Admin information

Microsoft Forms data is stored on servers in the United States, with the exception of data for European-based tenants. The data for European-based tenants is stored on servers in Europe.

Microsoft 365 IT Administrators can turn off Microsoft Forms in the Microsoft 365 admin Center, under the User Management tab. See Set up Microsoft Forms and Turn off or turn on Microsoft Forms for more details.

By default, Forms is turned on for everyone in an organization. Administrators can change access permissions for specific people in the organization. See Set up Microsoft Forms and Administrator settings in Microsoft Forms.

The Modern authentication setting for Outlook needs to be enabled in order to ensure people in your organization can create a poll in Outlook.

  1. Sign in to https://admin.microsoft.com with your work or school account.

  2. Select Settings > Org settings.

    Note: If you don't see the Settings option, select More options button Show all in the left pane.

  3. Select Modern authentication.

  4. Check the option, Turn on modern authentication for Outlook 2013 for Windows and later (recommended).

Learn more about modern and multi-factor authentication and how set it up and roll it out to your organization.

Yes, you can use Centralized Deployment to deploy just the Forms add-in for PowerPoint. 

  1. Sign in to https://admin.microsoft.com with your work or school account.

  2. Select Settings > Add-ins.

    Note: If you don't see the Settings option, select More options button Show all in the left pane.

  3. In the Add-ins list, select Forms.

  4. Under Assign Users in the Edit Forms pane, select Everyone.

  5. Select Save.

If you're an admin, you can transfer form ownership from an employee that has already left your organization. In the address bar of your browser, replace the existing URL with the following:

  1. https://forms.office.com/Pages/delegatepage.aspx?originalowner=[email address]

    • originalowner = Email address of the form owner that has left your organization.

    For example, if the form owner ("Jason Fabian") left your organization ("Contoso"), your workaround URL would look like this:

    https://forms.office.com/Pages/delegatepage.aspx?originalowner=JasonFabian@contoso.com

  2. You now have access to the former employee's forms. On the form you want to transfer, click More form actions More options button , and then select Move.

Note: We are currently rolling out this feature, which is in early preview stages. If you have suggestions about how we can improve it, please provide your feedback at the Microsoft Forms User Voice site.

Currently, there is no limit for the number of users for which data is retained, as long as the provisioning of their accounts is within your organization's online service agreement. There is also no limit for the amount of data stored for user accounts.

In Microsoft Forms, we enable automated machine reviews to proactively detect the malicious collection of sensitive data in forms and temporary block those forms from collecting responses.

Learn more about Microsoft Forms and proactive phishing prevention.

If you're a global and/or security administrator, you can log in to the Microsoft 365 admin center at admin.microsoft.com and go to the Message Center. Here, you'll get a daily summary of any and all blocked forms. For each form listed, you can choose whether to unblock it or confirm its phishing attempt. Learn more about how to review and unblock forms or users detected and blocked for potential phishing.

If the owner license has been removed or the owner’s account is disabled, there is no change for the amount of data stored for the user account.

If a user account has been deleted from your tenant (Azure AD), all account-related data will be deleted 30 days after the user has been deleted.

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