In Microsoft Teams (free), you can easily create meetings with your contacts. You can create instant meetings when you want to start the meeting now, or you can create scheduled meetings to share with your contacts. Do you want to create a meeting, but don't have an account for Microsoft Teams (free)? Sign up now.
Note: In Microsoft Teams (free), you can create meetings of up to one hundred participants for up to 60 minutes. Learn more about Teams subscriptions.
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There are multiple ways to create an instant meeting:
-
From your Chat tab, tap Start an instant meeting
at the top of the list. -
Tap your profile picture, tap Calendar, then tap Start an instant meeting
at the top of the screen.
-
-
You can tap Edit
to change the name of the meeting.
-
Tap Share meeting invite
to share your meeting link via SMS and more. -
Tap Copy meeting link
to copy the meeting invite link to your clipboard. -
Tap Start meeting to begin.
-
Your meeting is created, and your meeting link is displayed in the meeting chat. You can copy and share this link at any time.
-
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Set your audio and video options and tap Join now. You can Add participants or Share the meeting invite for people to join.
Note: If you don't want to have users enter the meeting's lobby before they're able to join, disable it by tapping
Meeting participants, 
Meeting options, and select Everyone for Who can bypass the lobby in the dropdown.
Note: In the Communities preview in Teams, to schedule a community meeting, create it in the community's calendar.
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Tap your profile picture, tap Calendar, then tap Schedule meeting
at the bottom of the screen. -
Give your meeting a name in the Event name field.
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You can Add participants to your meeting by entering their name or email.
-
You can set the meeting for All day, or you can fill out the start and end fields to schedule your meeting. You can also set the meeting to repeat or add details.
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Tap Submit
to schedule your meeting. -
Your meeting appears on your Calendar; tap the meeting, then tap Share meeting invite
to share your meeting link via SMS, Skype, and more. -
Tap Join to start the meeting, set your audio and video options, and select Join now to enter the meeting as host.
Note: If you don't want to have users enter the meeting's lobby before they're able to join, disable it by tapping Meeting participants
, Meeting options , and select Everyone for Who can bypass the lobby in the dropdown.
Important: The options can vary based on screen size. If you do not see the button, you may need to tap More 
to bring up more call options.
In the meeting, you can select the following:
-
Chat to display the meeting chat. -
Meeting participants, where you can add members from your contacts.
-
Enable/disable your camera. -
Mute/unmute your microphone. -
Change your audio options to Device, Speaker, or Audio off. -
Tap More
to bring up more call options:-
Raise your handin the call or send a reaction.
-
Chat to display the meeting chat.
-
People where you can view meeting participants or add people to the meeting.
-
Share photos, videos, or your device screen. -
View to show the current call layout. -
Don't show chat bubbles. -
Put yourself on hold. -
Turn off incoming video.
-
When a Microsoft Teams (Free) user sends a calendar invitation, information pertaining to organizer’s email will be made available to the recipients. These invitations may be sent via email or SMS, on behalf of the organizer.
For users that sign in with their email based Microsoft account (based on Outlook, Hotmail, MSN, etc.):
-
Email recipients will be shown the organizer’s Microsoft account email address. This email address will be shown to the organizer in the header when the calendar invitation is being prepared.
-
SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).
For users that sign in with a phone number-based Microsoft account, or sign in with an email based Microsoft account using non Microsoft email (for example, Gmail, Yahoo!):
-
Email recipients will be shown a system-generated email address created by Microsoft that is unique to the organizer.
-
SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).
Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.
When a Microsoft Teams (free) user adds a calendar event to their personal calendar, information pertaining to recipient’s email is available to other attendees of the meeting.
For users that have accepted a calendar invitation and added it to their personal calendar and that sign in with:
-
An email-based Microsoft account (based on Outlook, Hotmail, MSN, etc.), their Microsoft account email address will be visible to other attendees/meeting participants.
-
An email-based Microsoft account using non-Microsoft email (for example, Gmail, Yahoo!) or a phone number-based Microsoft account, a system generated email address created by Microsoft that is unique to the user will be visible to other attendees/meeting participants.
Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.
Users can login to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.
A Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.
-
There are multiple ways to create an instant meeting:
-
From your Chat tab, tap Start an instant meeting
at the top of the list. -
Tap your profile picture, tap Calendar, then tap Start an instant meeting
at the top of the screen.
-
-
You can tap Edit
to change the name of the meeting.
-
Tap Share meeting invite
to share your meeting link via SMS and more. -
Tap Copy meeting link
to copy the meeting invite link to your clipboard. -
Tap Start meeting to begin.
-
Your meeting is created, and your meeting link is displayed in the meeting chat. You can copy and share this link at any time.
-
-
Set your audio and video options and Add participants or Share the meeting invite for people to join.
Note: In the Communities preview in Teams, to schedule a community meeting, create it in the community's calendar.
-
Tap your profile picture, tap Calendar, then tap the plus
at the bottom of the screen. -
Give your meeting a name in the Title field.
-
You can Add participants to your meeting by entering their name or email.
-
You can set the meeting for All day or use the Start and End fields to schedule your meeting. You can also set the meeting to repeat, set a location, or add a Description.
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Tap Done to schedule your meeting.
-
Your meeting appears on your Calendar; tap the meeting, then tap Share meeting invite
to share your meeting link via SMS, Skype, and more. -
Tap the meeting in your Calendar, then tap Join to start the meeting, set your audio and video options, and select Join now to enter the meeting as host.
Important: The options can vary based on screen size. If you do not see the button, you may need to tap More to bring up more call options.
In the meeting, you can select the following:
-
Chat to display the meeting chat.
-
Meeting participants where you can add members from your contacts.
-
Enable/disable your camera.
-
Mute/unmute your microphone.
-
Change your audio options to Device, Speaker, or Audio off.
-
Tap More
to bring up more call options:-
Raise your handin the call or send a reaction.
-
Chat to display the meeting chat.
-
People where you can view meeting participants or add people to the meeting.
-
Share photos, videos, or your device screen.
-
Turn off incoming video. -
Put yourself on hold.
-
Don't show chat bubbles.
-
When a Microsoft Teams (free) user sends a calendar invitation, information pertaining to organizer’s email will be made available to the recipients. These invitations may be sent via email or SMS, on behalf of the organizer.
For users that sign in with their email based Microsoft account (based on Outlook, Hotmail, MSN, etc.):
-
Email recipients will be shown the organizer’s Microsoft account email address. This email address will be shown to the organizer in the header when the calendar invitation is being prepared.
-
SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).
For users that sign in with a phone number-based Microsoft account, or sign in with an email based Microsoft account using non Microsoft email (for example, Gmail, Yahoo!):
-
Email recipients will be shown a system-generated email address created by Microsoft that is unique to the organizer.
-
SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).
Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.
When a Microsoft Teams (free) user adds a calendar event to their personal calendar, information pertaining to recipient’s email is available to other attendees of the meeting.
For users that have accepted a calendar invitation and added it to their personal calendar and that sign in with:
-
An email-based Microsoft account (based on Outlook, Hotmail, MSN, etc.), their Microsoft account email address will be visible to other attendees/meeting participants.
-
An email-based Microsoft account using non-Microsoft email (for example, Gmail, Yahoo!) or a phone number-based Microsoft account, a system generated email address created by Microsoft that is unique to the user will be visible to other attendees/meeting participants.
Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.
Users can login to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.
A Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.
-
There are multiple ways to create an instant meeting:
-
Open Microsoft Teams (free). From your Chat tab, select Meet now
at the top of the list. -
Open Microsoft Teams (free). Select the Calendar tab, select Meet now
at the top of the screen, and then select Create a meeting.Tip: For Chat in Windows 11, select the Open Teams
button.
-
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Enter a name for the meeting.
-
Select Get a link to share to generate a link that you can copy to your clipboard and share in any way you wish.
Note: After you select Get a link to share, you can disable users entering the meeting's lobby before they're able to join, by clicking Configure Meeting options, then in your default browser select Who can bypass the lobby in the dropdown menu and click Save.
-
Select Start meeting to begin. Your meeting is created, and your meeting link is displayed in the meeting chat.
Note: You can select Copy Meeting link to generate a link to share, Share via Outlook Calendar, Share via Google Calendar, or Share via default email in Microsoft Teams (free) for Windows 11.
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Set your audio and video options, and then select Join now. Learn more about how to customize your background in the pre-join screen.
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Open Microsoft Teams (free).
Tip: For Chat in Windows 11, select the Open Teams
button. -
From the Calendar tab, select New Meeting at the top of the screen.
-
Give your meeting a name in the Add title field.
-
Enter a name, email, or phone number to add participants to your meeting.
-
You can fill out the start and end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details.
-
Select Save to schedule your meeting.
-
You can choose Copy link
to copy your meeting invite link and share in any way you wish. Your meeting will also appear on your Calendar; you can open the meeting at any time and select Copy link to copy your meeting invite link.-
You can open the meeting at any time and select Copy link
to copy your meeting invite link. -
You can configure the meeting's privacy options by clicking Meeting options. A new tab should open in your default browser where you can set Who can bypass the lobby and Who can present options in the dropdown menu.
-
In the meeting, you can select the following:
-
Chat to display the meeting chat.
-
People where you can view meeting participants or add people to the meeting.
-
View to select a call layout.
-
Raise to raise your hand in the call. -
React to send a reaction to the call. -
Select
More to bring up more actions for your call:-
Select Meeting info to show the meeting's title, copy the meeting link, and more. -
Apply background effects, like blurring or changing your background.
-
Access your Device settings to check your Audio and Video devices. -
Open the Meeting options to control who can bypass the lobby or present content.
-
Choose your Accessibility options. -
Focus on content. -
View the call in Full screen. -
Don't show chat bubbles.
-
Turn off incoming video.
-
-
Enable/disable your Camera.
-
Mute/unmuteyour Mic.
-
Share your screen. When selecting which screen you want to share, you'll also have the option to Include computer sound.
When a Microsoft Teams (free) user sends a calendar invitation, information pertaining to organizer’s email will be made available to the recipients. These invitations may be sent via email or SMS, on behalf of the organizer.
For users that sign in with their email based Microsoft account (based on Outlook, Hotmail, MSN, etc.):
-
Email recipients will be shown the organizer’s Microsoft account email address. This email address will be shown to the organizer in the header when the calendar invitation is being prepared.
-
SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).
For users that sign in with a phone number-based Microsoft account, or sign in with an email based Microsoft account using non Microsoft email (for example, Gmail, Yahoo!):
-
Email recipients will be shown a system-generated email address created by Microsoft that is unique to the organizer.
-
SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).
Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.
When a Microsoft Teams (free) user adds a calendar event to their personal calendar, information pertaining to recipient’s email is available to other attendees of the meeting.
For users that have accepted a calendar invitation and added it to their personal calendar and that sign in with:
-
An email-based Microsoft account (based on Outlook, Hotmail, MSN, etc.), their Microsoft account email address will be visible to other attendees/meeting participants.
-
An email-based Microsoft account using non-Microsoft email (for example, Gmail, Yahoo!) or a phone number-based Microsoft account, a system generated email address created by Microsoft that is unique to the user will be visible to other attendees/meeting participants.
Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.
Users can login to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.
A Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.
-
There are multiple ways to create an instant meeting:
-
From your Chat tab, select New Meeting
at the top of the list. -
Select the Calendar tab, click Meet now
at the top of the screen, and then select Create a meeting.
-
-
Enter a name for the meeting.
-
Select Get a link to share to generate a link that you can copy to your clipboard and share in any way you wish.
-
Select Start meeting to begin.
-
Your meeting is created, and your meeting link is displayed in the meeting chat. You can copy and share this link at any time.
-
-
Set your audio and video options, and then select Join now.
-
From the Calendar tab, select the New Meeting button at the top of the screen.
-
Give your meeting a name in the Title field.
-
Enter a name, email, or phone number to add participants to your meeting.
-
You can fill out the start and end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details.
-
Select Save to schedule your meeting.
-
You can choose Copy link
to copy your meeting invite link and share in any way you wish, or you can use Google Calendar to create and send the meeting through Google Calendar. Your meeting will also appear on your calendar.-
You can open the meeting at any time and select Copy link
to copy your meeting invite link.
-
In the meeting, you can select the following:
-
View to select a call layout.
-
People where you can view meeting participants or add people to the meeting.
-
Show conversation to display the meeting chat.
-
Raise to raise your hand in the call.
-
React to send a reaction to the call.
-
Select
More to bring up more actions for your call:-
Access your Device settings to check your Audio and Video devices.
-
Open the Meeting options to control who can bypass the lobby or present content.
-
Select Meeting info to show the meeting's title, copy the meeting link, and more.
-
Apply background effects, like blurring or changing your background.
-
-
Turn off incoming video.
-
Focus on content.
-
View the call in Full screen.
-
-
Enable/disable your camera.
-
Mute/unmute your microphone.
-
Share your screen. When selecting which screen you want to share, you'll also have the option to Include computer sound.
When a Microsoft Teams (free) user sends a calendar invitation, information pertaining to organizer’s email will be made available to the recipients. These invitations may be sent via email or SMS, on behalf of the organizer.
For users that sign in with their email based Microsoft account (based on Outlook, Hotmail, MSN, etc.):
-
Email recipients will be shown the organizer’s Microsoft account email address. This email address will be shown to the organizer in the header when the calendar invitation is being prepared.
-
SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).
For users that sign in with a phone number-based Microsoft account, or sign in with an email based Microsoft account using non Microsoft email (for example, Gmail, Yahoo!):
-
Email recipients will be shown a system-generated email address created by Microsoft that is unique to the organizer.
-
SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).
Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.
When a Microsoft Teams (free) user adds a calendar event to their personal calendar, information pertaining to recipient’s email is available to other attendees of the meeting.
For users that have accepted a calendar invitation and added it to their personal calendar and that sign in with:
-
An email-based Microsoft account (based on Outlook, Hotmail, MSN, etc.), their Microsoft account email address will be visible to other attendees/meeting participants.
-
An email-based Microsoft account using non-Microsoft email (for example, Gmail, Yahoo!) or a phone number-based Microsoft account, a system generated email address created by Microsoft that is unique to the user will be visible to other attendees/meeting participants.
Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.
Users can login to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.
A Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.
-
There are multiple ways to create an instant meeting:
-
From your Chat tab, click New Meeting
above your chat list. -
Select the Calendar tab, click Meet now
at the top of the screen, and then click Create a meeting.
-
-
Enter a name for the meeting.
-
Click Get a link to share to generate a link that you can copy to your clipboard and share in any way you wish.
Note: After you click Get a link to share, you can disable users entering the meeting's lobby before they're able to join, by clicking Configure Meeting options. A new tab should open in your default browser where you can change Who can bypass the lobby in the dropdown menu. Set your options and then click Save.
-
Select Start meeting to begin.
Note: Your browser will ask permission to use your recording device, and you must grant access if you wish to speak in the meeting. You will have the option to disable sound for the meeting.
-
From the Calendar tab, select the New Meeting button at the top of the screen.
-
Give your meeting a name in the Title field.
-
Add required attendees to your meeting.
-
You can fill out the start and end fields to schedule your meeting or set the meeting for All day. You can also set the meeting to repeat, add a location, or add details.
-
Select Save to schedule your meeting.
-
You can choose Copy link
to copy your meeting invite link and share in any way you wish, or you can use Google Calendar to create and send the meeting through Google Calendar. Your meeting will also appear on your calendar.-
You can open the meeting at any time and select Copy link
to copy your meeting invite link. -
You can configure the meeting's privacy options by clicking Meeting options. A new tab should open in your default browser where you can set Who can bypass the lobby and Who can present options in the dropdown menu.
-
In the meeting, you can select the following:
-
Enable/disable your camera.
-
Mute/unmute your microphone.
-
Share your desktop.
-
More actions to bring up your call options.
-
Access your Device settings to check your audio and video devices.
-
Show meeting details to show the meeting's title, copy the meeting link, and more.
-
Enter full screen. -
End the meeting. -
Turn off incoming video.
-
-
Raise hand to raise your hand in the call. -
Show conversation to display the meeting chat.
-
Show participants to view or add participants from your contacts.
When a Microsoft Teams (free) user sends a calendar invitation, information pertaining to organizer’s email will be made available to the recipients. These invitations may be sent via email or SMS, on behalf of the organizer.
For users that sign in with their email based Microsoft account (based on Outlook, Hotmail, MSN, etc.):
-
Email recipients will be shown the organizer’s Microsoft account email address. This email address will be shown to the organizer in the header when the calendar invitation is being prepared.
-
SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).
For users that sign in with a phone number-based Microsoft account, or sign in with an email based Microsoft account using non Microsoft email (for example, Gmail, Yahoo!):
-
Email recipients will be shown a system-generated email address created by Microsoft that is unique to the organizer.
-
SMS / phone number-based recipients are sent an SMS, which contains an invite to join Microsoft Teams (free).
Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.
When a Microsoft Teams (free) user adds a calendar event to their personal calendar, information pertaining to recipient’s email is available to other attendees of the meeting.
For users that have accepted a calendar invitation and added it to their personal calendar and that sign in with:
-
An email-based Microsoft account (based on Outlook, Hotmail, MSN, etc.), their Microsoft account email address will be visible to other attendees/meeting participants.
-
An email-based Microsoft account using non-Microsoft email (for example, Gmail, Yahoo!) or a phone number-based Microsoft account, a system generated email address created by Microsoft that is unique to the user will be visible to other attendees/meeting participants.
Email accounts are shown in place of phone numbers or email based non-Microsoft account using Gmail, Yahoo!, etc. because calendar invitations are associated with email-based accounts/mailboxes.
Users can login to Outlook.com to export their calendar invitations. Learn how to import and export Outlook email, contacts, and calendar.
A Teams for work or school account users will be able to join the meeting as a guest. In case Teams for work or school account users are signed in to Teams for personal or small business use, then they will join using their personal account. Teams for work or school user’s organization’s privacy policy and data handling terms do not apply to participation in Teams for personal and small business use meetings. Instead, the Microsoft Privacy Statement governs data handling for meetings you invite others to join.
Contact us
For more help, contact support or ask a question in the Microsoft Teams Community.
