How Microsoft Search in Bing helps keep your info secure

To help make finding info at work faster and easier, your organization uses Microsoft Search. When you search on Bing, Office 365, or SharePoint Online—and you're signed in to your work or school account—you'll get relevant results from your organization, including people, files, internal sites, and more.

Security and privacy are a priority

Helping keep you and your organization's info secure and private is important. With Microsoft Search in Bing:

  • Only people in your organization who are signed in with a valid work or school account can see work results

  • Microsoft doesn't target advertising based on your work identity or your organization's identity

  • Your search administrator can only see the number of searches by type (people, files, etc.) and an aggregated list of top searches

  • Only you can see your individual work search history

  • You can only find work files and info shared with you or that you have permission to see

  • Bing protects your work results so you can feel confident knowing your info is never available to public Bing searches or other organizations, including Microsoft

What you and others can find

When you use Microsoft Search in Bing, you'll only find info and results that you have access to. For example:

  • Files you've created or that have been directly shared with you

  • Files that have been shared with a group you belong to or saved to a SharePoint or OneDrive site you have access to

  • Free/busy times for people in your organization

  • Meetings that you and a person or group have both been invited to

  • SharePoint sites that you're a member of or that have been shared with you

  • Private conversations you were part of

  • Public conversations

Work and web results on Bing

When you search for work results, Bing sends your search to the relevant Office 365 products and services, such as SharePoint, OneDrive, Teams, and Yammer. When your enterprise cloud returns results, Bing displays them—and only people who are signed in with a valid work account can see them.

There are two places you can see work results in Bing:

  • ALL results page: if there's a relevant work result, it will appear at the top of the search results page, followed by relevant public web results

  • WORK results page: This page only shows work results from your organization and never includes public web results

When you're on the ALL results page, you can easily identify work results by looking for your organization's logo, name, or your profile image.

Screen shot of the ALL results page with callouts identifying work results.

Automatic sign in

If you sign in to your work account on other Microsoft sites, you may notice that you're automatically signed in when you go to bing.com or use the Bing app. To reduce the number of times you're prompted to sign in, your organization has enabled automatic sign in. You can quickly tell if you're signed in to your work account when you search on Bing—just look for your work email address at the top of any page.

Also, if you sign out of your work account on Bing or any Microsoft site, you’ll be signed out on all Microsoft sites.

Keep your personal searches private

If you do not want your searches to be recorded in your personal search history, the fastest and easiest way to search the web privately is to open a private browser window, for example an Edge InPrivate window or a Chrome incognito window. Using a private browser window ensures that other people with access to your device won't see your search history, but your school, workplace, or internet service provider might still be able to access this data. Also, you may want to consider using a secure network at home for any sensitive, personal online activity. Learn more about staying safe online.

Your work and web search history

Your search history on Bing is handled differently based on your status:

  • Signed in to your work account: Your specific work search history isn't shared with your company or other companies, including Microsoft. You can review your search history at any time by downloading it from your search history page. Only the last 30 days of your search history are available. Using Microsoft Search in Bing, your search administrator may be able to see your searches as part of an aggregated list of top searches, but they are not attributed to you.

  • Signed in to your personal Microsoft account: You're also in control of the search history associated with your personal Microsoft account. Bing and Microsoft provide tools for you to manage and clear your search history, as well as ways to prevent new searches from being added to it.

  • Not signed in: When you're signed out, your search history is only available on that device. You can clear all searches from your history or remove specific searches from that particular device, as well as prevent new searches from being added to it.

  • Used a private window: Your searches are never saved to your search history. If you signed in to your work or personal Microsoft account from a private browser window, any searches you made will be associated with that account.

Note: Clearing your search history on Bing will not clear or delete your browser's search history.

See also

Find what you need with Microsoft Search in Bing

Privacy at Microsoft

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