Create an email signature in Outlook

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If you prefer to skip the video and go straight to the written instructions, see Add a signature to messages.

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You can create personalized signatures for your email messages that include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set it up so that signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.

You can also use one our pre-defined templates to create your signature. See Create an email signature from a template to download the templates in Word, customize them, and then copy and paste them into the Edit signature box as shown below. 

Add a signature to messages

Important: If you have a Microsoft 365 account, and you use Outlook and Outlook Web App, you need to create a signature in each. To create and use email signatures in Outlook Web App, see Create and add an email signature in Outlook Web App .

  1. On the Home tab, select New Email.

    New mail command

  2. Select the Message tab.

  3. In the Include group, select Signature, and then choose Signatures.

    Signature command

  4. Under Choose default signature, in the E-mail account list, select an email account to associate with the signature.

    Create a signature

  5. Under Select signature to edit, select New and type a name for the signature.

  6. Under Edit signature, type the signature that you want to use and select OK.

    Type a new signature to use in your email

To learn more about creating and using signatures in Outlook, see Add a signature to messages, or the Using email signatures in Outlook training course.

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