Account Privacy Settings

To access Office privacy settings, open any Office application, select Account, and under Account Privacy select the Manage Settings button. This will open the Account Privacy settings dialog box where you can select your privacy options.

If you already have an Office application open, select the File tab, then select Account (or Office Account in Outlook) > Manage Settings.

Notes: 

  • This applies to Office version 1904 or newer.

  • If you're using Office with a work or school account your administrator may have configured what settings you can change. 

On Windows these settings apply to Word, Excel, PowerPoint, Outlook, OneNote, Project, and Visio.

More details

Look for Account towards the bottom left corner of the window. 

The file tab in Office with an arrow pointing to the Account option

Select Manage Settings under Account Privacy.

The Account panel showing the Account Privacy, Manage Settings button

To access Office privacy settings, open any Office application, select the app menu > Preferences > Privacy. This will open the Account Privacy settings dialog box where you can select your privacy options.

The Privacy icon under application preferences.

On Mac these settings apply to Word, Excel, PowerPoint, Outlook, and OneNote.

To access Office privacy settings in Word, Excel, PowerPoint, OneNote, and Visio:  

  • In edit mode: Select File > About > Privacy Settings.

    Screenshot of the Privacy Settings button

  • In view mode: At the top of the page, select  More options icon > Privacy Settings.

    Screenshot of the Privacy Settings button

To access Office privacy settings, open any Office app and go to Settings > Privacy Settings. This will open the Privacy Settings menu where you can select your privacy options.

Screenshot of the Privacy Settings button   

On iOS these settings apply to Word, Excel, PowerPoint, Outlook, OneNote, and Visio.

To access Office privacy settings, open any Office app, select your account picture in the upper-left corner, and select Privacy Settings. This will open the Privacy Settings menu where you can select your privacy options.

Screenshot of the Accounts menu

On Android these settings apply to Word, Excel, PowerPoint, OneNote, and Visio.

Your settings go with you

When you adjust your privacy settings, turning things on or off, those settings will roam to all of your Windows, Mac, Android, and iOS devices. So if you decide to turn off experiences that analyze your content on your Windows desktop computer, for example, the next time you sign in to a Microsoft 365 app on your phone that setting will be applied there as well. If you turn it back on on the phone, the next time you sign into a Microsoft 365 app on the desktop, it will be turned back on there as well. Your settings travel with you.

Note that on Mac only the settings for Word, Excel, PowerPoint, OneNote, and Outlook will roam.

Important: The settings are associated to your account so they only roam if you sign into the other devices with the same personal, work, or school account.

The exception to this is if you turn off the setting that disables all non-essential connected experiences. The service that roams your privacy settings across devices is also turned off by that switch, so when that setting is off your settings will not roam to, or from, that particular device. If you have other devices where that switch is not turned off, they will continue to roam your settings among themselves.

If you want to turn off all non-essential connected experiences on all of your eligible devices, you'll need to turn it off on each of them. 

See Also

Connected Experiences in Office

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