Insert and format a table in OneNote for Mac

Tables are a great way to organize information on your pages. In OneNote for Mac, you can start by inserting a simple grid and then customizing its size and appearance.

Note: OneNote does not currently support merging and splitting table cells or nesting tables by inserting one table inside another.

  1. Do any of the following to insert a table:

    • Click the Insert tab, and then click the Table button to draw a table in the size you want. For example, for a table with 4 columns and 3 rows, move the mouse pointer over the grid, and then click the mouse button when you see the 4 x 3 Table confirmation text.

    • On the menu bar, click Insert > Table to insert a starter table with 4 columns and 4 rows.

    • While typing text on the current page, press the Tab key on your keyboard to begin a new table with two columns. The text you’ve already typed is placed in the first column and OneNote inserts a second column to the right of it. Pressing Tab again adds another new column, and pressing Return at the end of a row adds a new row below it.

  2. To modify a table or any of its parts, select the cells you want to format, click the Table tab that now appears, and then do either of the following.

    Tip: You can also Control-click the cells you have selected, point to Table, and then use the commands that appear on the menu.

    • To add a column or row, select a cell next to or above the row or column you want to add, and then on the Table tab, click where you want to add the row or column.

    • To change a column width, click the edge of the column to drag it.

    • To sort a table column, click a cell in the column by which you want to sort, and then on the Table tab, click Sort. (See the next section for more information on sorting.)

    • To hide table borders, click a cell in the table, and then on the Table tab, click Hide Borders.

      Keep in mind, that OneNote can put borders around only the entire table and cells, not around specific cells.

    • To shade a cell, row, or column, select the cell, row, or column, and then on the Table tab, click Shading.

    • To change the format of table text, select the text, and then on the Home tab, click the font, size, highlighting, alignment, or other effect you want.

Tip: To create more sophisticated tables with custom formatting, you can copy a selection of formatted cells from a Microsoft Excel for Mac workbook and paste it into OneNote.

Sort a table

You can sort the table info alphabetically or numerically.

  1. Click any cell in your table.

  2. Click the Table tab, then click Sort.

  3. To exclude the tables header row (first row) from being sorted, click to select Include Header.

  4. Click either Sort Ascending or Sort Descending.

A subscription to make the most of your time

Need more help?

Expand your Office skills
Explore training
Get new features first
Join Office Insiders

Was this information helpful?