtual Office 3.1 Trial Edition
- Groove Workspace 2.5 Preview Edition
- Groove Workspace 2.5 Professional Edition
- Groove Workspace 2.5 Project Edition
- Groove Workspace 2.5 Standard Edition
- Microsoft Office Groove 2007
- Microsoft SharePoint Workspace 2010
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