Basic tasks using a screen reader with the Office app

Basic tasks using a screen reader with the Office app

Read out loud symbol with the label Screen reader content. This topic is about using a screen reader with Office

This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.

Use the Office app with VoiceOver, the built-in iOS screen reader, to perform basic tasks. You'll learn how to open files, pin files to the home screen, manage notifications, and send feedback.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in iOS screen reader, VoiceOver. To learn more about using VoiceOver, visit Apple accessibility.

In this topic

Open a file

  1. In the Office app home screen, swipe right until you hear "Open," and double-tap the screen. You hear: "Open, heading."

  2. Swipe right to browse the list of locations, and double-tap the screen when you hear the one you want. If the file you want to open is in a subfolder, swipe right to browse the directory and double-tap the screen to open the subdirectory.

  3. Once your are in the location or directory that contains the file you want, swipe right until you hear the name of the file, and double-tap the screen. You hear "Opening," and the file is opened in the Office app.

Pin a document to the home screen

You can pin important documents to the home screen so they're easier to find.

  1. In the Office app home screen, locate the document you want to pin. Swipe left until you hear "Open," and double-tap the screen. You hear "Open, heading."

    Note: If the file you want to pin to the home screen is currently listed in the Recent list on the home screen, swipe right until you hear the name of the file, then skip to step 4.

  2. Swipe right to browse the list of locations, and double-tap the screen when you hear the one you want. If the file you want to open is in a subdirectory, swipe right to browse the directory and double-tap the screen to open the subdirectory.

  3. Once your are in the location or directory that contains the file you want, swipe right until you hear the name of the file.

  4. Swipe right once. You hear: "More options." Double-tap the screen.

  5. Swipe right until you hear "Pin to top," and double-tap the screen the toggle the setting.

  6. Swipe left until you hear "Done," and double-tap the screen.

Manage notifications

You can enable or disable push notifications sent by the Office app, and enable notifications for product announcements.

  1. In the Office app home screen, swipe left until you hear "Account profile," and double-tap the screen.

  2. Swipe right until you hear "Settings," and double-tap the screen.

  3. Swipe right until you hear "Push notifications," and double-tap the screen.

  4. Swipe left or right to navigate the notification settings. When you find the one you want, double-tap the screen to toggle it on or off.

Send feedback

  1. In the Office app home screen, swipe left until you hear "Account profile," and double-tap the screen.

  2. Swipe right until you hear "Help and feedback," and double-tap the screen.

  3. Swipe right until you hear "Tell us what you like" or "Tell us what can be better," depending on what kind of feedback you want to send, and double-tap the screen.

  4. Use the on-screen keyboard to type your feedback. If you want to include an email address with your feedback, swipe right until you hear "Email, optional, text field," and type your email address.

  5. To send your feedback, swipe left until you hear "Send," and double-tap the screen.

See also

Accessibility in the Microsoft Office App

Use a screen reader to manage accounts in the Office app

Use a screen reader to work with files in the Office app

Set up your device to work with accessibility in Office 365

Learn the layout of the Office app with a screen reader

Use a screen reader to explore and navigate the Office app

Use the Office app with TalkBack, the built-in Android screen reader, to perform basic tasks with a screen reader. You'll learn how to open files, manage notifications, and send feedback.

Notes: 

  • New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.

  • This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.

In this topic

Open a file

  1. In the Office app home screen, swipe right until you hear "Browse," and double-tap the screen.

  2. Swipe right to browse the list of locations, and double-tap the screen when you hear the one you want. If the file you want to open is in a subdirectory, swipe right to browse the directory and double-tap the screen to open the subdirectory.

  3. Once your are in the location or directory that contains the file you want, swipe right until you hear the name of the file, and double-tap the screen. The file is opened in the Office app.

Manage notifications

You can enable or disable push notifications sent by the Office app.

  1. In the Office app home screen, swipe left until you hear "Your profile," and double-tap the screen.

  2. Swipe right until you hear "Settings," and double-tap the screen.

  3. Swipe right until you hear "Notifications," and double-tap the screen, then swipe left or right to navigate the notification settings. When you find the one you want, double-tap the screen to toggle it on or off.

Send feedback

  1. In the Office app home screen, swipe left until you hear "Your profile," and double-tap the screen.

  2. Swipe right until you hear "Send feedback," and double-tap the screen.

  3. Swipe right until you hear "I like something," "I don't like something," or "I have an idea," depending on what kind of feedback you want to send, and double-tap the screen.

  4. Use the on-screen keyboard to type your feedback.

  5. By default, your email address is included with any feedback you send. If you do not want to include an email address with your feedback, swipe right until you hear "Clear email," and double-tap the screen.

  6. To send your feedback, swipe left until you hear "Submit," and double-tap the screen.

See also

Accessibility in the Microsoft Office App

Use a screen reader to manage accounts in the Office app

Use a screen reader to work with files in the Office app

Set up your device to work with accessibility in Office 365

Learn the layout of the Office app with a screen reader

Use a screen reader to explore and navigate the Office app

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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