SharePoint Online Quick Start

Collaborate

Collaborate in SharePoint

Open a document from a document library

  1. Go to a SharePoint site.

  2. Open the document library (usually named Documents).

  3. Select a document.

  4. Do any of the following:

    • Select Open >¬†Open in browser.

    • If you have the desktop app installed on your computer and want to use it, select a file and then select Open > Open in app.

In the left navigation, select Documents to open the document library.

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You can open a file in your browser or in a desktop Office app.

Share a document

  1. Select the document you want to share.

  2. Select Share.

  3. You have three options:

    • Type the names or email addresses of the people you want to share the document with, and add a message if you'd like. When you're ready, select Send.

    • Select Copy Link to create a direct link to the file that can be shared in an email or IM.

    • Select Outlook to open Outlook on the web and add a link to the file in a new email message.

SharePoint Online Share document

Work with others on the same document, at the same time

Open the document for editing in Office for the web.

The number of people currently editing the document appears at the top of the document in Office Online.

Co-authors that also currently have the document open are shown at the right end of the ribbon.

Sync files to your computer

  1. From a document library on the SharePoint site that you want to sync files from, select Sync.

  2. Sign in with your work or school account.

  3. Finish set-up and the files will start syncing to your computer. You'll find your files under OneDrive - <organization name> in File Explorer or Mac Finder.

After you select Sync, SharePoint helps you set up that process.

Work from anywhere

If you have a Microsoft 365 subscription that includes SharePoint Online, you can view information on sites, collaborate with colleagues, access shared documents, and stay connected with your work using your mobile device.

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